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HomeMy WebLinkAboutDistrict 01 Minutes 1953-01-21LINUTI~OF REGULA}~]~EETII\G)ADJ0URN~D SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT.NO.1 ORANGE COUNTY,CALIFORNIA January 21,1953 at ~:OO p.m. Ro~ni 239,1104 West Eighth Street Santa Ana,California The Bosrd of Directors met in adjourned session at the hour of 0:00 p.m.,January 21,1953 in Room 239 at 1104 ~Jest Ei~hth Stre:-:t,Santa Ana,California. Chai~nan Finci’j called the joint n~eeting of the Dist.icts’ Boirds to order at f~:OO p.~rt. The roll ~as called and the Secretary reoorted a ~rorurn of the Board to he present: Directors present:Courtney R.Chandler (Chairman) J.L.McBride and Willis H.Warner tDirector Warner left the meeting at g:20 p.m.) Directors absent:None Others present:Lee M.Nelson lIarry Ashton C.Arthur iIi~aon,Jr. Robert Barletta Herman Hiltscher General S.~Ridderhof J.A.Woolley F.J.Harrison Raymond l~.Her~ei Ora Mae Merritt. , S ecretary Corresnondence ~nd The Secretary read a letter dated Commurlicdt ions January 21,1953 from the lau firm of Dru~n~&Drumm,transmitting an Ohjecti~n and Protest to the modification of the Bacon Plan.The Objection and Protest,bearing the.si~natures of i~jaggie L.Jones,Lucille R.Allaire,Laurence Moiola, Cl~rde H~,Ellis,Harold Gisler and Walter i~.Gisler,was also read The Boards of Directnrs took the foliowins action.: Moved by Director ~Vernon 2~Lan.~enbeck,seconded by Director C,FL.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos~1,2,3,5, 6,7 and 11: That the letter fro~i Drtnm &Drumm and Protest to the Modification of the Bacon Plan be received an.d ordered Cii ed. The Secretary read a letter dated January 19,1953 from P &.J i~rtukovich, Inc.and M,Miller Company,stating they wished to ~..rithdraw their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipulation was made that their -1— 1.2 acceptance of an award would be made upon installation of both schedules;arid that they would be willing t~ accept an award on Schedule I,based on the hid of ~l21,996.00. The Boards of Directors took the followi~a action: Moved b\r Director J..’L,McBride,seconded by Dir ector Frank J.Schueitzer,Jr.,and duly carried: That the letter from P &J Artukovich,Inca ~and IL Miller Cor~ipany be received and ordered filed~ Report on Tabulation At the request of the Chief _______ .~n~fineer ano ~eneral Manager, the Secretary read.the joint Ocean_Outfall Sewer____repPrt of the Chief Engineer and General Manager and the Design Engineers on tahulo.tion of bids and recommendations on award of contract for constnictjon of the Ocean Outfall ~ewer. Mimeoqraphed copies c~canvass of bids i~ere d~tri— buted to each of the Distrectors.Cony of this canvass 0±bids is on record in the office of the Secretary,which lists: Smale &Robi~son low bidder on the basis of award to a single contrnctor on Schedules I and II —~3O7,O7O.50 (b)1L A.Wattson Company low bidder on the basis of award to a single’contractor on Schec1ule I and Alternate Schedule II,32~,9~5~25. (c)M~Miller Company low bidder on.basis of award of Schedule I alone -‘~l2l,996.OO. (d)Smale ~Robinson low bidder on basis of award of Schedule II’and Alternate Schedule Ii,~l27,~6l.5O end ~l53 ,I~42.50,respectively. Total Co~of (c)arid (d)above: Ii.Miller Co~Schedule I ~l2l;996~00 Smale &,Robinson Schedule II l27;~6l.5O Total Cost (c)and (d)above: M.Miller Co~Schedule I ~l2l~996.0O Sr~aie &Robinson Alternate Schedule II l53j~42.50 ic~,al 0ost.of (a)above: Smale &Robinson Shecuies I and II ~3O7~O7O.5O Total Cost of (h)above): R.A.Wattson Schedule I and Alternate Schedule II 2— 13 Departures Director.’Willis Fl.Warner ~.eft the meeting at ~:2O p.m. Review of Tabulations The Boards of Directors reviewed and Recommendations tabulations and canvass of bids withthe Chief Engineer and General Manager,the attorney and the Design Engineers0 Kr.Nisson stated the opinion that award sh~’ild he made to a single bidder;there being no specific stipu lations in the snecifications that award could or could not be ~nade separately for each Sched.ule~Page 36 of the Specifications defined location and description of the work as one unit and Page 39 required the contraci;r to com lets oil ‘,rork on