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HomeMy WebLinkAboutMinutes 1952-10-01C C COND~3ED MINUTES REGULAR MEETING,ADJOURNED SESSION BOARDS OF DIRECTORS COUNTY SANIT~tTION DISTRICTS OF ORANGE COUNTY,CALIFORNIA October 1,1952 at ~:OO p.m. Room 239,1104 West ~ighth Street Santa Ana,California R 0 L L C A L L •DISTRICT NO.1 Directors present: Directors absent: DISTRICT NO.2 Directoi’s present: Directors absent: DISTRICT NO.3 Directors present: Directors absent: DISTRICT NO.,5 Directors present: Directors absent: Courtney R.Chandler (Chairman), McBride and Willis H.Warner None J.L. Robert H.Boney (Chairman),Don B.Haibor, Frank J.Schweitzer,Jr.,Charles E.Stevens, William H.Hirstein and Willis H.Warner Hugh VT.Warden N~1son M.Launer (Chairman pro tern), Willis H.Warner and C.R.Miller Hugh W.Warden and Joseph Webber (Chairman),Norman H.Miller Warner DISTRICT I~O.6 Directors present: Directors absent: C.M.Nelson and Willis H. None (Chairman), Warner Norman H.Miller DISTRICT NO.7 Directors present: Directors absent: DISTRICT NC.~ Directors present: Directors absent: Vincent L. Warner arid None NO QUORUM Willis H.Warner Harold B.Edvrards (Chairman) Cro~per DISTRICT NO.11 Directors present: Directors absent: Willis H.Warner (Chairman), and Vernon B.Lan~enbeck None Roy Seabridge C C, OTHERS FRESL~T:Raymond it.Itibal,Chief Engine’~r ~anager C.Arthu 1~isson,Jr. Harry Ashton John A.Carollo K.J.Harrison Carl J.£hornton Ora Mae Merritt,S ecretary and General - —1-. Braden Finch and Willis H. None Humeston (Chairman),Willis H. J.L.McBride and John it. Chairman Finch called the joint meeting of the Districts’ Boards to order at ~:0O p.m. The roll was called and the Secretary relDorted a ~uorum to be present for each of the Districts’Boards,except District No.~. ~Seating of new Chairman Finch introduced Mayor (~Directors Norman H.Miller from the City of Newport Beach. The Secretary reported certification had been received from the City Clerk of the City of Newnort Beach,attesting that Councilman No~an H.Miller had been elected to the office of I’iayor of that City,and in this capacity would serve as representative on the Boards of Directors of County Sanitation Districts Nos.5 and 6;that Councilman Andrew ~. Smith had been appointed by the Council to act as the Mayor’s a1te~’nate on the Board of Directors of County Sanitation District No.5 and Councilman Braden Finch had been appointed the Alternate for the Mayor on the Board of Directors of County Sanitation District No.6. The Boards of Directors of County Sanitation Districts Nos.5 and 6 took the following action: Moved by Director Willis H.Warner,seconded by Director C.M.Nelson and duly carried: That certifications of appointment of Director and Alternates to the Boards of Directors of County Sanitation Districts Nos.5 and 6 be received and ordered filed in the office of the Secretary. DISTRICT NC.3 The Board of Director of County Appointment of Sanitation District No.3 took Chairman pro tern the following action: Moved by Director ‘Jillis H.~arner,seconded by Director C.R.I~aller and duly carried: That Director Nelson Il.Launer be ap’~ointed Chairman pro tern of the Board of Directors of County Sanitation Distr ict No.3. Correspondence and Communications 1.Transmittal of Plans The Secretary read a letter from and Specifications Harrison &Woolley,Headman,Ferguson for ~llis Avenue &.Carollo,transmitting 10 copies of final Trunk Sewer plans and specifications~for the Ellis Avenue Trunk Sewer,and listing therein estimated construction costs. The-Boards of Directors of County Sanitation Distr icts Nos.1,2,6 and 7 took the following action: C.Noved by Director Willis H.;larner,seconded~~y Director Courtney R.Chandler and duly carried: That the letter from Harrison &Woolley,Headman, Ferguson &Carollo,transi~itting final plans and specifications .:-.-7..~~~~ for the Ellis Avenue Trunk Sewer be received and ordered filed in the office of the Secretary. Copies of the final plans and specifications for the Ellis Avenue Trur.k sewer were handed to the Chairmen of the Boards of Districts I’Ios.1,2,6 arid 7. 