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HomeMy WebLinkAboutDistrict 02 Minutes 1953-01-216 FINUTi~OF REGULAR NEETING,ADJOURNED .S~SION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.2 ORANGE COUNTY,CALIFORNIA January 21,1953 at ~:OO p.m. Roam 239,11014.West Eighth Street Santa Ana,California The Board of•Directors met in adjourned session at the hour of’~:OO p.m.,January 21,1953 in Room 239 at 1iO14~West Ei-~hth Strest,Santa Ana,California. Chair~~ian Finch called the joint Lleetirg of the Dis~.’icts’ Boards to order at E~:OO p.~. The roil was called and the Secretary renorted a :~uorum of the Board to be present.: Directors present:Robert H.Boney (Chai~~),Don B.Haiber,Frank J.Schweitzer,Jr., Willis H.Warner,Irvin C.Chapman, and William H.Hirstein Directors absent:Charles E.Stevens Others nresent:Lee M..Nelson Harry Ashton C.Arthur i~son,Jr. Robert Barletta Herman Hiltscher General S.E,Ridderhof J,A.Woolley K.J.Harrison Raymond I~.}ier~el Ora Mae Kerri~:.t,Secretary Corresnon.dence and The Secretary read a letter dated Con~~i~ion?January 21,1953 from the law firm of Drunm &Drumm,transmitting, an Ohjecti’~n and Protest to the nodificsticn of the Bacon Plan.The Objection and I~otest,bearing the:sicmatures of Maggie L Jones,Lucille R.Allaire,Laurence Moiola, Clyde H,Ellis,Harold Gisler and Walter f~Gisier,was also read The Boarch~of Directors took thefo1lowin~action: Moved by Director Vernon E.Langenbeck,secon~ed by Director C,R.Miller and duly carried by the 3oarcis of Directors of County Sanitation Districts Nos~1,2,3,5, 6,7 and 11: That the letter fro~i Drirmi &Druri~m and Protest to the Mod.i:iication of the Bacon Plan he received and ordered f ii ed. The Secretary read.a letter dated January 19,1953 from P &.J Artukovich, Inc.and M.Miller Oo:~any,stating they wished to withdraw their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipulation ~ras made that their —1— 7 acceptance of an award would be made upon installation of both schedules;and that they would be willing t~ accent an award on Schedule I,based on the hid of ~l2l,996.0O. The Boards of Directors took the followi~:action: Moved by Director J.L.McBride,seconded by Dir ector Frank J.Schweitzer,Jr.,and duly carried: Report on Tabulation of Bids for Constr uction of Land Section, Ocean Outfall Sewer____ Mimeographed copies cd’canvass of bids were di3tri— buted to e~ch of the Distrectors.Co~v of tIrs canvass of bids is on record in the office of the Secretary,which lists: Smale &F~objnson low bidder on the basis of award to a single contractor on Schedules I and II —~3O7,O?O.50 (b)H.A~1:Jattson Company low bidder on the basis of award to a single~contractor on Sche~ule I and Alternate S~heduJe II,~32~,9~5~25. (c)M~Miller Company low bidder on basis of award of Schedule I alone -~l2l,99(.O0. Cd)Smale &Robinson low bidder on basis of award of Schedule II’and Alternate Schedule II,~l2?,~6l.50 and ;jl53,/~2.5O,respectively. Total Cost of (c)arj.d (d)above: Id.Miller Co.Schedule I Smale &Robinson Schedule II Total Cost (c)arid (d)above: M.Miller Co.Schedule I ~l2l;996.OO Sr~ale &Robinson Alternate Schedule II l53jj+42.5O ~ic~~l cost of (a)above: Smale &Robinson Shecules I and II Total Cost of (b)above): R.A • Watt son S ch e du 1 e I an d Alt e rn at e Schedule II ~307~070.50 ~25 That the letter from P &J Artukovich,Inc0~3nd 144 Miller Co~ipany be received and ordered filed~ At the request of the Chief _____ Engineer and General Manager, the Secretary read the joint ____ report of the Chief Engineer arid General Manager and the Design Engineers on tebulation of bids and recommendations on award of contract for construction of the Ocean Outfall Sewer. 4~l2i;996.OO .857 -2- 8 Departures Director Willis H.Warner left the meeting at a:20 p.m. Review of Tabulations The Boards of Directors reviewed and Recor~imendations tabulations and canvass of’bids with the Chief Engineer and General Manager,the attorney and the Design Engineers0 Mr.Nisson stated the opinion that award sh~’~1d he made to a single bidder;there being no s~.eciiic stipu~ lations in the specifications that award coui1.d.or could not be made separately for each Schedule)Page 36 of the Specifications defined location and description oft he work as one unit and Page 39 reciuireci the contrac~~’r to corn lets all work on both Sections within 155 calendar days and provided no division,of til1e between the two S chedules Ni’Harrison reported the three lowest bidders bad VCDa11Y stated each would accept award of contract for one Schedule alone,but after com~letion of’the renort and.i’eoo:mnendations by the design engineers and the Chief I~gineer and General Manager,the firms of SmaJ.e & Rthin.son ard R.A~~~iattson Company had both withdrawn their verbal statement that they would accept award of contract for only one Schedule. Award of Contract Mr.’Lee N.Nelson,Chief Err’ineer and General Manager made the recommendation that award of contract be made to the low bidder i.’