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HomeMy WebLinkAboutDistrict 01 Minutes 1953-06-2418.7 MINUTES OF REGULAR MEETING BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT NO.1 ORANGE COUNTY,CALIFORNIA June 24,1953 at ~:QO p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in regular session at the hour of g:OO p.m.,June 24,1953,in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meeting of the Districts’ Boards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Courtney R.Chandler (Chairman) J.L.McBride (Left at ~:35 p.m.) Willis H.Warner Directors absent:None Others present:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton Walter Chaffee John A.Carollo J.A.Woolley K.J.Harrison Arthur J.Beard E.A.Meador Wintford L.Tadlock Raymond M.Rerte). John Scott Ora Mae Merrittb Secretary Approval of Minutes The Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Vernon E.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7,~and 1].: That the minutes of the meeting held on June 10,1953 be approved as mailed out, 188 Opening of sealed bids Bids for construction of the. Hun~ingtoñ Beach Trunk Huntington Beach Trunk Sewer Sewer and Sewage Pumping Plant were opened and read prior to the reading of sealed bids for the Sewage Treatment Plant. After reading the ninth bid for construction of the Huntington Beach Trunk Sewer,the Secretary reported a representative of the Gardner and McCall Company had stated he believed their bid had inadvertently been submitted in an envelope marked “Sewage Treatment Plant.” The Boards of Directors took the following action: Moved by Director Braden Finch,seconc~ed by Director Vernon E.Lángenbeck andduly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,and 11: That the envelope in question be opened. Whe:~eupon the envelope was opened and found to contain a bid foi”the construction of Huntington Beach Trunk Sewer and Sewage Pumping Plant and was publicly examined and read. Opening of seaied bid~The hour of ~:OO p.m.having Sewage Treatment Plant arrived and this being the time and place for opening sealed bids for construction of the Sewage Treatment Plant,pursuant to publication of legal notices,the Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Secretary be instructed to open and read sealed bids for construction of the Sewage Treatment Plant. Whereupon,sealed bids were publicly opened,examined and read. Bids referred for The Boards of Directors took tabulation -Sewage the following action: Treatment Plant - Moved by Director Willis H. Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the bids for construction of the Sewage Treatment Plant be referred to the General Manager and the Design Bngineers for study and report back to the Boards. Correspondence Correspondence was read at the time the General Manager sub mitted his report. Report of the At the request of the General General Manager Manager,the Secretary read the following: 1.Proposal of Harrison &Woolley,and Headman,Ferguson & Carollo for construction surveys,detailed inspection and supervision of the construction of the Sewage Treat ment Plant. —2— 189 Mr.Lee M.Nelson~~eneral Manager,read his report to the Directors.This report is on file in the office of the Secretary. Authorizing survey The Boards of Directors took Of Foole property the following action: liné~ Moved by Director Braden Finch, seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7 and 11: That the General Manager be and he is hereby authorized to have a survey made of the Poole property lines;and that payment for the use of a 3-man survey party and equip ment at the rate of ~l2.5O per hour for the party be author ized and that payment therefor be made from the Joint Adminis trative~Fund as a maintenance and operational expenditure. Clean up of site —The Boards of Directors took R W.Wattson contract the following action: Moved by Director Nelson M.Launer,seconded by Director Joseph Webber and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the proposal of R.A.Wattson Company,contained as a recommendation of the Design Engineers in the letter from them dated June 22,1953,be approved;and that R.A. Wattson Company,as contractor,be allowed to leave the construction road in place excepting that the tidal slough be opened so that drainage thereof will not be hampered. Employment of Harrison The Board of Directors adopted &Woolley1 and~Headman Resolution No.293,employing Ferguson &Carollo for - Harrison &Woolley,and Headman, supervision of constr- - Ferguson &Carollo for detailed uction -TREATMENT PLANT supervision and inspection of construction of the Treatment Plant.Certified copy of this resc*lution is attached hereto and made a part of these minutes. Report of the Personnel Chairman Schweitzer read the Committee report and recommendations of the Personnel