2.Authorizing payment The Secretary reported that stat e of bill submitted — ment had been received from Harrison by Harrison &Woolley &Woolley,Headman,Ferguson & etal Ca~llo for the first installment of the fee due them for preparation of plans and specifications for the ~llis Avenue Trunk Sewer. The Boards of Directors of County Sanitation Districts Nos.1,2,6 and 7 took the following action: Moved by Director Willis H.Warner,seconded by Director Robert H.Boney and duly carried by roll call vote of the Boards of’District.c’Nos.1,2,6 and 7: That payment of ~3,59~.36 be made to Harrison &Woolley,Headman Ferguson &Carollo,in accordance with their bill dated September 24,1952,for services rendered in the preparation of final plans and specifications for the allis Avenue Trunk Sewer,and that the bill presented by then for this amount be acce~ted as the basis of payment in accordance with Para graph U,sub-paragraph 3 of their contract dated February 1, 1952. 3.Extension of time The Secretary read a letter from fo~reparation of Harrison &Woolley,et al,requesting plans and sj,ecifi an extension of ti:.~e for preparation cations for J.O.S of final plans and specifications Sec.I.Connection for the J.O.S.~3ection One ~onnection Trunk Tr~ink. The 3oards of Directors of County Sanitation Districts Nos.1,2,5,6 and 7 took the fc11o~ing action: Moved by Director Willis H.Ilarner,seconded by Director Courtney EL Chandler and duly carried: That the letter from Harrison &~iooiiey,Headman, Ferguson &Carollo dated Setpember 24,1952,requesting extension of time for completion of ‘~lans and specifications for the J.O.S.Section One Connection Trunk be received and ordered filed. Moved by Director Willis H.Warner,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts ios.1,2,5,6 and 7: C That Harrison &Woolley,Headman,Ferguson &Carollo he and they are hereby granted an extension of time for the (completion of plans and.specifications for the J.C.S. Section One ~onnection Trunk to October 14,1952~for the reasons given in their letter of September ~1952. —3— 1+.Extending time for The Secretary read a letter from pre~aration of -Harrison &~ioolley,et -s-i,requestplansandspecifiingextensionoftimeforcompletioncationsforHuntingofplansandspecificationsforthe ton Deach Trunk Huntington Beach Trunk. The Board of Directors of County Sanitation District No.11 took the follo~ng action: ~ioved by Director Vernon B.Langenbec~3oconded byDirectorB.oy Seabridge and duly carried: That the letter from Harrison doolley,Headman, Ferguson ~Carollo,dated September 25,1952,requesting extension of tine,be received and ordered filed in the office of the Secretary. iloved by Director Vernon B.Langenbeck,seconded by Director toy Seabridge and duly carrioc~: That Harrison &~Jool1ey,Headman,Ferguson &~Caro11o be and they are hereby granted an extension of time of thirty (30)days to October 29,1952,for the completi.on of the plans and specifications for the Huntington Beach Trunk Sewer,for the reasons contained in their letter dated September 25,1952. 5.Legal Opinion re Written legal opinion,dated September collection of back 21+,1952,from Ui’.C.Arthur F~isson,Jr. taxes from areas relative to collection of back taxes requesting annex was read by the Secretary. ation The Board of Directors tool:the follow ing action: ~oved by Director Courtney R.Chandler,seconded by Director Don B.Haiber and duly carded: That written legal opinion re1ati~re to collection of back taxes from areas requesting annexation be received and ordered filed. 6.Tabulation of assessed Tabulation received from the Chief values and tax rates Engineer and General Uanager listing for areas requestin~assessed v~luatior~s,tax rates and annexation total taxes for the tax years 1950 throu~h 1953 which would have been levied against the area requesting annexation to District ~o.3 was read by the Secretary. The Board of Directoi’s of County Sanitation Distr ict Ho.3 took the follo~iin~action: Moved by Director willis 1-I.Warner,seconded by Director C.ii.Ililler and duly carried: That the tabulation on on back taxes submitted by the Chief Engineer and General Manager be received and ordered filed. 