~.l~iller Company for Schedule I,~lternate A and that all other bids he rejected in acccrdance with draft of resolution distributed with the ~ganda;and that Schedule II or Alternate Schedule ]1 later on be included in notice of bids for cnnstructic.n of lines in that vicinity. The J3oards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director Courtney i~.Chandler: That the Boards adoptS resolution recommended by the Chief ~Jngineer and General Manager for award of contract for constrt~ction of Schedule I,Alternate A of the proposal,to the N.Nii3.er Compan~,r~ There followed a discussion of previou.s rejection of bids ~or construction of the Land Oection of the Ocean Outfall and the advisability of again raj acting bids,as well as possibility of delay in ~tartin;~~onstr— uction work under Schedule II or Alternate Schedule II. Director Chapman requested infonnati~n upon capa cities ohtained by construction under thr~pronosed award, arid cost of constructing edditional faci1i~i~to meet cai~aoity requirements a few years ~,ate:ui. —3— S The Design Engineers stated that in previous analysis of funds available to construct the entire project,allocations were set up for each unit.The recommendation made for reduction in size of pipe in Schedule II was based upon dollars and cents Lo bring the cost within the funds previously allocated.The Boards reviewed with the engineers cost of construction and capacities provided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry by all Districtst Boards~ The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,5,7 and 11 adopted Resolution No~245 upon a motion made by I)irector Courtney R.Chandler,seconded by Director Irvin C.Chanman.and’duly carried by roll call vote of each of the Districts Boards,wherein District No.1 ~ras authorized to enter into a contract with iL A.Wattson Company for construction of the Land Section of the Ocean Outfall Sewer for the su~n of 2~,9~5,25~Certified copy of this resolution is attached here to and made a part of these minutes. 4~ort of the Director Chandler,Chairman of the ~xecutive_Committee Executive Committee read the report and recommendations of the Executive Committee.This renort is on file in the office of the Secretary. There followed a discussion of the recommendation made by the Executive Committee. Chairman Finch called upon the Design Engineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the Executive Committee. Mr.Harrison,representing the Design Engineers,sub mitted the following verbal proposal~ That,for the fee of fl,500.OO,Harrison &Woolley and Headman,Ferguson &Carollo would’prepare and submit to the Boards on or before January 2~,1953 a detailed Funding and Sizing Report for the Treatment Plant and Certain Trunk Sewers —Modification Plan,estimating construction costs of a I~eversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat ment Plant Trunk Sower and the Treatment Plant in maximum sizes which could he constructed with funds available, The Boards of Direct~rs took the following action: Moved hr Director Vernon E~Langenbeck,seconded by Director J,L.McBride and duly carried by the Boards’of’ Directors of County Sanitation Districts Nose 1,2,3,5~6, 7 and 11: That the verbal proposal of Harrison &.Woolley and Headman,Ferguson &Carollo for the preparation of a’ detailed Funding and Sizing Report for the fee of ~1,5OO.OO be accepted;and~that they submit to the Boards on or before January 2~,1953 a detailed 1~Funding and Sizing Report —Modification Plan”estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatment Plant Trunk and the Treatment Plant in maximum sizes which could he constructed with funds available. -4- Auth orizi n~negotiations for right of way -Sta tion 0 —03 to Station ~_55 The Boards of Directors took the following action: ____________ Moved by Director J4 L.McBride seconded by Director Roy Seahri~ge and duly carried by the Boards of’Directors of County Sanitation Districts Nos.1,2,3,5,b,7 and 11: That the Chief Engineer and General Manager and the Legal Counsel be and they are hereby authorized to proceed with negotiations with land owners for right of way relatinp,to contract work under specifications for the Ocean (~utfall Sewer,Land Section,Station 0 -.03 to Station 20 ~55,said strip being approximately 70.5 feet in ~.r~dth. Moved by Director J~L.McBride, seconded by Director Roy Seabridge and duly carried bv the BoarcI~of Directors of County Sanitation Districts NOS.1,2,3,5,6,7 and 11: The.t the Joint Administrative Warrant Register be approved for signature and payment of: State Compensation Insuronce Fur:d F.H.Harwood,Postmaster ~provaiofRevolvi~ Fund 11A~1 Warrant ~e~ister Moved IY Director Courtney H. Chandler,seconded by Director Hohert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts I’~os.1,2,3,5,6,7 and.11: That Revolving Fund A”Warrant Register be approved for sign~ture and payment of: Warrant Demand No.,In Favor Of A-.22 Harrison &Wooiiey,and Headm~rL, Fsrgusoo &Carollo Moved by Directcr Robert H.Boney,seconded by J)irector Norman H~flflier and duly carried by th~Boards of Directors of County Sanitation Districts Nose 1.2,3.5,6,7 and 11: The Boardsof Direotors took the following action: 10 Approval of Joi~ Admin i St r~Lt lye Ilarrant Re~ist er Warrant Demand to,,In Favor Of JA.