both Sections i~rithin 165 caiendar days and provided no d~v~sion of time between the two S caec.1).Les. Mr.Harrison renorted the three lowest bidders bad verbally stated each would accept award of contract for one Schedule alone,but after com:;letion of the reuort and recom~nerLdations by the design engineers and the Chief Gigineer and General Manager,the firms of Smale & Robinson and R.A~Wattson Company had both withdrawn bheir verbal statement that they would accept award of contract for only one Schedule. Award of Contract Mr.Lee K.Nelson,Chief En~i neer and General Manager made the recommendation that award of contract be made to the low bidder ~Killer Company for Schedule I,i’Jterr~ate A and that all other bids be rejected in acccrdar~ce with draft of resolution distributed with the ~genda;and that Schedule II or Alternate Schedule II later on be included in notice of bids for ennstructic.n of lines in that vicinity. The Boards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director Courtney ~.Uho.ndler: That the Boards adont resolution recommended by the Chief t~ngineer and General Manager for award of contract for constru ction of Schedule I,Alt eunate A of the proposal,to the K.Miller Company. There followed a discussion of previous rejection of b:Lds 1~or construction of the Land Section of the Ocean Outfall and the advisability of again rsiecting bids,as well a~.~ossibiiity of delay in ~tartin~constr uction work under Schedule II or Alternate Schedule II. Director Chapman requested inforniati~n upon capa cities oi.;tained by construction under the propesed award, and cost of constructing additional faci1icie~.to meet camacity requirements a few years Tate rn. —3— The Design Engineers stated that in previous analysis of funds available to construct the entire project,allo cations were set up for each unit.The recommendations made for reduction in size of pipe in Schedule II was based upon dollars and cents to bring the cost within the funds pre~ viously allocated.The Boards reviewed with the engineers cost of construction and capacities provided by Schedule II and Alternate Schedule II, The vote was polled by roll call and the Secretary announced the motion had failed to carry. The Eoards”of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 adopted i~esolution No.24.5 upon a motion made b~r Director Courtney R.Chandler,seconded by Director Irvin C.Chap~ian and duly carried by roll cell vote,wherein District No.1 was authorized to en~er into a contrr~ct with R.A.Wattson Company.Certified copy of this Resolution is attached hereto and made a part of these minutes. The Board of Directors of County Sanitation District No.1 adopted Resolution No.246,instructing the Chairman and Secretary of the Board to execute a contract with R,A, Wattson Company.Certified copy of this resolution is attached hereto and made a part of these minutes, Report of the — Director Chandler,Chairmen of the ~cut.ve Qora~itte~Executive Committee read the report and recommendations of the Exeeutive Committee,This report is on file in the office of the Secretary. Fo11o~ing the recommendations of the Executive Committee Chairman Finch called upon the Design Engineers for a verbal proposal for the preparation of a report, Mr.Harrison,representing the Design ~gineers,sub mitted the following verbal proposal: That,for the fee of ~i,5OO~OO,Harrison &Woolley and Headman,Ferguson &Carob wor~ld prepare and submit to the Boards on or before January 2i~,1953 a detailed Funding and Sizing Report for’the Treatment Plant amd Certain Tnirik Sewers, Modification Plan,estimating construction costs of a Reversed Ellis’Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Tre~.tment Plant Trunk and Treatment Plant in maximum sizes which could be constructed with funds available. The ~oards of Directors took the fo1lowin~action: Moved bir Director Vernon E,La~genbeck,seconded by Director J.L.iicBride and duly carried: That the verbal proposal of Harrison &1Joolley arid Headman,ferguson &Carollo for the preparatioriof a detailed Funding and Sizing Report for the fee of ~l,5OO.OO be accepted; and that they submit to the Boards on or before January 2r~, 1953 a detailed “Funding and Sizing Report -Ilodification P1an~estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatmeme~ Plant Trunk and Treatment Plant in maximum sizes which could be constructed with funds available. -4..,. 