7.San Diego fl.egion The Secretary read a letter from U t~o.9 Water Pci the San Diego £~eg.Lon Ho.9 Water i~n Control Pollution Control Board,dated Board’s reQuest -September 19,1952. -1+- The Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded byDirectorRobertH.Boney and duly carr~.ed: That the letter from the San Diego No.9 Water Pollution Control Board be received arid ordered filed. ~•Report of the Finance Director Tarner,Chairman oI~thG (Committee Finance Committo~reported: The Cor~rniittee had diligently studied the problems involved in completing the joint program 0±’the Sanitation Districts,and had analyzed various methods which might accomplish the construction of a countywide sewerage disposal system including an ocean outfall 7000 feet in. length. Elapse of time since the bonds were voted in l91+~had considerably reduced the value of funds available for construction purposes;and the Committee had found the Modification Plan the only one,with certain revisions due to rise in cost since the plan was presented in 1951,which :it could recommend to the Boards for adoption. The Co::mittee had studied and developed a Revised Modification Plan which would offer the features of building facilities with funds ~vailabie,being a flexible plan and yet would provide for construction of the facilities in the shortest period of time. Copies of the Revised Modification Plan were presented to the Directors,together with tabulations on the detailed estimates of construction,contingencies,engineerinr~supervision and inspection, less funds to be made available from Chapter 20 funds the ag,~regate total for expenditures from bond funds estimated at :~7,292,702;and tabulations on the Districts’bond funds available after deduction of cost of purchase of new J.C,S.di~ester,etc.-aggregating ~,1O8,000,leaving ~l5,29~reserve for all other costs. Recommendations of Chairman darner reported the unanimous the ~‘inance Committee recommendations of the Finance Committee to be as f~l1ows: 1.All engineering supervision and inspection of construction to be performed by the desi~n engineers. 2.Adoption of the Revised Modification Plan,copies of which had been submitted to the Directors. 3.That in the research of data on the plan recommended, the Com~i±ttee became aware of the need of a small committee to study many matters of policy and methods of procedure for the benefit of the Djst~cts at this time;and that the matter of operational program wili require a great deal of planning which could be expedited by study while the construction phase is in progress. The Finmice Committee unanimously reco~mond that the Boards consider the formation of a small committee for study of method of policy and procedure for report to the Boards. —5— —- Instructions to the The Boards of Directors took the F~inanceConuTLittee the follo~r~ng action: Moved by Director Cot~rtney FL Chandler, seconded by Director Vernon E.Langenbeck: That the recommendations of the Finance Committee be approved and that the Districts authorize the Committee to work with the legal counsel tQ draw up the modification contract with the engineers. •There followed a discussion on the motion.Director McBride questioned the legality of Districts Nos.1 and 7 participating in the financing of the Ellis Avenue line under the revised modification plan.Director Haiber recom mended that the niotion includn:that the legal counsel •be further instructed to furnish a written report as to the legality of the suggested modification. Whereupon,with the consent of the mover and seconder the original motion was amended and stated by the Chairman: That the recommendations of the Finance Comnittee be approved and the Districts authorize the Committee to work •with the legal counsel to draw up the modification contract with the engineers;and that the legal counsel be further instructed to furnish a written report as 1~o the legality of the suggested modification. The vote was polled by roll call and the Secretary repcrted that the motion as amended had carried by the Boards of Directors of County Sanitation Districts ~os.1, 2,3,5,6,7 and 11. Instructions to the Design ~ngineers Mr.John A.Carollo reported that the