-269 270 Amount ?47E~.l2 30~00 The Boards of Directors took the following action: Su~pense_Ru~d~_~ Warr:.nt Regist ~ Amount ~i~COO~Q~S2 The Boards of Directors t,ook the following action: —5..- 11 That Suspense Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount S-39 Harrison &Woolley,and Headman, Ferguson &Carollo ~OO~~Q Adjournment The Boards of Directors tok the following action~ Moved by Director Robert H.Boney,seconded by Director Vernon E.Langenheck and duly carri~d by the~]3oards of Directors of County Sanitation DistriL~s No~.1.2,3, 4,5,6,7 and 11: That the joint meeting of the Boarr~o r~.,f Dir ec~ors he adjourned~ Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts i~os1 1,2,3,5,6,7 and ii so adjourned at the hour of lO:1~O p.m. ~~a~o~of Directors County Sanitation District No.. ATTEST: Orange County,California ~ Secretary,Board of Di~-ectors County Sanitation District No.2 Orange County,California -6.. 12 RESOLUTION NO.2~45 -2 RESOLUTION OP THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.2 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE, CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. The Board of Directors of County Sanitation District No.2 of Orange County,California,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A and Alternate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer and General Manager and the Design Engineers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids were genuine and not sham or collu sive as required under the General Provisions Section C-2 (C),and in addition thereto none of the bidders excepting only Healy Tibbitte Company submitted evidence of their ability to do the work proposed in accordance with the provisions of A-6 contained In the advertisement for bids and It appears that the best Interest of the Districts will be served by the waiving of said informalitles In the bids providing that said Informalities are corrected by proper affidavit and submission of evidence to do the work prior to the letting of a contract for the work and, Whereas:the above action Is taken in the best 1~nterests of the public and in the furtherance of the business of the District Now therefore,be It resolved: 13 That the unit prices for the work to be done contained in the bid of the R.A.Wattson Company to do the work proposed in Schedule 1,Items 1,.2,3A and 4A and Alternate Schedule II~ Items 1,2,3,4,5A,6A and 7A is the lowest and best bid sub mitted for said wOrk,and ~Whereas:if said R.A.Wattson Company corrects the informal itles of its bid as hereinabove described to-wit,by submitting an affidavit regarding collusion etc.and submitting evidence of its ability to do the work described within the time allowed to enter said contract,the contract for the work hereinabove described be let to H.A.Wattson Company for the work proposed in Schedule 1, Items 1,2,3A and 4A and in Alternate Schedule II,Items 1,2,3, 4,5A,6A and 7A for the unit prices contained in said bid and In accordance with the plans and specifications therefor. Be It further resolved that all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,and That County Sanitation District No.1 of Orange County as contracting agent for this District,be,and is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.2 ,on the 21st day of January,1953. ~ Secre~ary,Board of Directors County Sanitation District No.2 Orange County,California STATE OF CALIPORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.2 of Orange County,CalifornIa~do hereby certify that the foregoing resolution w~s passed and adopte4 at a regular adjourned meeting of the Board of Directors of County $anltation District No.2 of Orange County,California,held ot~ the 21st day of January.1953 by the following roll call vote: -2- 14 AYES:Directors Irvin C.Chapman,Don B.Haiber, Frank J.~Schweitzer,Jr.,and William H.Hirstein NOES:None ABSENT:Directors Willis H.Warner,Hugh W.Warden and Willis H.Warner IN \~JITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.2 of Orange County,California,this 22nd day of January 1953. -.~ Secretary,Board of Directors County Sanitation District No.2 Orange County,Califbrnia