1~ Authorizing nqgotiations The Boards of Directors took the for iight of way -Sta following action: tion 0 —03 to Station 20 ,L 55 ____________ Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards~of~Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Manager and the Legal Counsel be and they are hereby authorized to proceed with negotiations with land owners for right of way relating to contract work under snecificatioris for the Ocean O~tfall Sewer,Land Section,Station C —03 to Station 20 ~55,said strip being~approximately 70~5 feet in width. Approval of Joiii~The Boarcèof Dirertors took the Administrative following.actior~~ Warrant Rep~ister Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried ow the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of: Warrant Demand_~To~In Favor Of Amount JA-269 State Compensation Insurance Fund ~L~’7~l2 270 F.R.Harwood,Postmaster 30~O0 ~ Approval of F evolving The Boards of Directors took the fund UA~Warrant following action: Register — Moved ~Director Courtney Ii. Chandler,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County sanitation Districts i’~O5.1,2,3,5,6,7 and 11: That Revolving Fund h?A~T Warrant Register be approved for sigaature and payment of: Warr~nt D eman ci No In F avor_Of Amount A.-22 ‘Harrison &Woolley,and Headman, F~rguso~.&Carollo ~LCOO~00 ~~ense_Eund The Boards of Diroctors took the Warr’ntRe~st~r following action: Moved by Directcr Robert H.J3oney,second~d by Director Norman H~Miller and duly carried by thn’Boards of Directors of County Sanitation Districts Nos~1.2,3.~5,6,7 and 1,1: —5” That Suspense Fund Warrant Register be approved for signature and payment of: Warrant Demand No In Favor Of Amount 3—39 Harrison &Woolley,and Headman, Ferguson &Carollo ~~QOO.~Q Adjournment The Boards of Directors t ~k the • following action: Moved by Director Robert H.Boney,seconded h Director Vernon E.Langenbeck and duly carried by the~i3oards of Directors of County Sanitation DistriLi~s No~.l~2,3, Li.,5,6,7 and 11: That the joint meeting of the Boar~.o cl’Directors he adjourned~ Whereupon,the Chairman declared the meeting of the Boards ~f Directors of County Sanitati on Distri cts iTos. 1,2,3,5,6,7 and 11 so adjourned at the hour of lO:4~O p.m. ~L%~7 4~A-~ Chairman/Board of Directors County S’ànitatiori District No.1 Orange County~California ATTEST: ~ _________ Secre€ary,Board of Directors County Sanitation District No.1 Orange County,California -6— 1•7 RESOLUTION NO.2L!.5 -1 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.1 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE, CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. The Board of Directors of County Sanitation District No.1 of Orange County,California,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A and Alternate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer and General Manager and the Design Engineers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids were genuine and not sham or collu sive as required under the General Provisions Section C-2 (C),and in addition thereto none of the bidders excepting only ~iealy Tibbitts Company submitted evidence of their ability to do the work proposed in accordance with the provisions of A-6 contained in the advertisement for bids and it appears that the best interest of the Districts will be served by the waiving of said informalities in the bids providing that said informalities are corrected by proper affidavit and submission of evidence to do the work prior to the letting of a contract for the work and, Whereas:the above action is taken in the best ~nterests of the public and in the furtherance of the business of the District Now therefore,be it resolved: 18 That the unit prices f or the work to be done contained in the bid of the R.A,Wattson Company to do the work proposed •in Schedule 1,Items 1,2,3A and 4A and Alternate Schedule II, Items 1,2,3,4,5A,6A and 7A is the lowest and best bid sub mitted for said work,and Whereas:if said FL A.Wattson Company corrects the informal Ities of