Committee.Copy of this report is on record in the office of the Secretary. In discussing the Personnel Committee’s report,it was pointed out that policy recommendations of the System, Maintenance and Operation Committee and the General Policy Committee were needed in making a comprehensive study of staff organization and other matters set up as the purpose of the Committee when it was established;and that the recommendations of these Committees were needed by the Finance Committee in estimating the 1953—1954 budgets. It was generally concurred that all these Committees arid the General Manager should work together in preparing their recommendations to the Boards. —3- I c a. ~Upon recommendation of the No.170 and appointing Personnel Committee,The Board Secretary of Directors adopted Resolution No.295,repealing Resolution No. 170,and appointing Ora Mae Merritt as Secretary of the Joint Administrative Organization and of each of the Districts. Certified copy of this resolution is attached hereto and made a part of these minutee. Vacation policy After a discussion of the recom mendations of the Personnel Committee,the Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Nelson M.Launer and duly carried by the Boards of Directors of County Sanitation DistrictsNos.1,2,3,5,6,7,8 and 11: That employees of the Joint Administrative Organization of County Sanitation £)istricts Nos.1,2,3,5,6,7,8 and 11 of Orange County,California be given two weeks paid vacation per year after each year’s employment,provided that consecutive paid vacations in excess of two weeks for any employee will not be authorized without approval of the Joint Administrative Organization. Adjustment of Upon recommendation of the Secretary’s salary Personnel Committee,the Boards of Directors took the following action: Moved by Director Charles E.Stevens,seconded by Director Charles Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: That the salary of Ora Mae Merri.tt,Secretary of the Joint Administrative Organization and Secretary of each County Sanitation District be fixed at the sum of ~425.OO per month,effective as of June l,1953,until further order of the Boards;said salary to be paid from the Joint Administrative Fund through the Payroll Revolving Fund. Report of the Finance Chairman ~,iarner reviewed the bills Comñiittee re:Warrant appearing on the Agenda and recoin- Demands appearing on mended that they be approved f or Agenda payment. ~Ioint Administrative The Boards of Directors took Warrant Register — the following action: Moved by Director Hugh W.Warden,seconded by Director Vernon ~.Larigenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: In accordance with the recommendation of the Finance Committee,the Joint Administrative Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay the following: I c~ .L ~.. Warrant Demand No ___________ JA-364 Bales Office Equipment Company 4~12.37 365 Davis Stationers 4.05 366 Denn~Printers and Stationers 32.40 367 F.R.Harwood,Postmaster 30.00 36~Underwood Corporation 76.54 369 Standard Oil Company of California 13.61 $Ib~.97 ________________ The Boards o~Directors took the _______________ following action: Moved by Director Vernon ~.Langenbeck,seconded by Director Frank J.Schweitzer,and duly carried by roll call vote of the Boards of Directors of COunty Sanitation Districts Nos.1,2,3,5,b,7 and 11: In accordance with the r~comrnendations of the Finance Committee,the Revolving Fund Warrar~t Register is hereby approved for signature of the Chairman of District No.1 and the County Auditor is authorized tg pay the f~o11o~tjtg: Warrant Demand NO.In Favor Of ______ G-7 SANTA ANA BLUE PRINT COMPANY Revol.Fund “Ot’,Dists.l,2~3,5~6,7 &11 G-8 ORANG~COUNTY BLUJ~PRINT SHOP Revol.Fund “G”,Dists.1,2,3,5)6,7 &1]. PACIFIC AIR INDUSTRIES Ravol.Fund “A”,Dists.1,2,3,5,6,7 &11 ORANGE COUNTY TITLE COMPANY Revol.Fund “B”,Dists.1,2,3,6 ~7 HARRISON &WOOLLEY,AND HEADMAN,FERGUSON &CAROLLO; Revol.Fund “B”,Dists.1,2,3,6 &11 ~59~.34 C—i?Revol.Fund “C”,Dists.1,2,3,6 &7 3,~5l.66 Revol.Fund “D”,Dists.1,2,6 &7 119a2.62 Revol.Fund “E”,Dists.5 &6 786.84 Revol.Fund “F”,Dists.5 &6 1,125.10 Revol.Fund “J”,Dists.:L~2,5,6 &7 ________ $8.492.~b G-9 £.~TA ANA Ri~GISTER 65.26 Re~.uDl.F~.ind “Ga,Di.ats..1~243t5’pó3?