engineers had completed 60% of the work on the treatment plant under the bond proposal plan,and recommended that they be instructed to stop ‘ork for 30 days i~rhile the revised modification plan is under consideration. The Boards of Directors took the following action: Moved by Director Vernon ~.Langenbeck,seconded by Director J.L.McBride and duly carried by the Boards of Dir~ctors of County Sanitation Districts Nos.1,2,3,5, 6,7 arid 11: That the oral requst of Mr.John A.Carollo,represent ing the Design Engineers,that some direction be given them concerning work on the bond proposal plan,it is directed that ~rork be suspended for 30 days on said plans unless the Engineers are otherwise notified in writing;and that the period they are required to complete said plans be ex tended for a period equal in time to the work stoppage. i~eport of the Executive Director Chandler,Chairman of the Committee Executive Committee,reported that no meeting had been held to study the referral relative to requested annexation to District No.3;that the Committee desired to postpone meeting until after the matter had been presented to the J.0.S.for a decision upon the contingent capacities for this area. Report of~the Chief Mr.~.ibal reported upon progress of ~iczineer and General the construction now under way;and Manager the contractors’negotiation for pipe and joints,stating that the constr uction of the ocean outfall would probably not be started until the last of ~ove’~ber -6- DISTRICT NO.1 The Board of Directors of CountyConstructioniundSanitationDist~i.~~.1 took the Warrant Register following action: Moved by Director J.L.McBride,seconded by Director Willis H.warner and duly carried: (~That District No.1 Construction Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 1-53 A.H.Farnularo ~2,915.4.0 DISTRICT NO.1 The Board of Directors of County Sani Revolving Fund “D tation District No.1 took the follow- Warrant Register — ing action: Moved by Director J.L.McBride,seconded by Director Willis H.Warner and duly carried: That the Revolving Fund ‘D”Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 1)-i Harrison &Woolley,Headman,Ferguson &Carollo ~3,59/~.36 DISTRICT NU.1 The Board of Directors of County Sani— Santa Ana-Deihi Drainage tation District No.1 took the follow- Channel Crossing ing action: Moved by Director J.L.McBride,seconded by Director Willis H.~Jarner and duly carried: That the Chairman o~the 3oard of Directors of County Sani tation District No.1 of Orange County,California,be and he is hereby authorized to sign the permit agreenient with the Delhi Drainage District for the crossing of the Santa Ana Delhi Drainage Channel by the Dyer Road Trunk Sewer. DISTRICT NO.1 The Board of Directors of County Sani Delhi Drainage Channul tation District No.1 took the follow Cr~:in~ing action: •Moved Lj i)irector J.L.McBride,seconded by Director Willis H.warner and duly carried: •That the Chairman of the Board of Directors of County Sanitation District No.1 of Orange C~un~y,California,be and he is he~ehy authorized to sign a pern~t agreer.-ent with t~e Delhi Drainage District for the cross:ir.g of the drainage (channel we~ter1y of Bristol Street at Talbert .~oad by the • (Santa Ana Trunk Sewer. ~NO.3 -The Board of Directors of County Sani Q.~~it.jng Fund tation District No.3 took the follow— ~darr~r1t_Rogist~’ing action: Iiovc~d hy Director Willis H.Warner,seconded by Director C.R.Miller and duly carried: -7- .•~•_•-.-••••-.•••-~-~•.•- That District No.3 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of 3-9 Joseph Webber The Board of Directors of County Sani tation District No.6 adopted Resolution No.227-6,approving a change of grade for the Newport Boulevard Trunk Sewer. Certified copy of this Resolution is of the Secretary. Adjournment --The Boards of Directors took the follow ing action: Moved by Direcor Courtney EL Chandler,seconded by Director Don 13.Flaiber and duly carried: That this meeting be adjourned. Whereupon,the Chainnan declared the meeting so adjourned at 10:10 p.m. Secre~ar~- C (T~ DISTRICT NO.6 Change of Grade for Newport Bl~id Ti~nk Sewer Amount ~70.8~ on record in the office o_~_~