its bid as hereinabove described to-wit,by submitting an affidavit regarding collusion etc.and submitting evidence of its ability to do the work described within the time allowed to enter said contract,the contract for the work hereinabove described be let to R.A.Wattson Company for the work proposed in Schedule 1, Items 1,2,3A and 4A and in Alternate Schedule II,Items 1,2,3, 4,5A,6A and 7A for the unit prices contained in said bid and In accordance with the plans and specifications therefor. Be it further resolved that all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,and That County Sanitation District No.1 of Orange County as contracting agent for this District,be,and Is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.1 ,on the 21st day of January,1953. ~~~4/~4~ Secretary,Board of Directors County Sanitation DIstrict No.1 Orange County,California STATE OF CALIFORNIA) 85 COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California,do hereby certify that the foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.1 of Orange County,California,held on the 21st day of January,1953 by the following roll call vote: -2- 19 AYES:Directors J.L.McBride.and Courtney R.Chandler NOES:None ABSENT:Director Willis H.Warner IN ~JITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitatic~n District No.1 of Orange County,California,this 21st day of January 1953. Secretary,Board of Directors County Sanitation District No,1 Orange County,California 20 RESOLUTION NO,246-i RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.1 OF ORANGE COUNTY, CALIFORNIA,AWARDING THE CONTRACT FOR THE CONSTRUCTION OF THE OCEAN OUTFALL SEWER (LAND SECTION)0 Whereas:County Sanitation Districts Nos.1,2,3,5,6,7 and 11 of Orange County by Resolution No.245 passed January 21, 1953,have determined the work to be done and directed County Sanitation District No.1 of Orange County,California,as their contracting agent,to award the contract for the construction of the Ocean Outfall Sewer (Land Section)to R.A.Wattson Co.,the lowest responsible bidder,on certain terms arid conditions. Now therefore,be it resolved; That the Bid of H.A.Wattsori Co.,a corporation,to do the work contained in Schedule 1,Items 1,2,3A arid 4A,and Alternate Schedule II,Items 1,2,3,14,5A,6A and 7A at the unit prices bid for said work as contained in the bid of R.A.Watteori Co.,dated January i4,1953,is accepted. Be it further resolved that the Chairman of the Board of Directors and the Secretary are directed to sign the contract award ing said work in accordance with the terms and provisions of the plans and specificatlons on file in the Office of the Secretary, providing that said R.A.Wattson Co.submits within the time allowed by the specifications for the execution of the contract, an affidavit to the effect that the bid was genuine arid no sham or collusive as required under the General Provisions Section C-2 (C) of the plans and specifications,and further submits evidence of Its ability to do the work proposed in accordance with the provisions of A-6conta~ned in the advertLsement for bids. Be it further resolved that all other bids be and are hereby ,~rejected,and that the surety bonds or other securlties.posted by said bidders be returned by the Secretary. The foregoing resolution was passed and adopted at a re~ilar adjourned meeting of the Board of Directors of County Sanitation District No,1 on the 21st day of January,1953. ~ _____ Seàretary,Board of Directors County Sanitation District No.1 Orange County,California STATE OF CALIFORNIA) COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California, do hereby certify that the Ioreu~’~oing Resolution was passed and adopted at a regular adjourned meeting of the Board of Direcors of County Sanitation District No.1 of Orange County,Ca1ifo~ia, held on the 21st day of January,1953,by the following roll call vote: AYES:Directors J.L.McBride and Courtney IL Chandler NOES:None ABSENT:Director Willis H.Warner IN WITNESS WHERI~O}~,I have hereunto set my hand and affixed. the seal of County Sanitati~n District No.1 of Orange County, California tbis 22nd day of January,1953. ~ _ Secretary,Board of Directors County Sanitation District No.1 Orange County,California —2--