&11 ________ $8~,875 . In Favor Of Amount Revolving Fur~d Warrant Register A-52 B-13 B-l4 1~un-~ $ 2Z7.69 37.08 43.50 8,492.96 D-16 E-9 1E2 Approval of Mr.Lee M.Nelson,General General Managerrs Manager reported that he found ReQuest it necessary to be away from his office for the next few days and requested the Boards’approval. The Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7,~and 11: That the request of the General Manager to be away from his office be granted. Adjournment The boards of Directors took the following action: Moved by Director Vernon E,Langenbeck,seconded by Director A.H.Meyers and duly carried: That this meeting be adjourned. Whereupon,the Chairman declared the meeting so adjourned at the hour of 9:35 p.m. 12~/ C airman,~Eoat<c~o Directors ~ County Sa~iitation District No,1 Orange County,California ATTEST: Secretary,Board of Directors County Sanitation District No.1 Orange County,California -U., RESOLUTION NO.293—1 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.3.OF ORANGE COUNTY,CALIFORNIA,PROVIDING FOR CONSTRUCTION SURVEYS,DETAILED INSPECTION,SUPERVISION AND MATERIAL TESTS ON THE CONSTRUCTION OF THE SEWAGE TREATMENT PLANT. The Board of Directors of County Sanitation District No.1 of Orange County,California,resolves as follows: WHEREAS,The Districts do require construction surveys, detailed inspection,supervision and material tests in connection with construction of-the Sewage Treatment Plant,in accordance with theplans and specificatt.ons submitted by the Engineers, Harnison &Woolley,and Headman,Ferguson &Carollo and approved by the General Manager and by the Districts by Resolution No.2~3 adoptedon May 27,1953;and WHEREAS,the Engineers have submitted a proposal to do the work which is reasonable and in the best interests oi the Districts and will expedite the aforementIoned construction, NOW,THERn~FOR~,BE IT RESOLVED: That the Districts do employ Harrison &~eyoolley,and Headman, Ferguson &Carollo to perform th~e construction surveys,detailed inspection and supervision including materialtests on the Sewage Treatment Plant in accordance with the plans and specifications heretofore adopted by the District and to the .saitsfaction of the General Manager of the Districts for a total sum equal to 4-1/2% of the terminal costs to be paid in installments as follows: .40 of 1%of contract price 30 days after the Contractor has commenced work .40 of 1%each month thereafter,until 4%has been paid Balance of 4-1/2%to be paid 35 days after acceptance of the completed work by the Districta. 1~L~ The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 ,on the 24.thday of June ,2.953.. ~~~ Secre~ry,floard of Directors County ~ar~it~ticn District No.1 Orange Coum;y,~al1fornia STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 of Orange County,California,held on the 24.th day of June ,1953,by the following roll call vote: AYES:Directors Willis H.Warner and Courtney R.Chandler NOES;None ABSENT:Director J.L.McBride IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.3.of Orange County, CalTLiornia,this 24th day of June ,1953. Secretary,Board of Directors County Sanitation District No.1 Orange County,California —2— 10 J..‘.~ RESOLUTION NO.295-1 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.ONE OF ORANGE COUNTY,CALIFORNIA,APPOINTING ORA MAE MERRITT AS SECRETARY OF THE JOINT ADMINISTRATIVE ORGANIZATION AND AS SECRETARY OF SAID COUNTY SANITATION DISTRICT NO.ONE The Board of Directors of County Sanitation District No.1 of Orange County,California,does resolve as follows: That Ora Mae Merritt is hereby appointed Secretary of the Joint Administrative Organization and Secretary of County Sanitation District No.1 to serve at the pleasure of the Directors.The Secretary shall perform such duties as may be required by the Board of Directors of any of said County Sanitation Districts Nos.1,2,3,5,6,7,~and 11 as Secretary thereof, and such duties as may be required of her by the Chief Engineer and/or General Manager of the Joint Administrative Organization and said Districts. FURTHER RESOLVED:That when the Secretary is required to travel on business of the Joint Administrative Office,or on business of any or all of the said County Sanitation Districts, she shall be allowed mileage at the rate of 4j,075 per mile for the distance actually traveled on such business,If she travels on public carrier,she shall be allowed the actual cost of such transportation. FURTHER RESOLVED:That all Resolutions or parts of Reso lutions previously adopted or previous actions by the Board of Directors of County Sanitation District No.1 in conflict herewith be and the same are hereby repealed,with the exception of Resolution No.31,adopted by the Board of Directors of County Sanitation District No,8 on the 26th day of August,1950. The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 ,on the 24th day of June ,1953. ~ ______ Secretary,L~oat~d of Directors County Sanitation District No.1 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 of Orange County,California,held on the 24th day of June ,1953,by the following roll call vote: AYES:Directors Courtney It.Chandler and Willis H.Warner NOES:None ABSENT:Director J.L.McBride IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.1 of Orange County, California,this 24th day of June ,1953. ‘~ Secretary,Board of Directors County Sanitation District No.1 Orange County,California —2--