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HomeMy WebLinkAboutMinutes 1952-08-06 A0 CONDENSED MINUTES REGULAR JOINT MEETING,ADJOURNED SESSION BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA August 6)1952 at ~:OO p.m. Room 239,1104.West Eighth Street Santa Ana,Ca1ifa~nia ROLL C A L L DISTRICT NO.1 Directors present: Directors absent: Courtney It.Chandler (Chairman),J.L. McBride and Willis H.Warner None DISTRICT NO.2 Directors present: Directors absent: Robert H.Boney (Chairman),Hugh Don B.Haiber,Charles 0.McCart, E.Stevens,Willis H.Warner,and Hirstein None W.Warden, Charles William DISTRICT NO.3 Directors present: Directors absent: Hugh W.Warden (Chairman),Nelson M. Launer,Willis H.Warner,and Joseph Webber C.It.Miller ~ DISTRICT NO.5C,Directors present: Directors absent: Braden Finch (Chairman) and Willis H.Warner None Andrew W.Smith DISTRICT NO.6 Directors present: Directors absent: DISTRICT NO.7 Directors present: Directors absent: C.M..Nelson (Chairman) and Willie H.Warner None DISTRICT NO.~ Directors present: Directors absent: NO QUORUM Willis H. Harold E. Warner- Edwards and John R.Cropper DISTRICT NO.11 Directors present: Directors absent: Willis H. Vernon E. Warner (Chairman)and Roy Seabridge Langenbeck C; Raymond It.Ribal,Chief Engineer and General Manager C.~rthur Nisson, Harry Ashton Nat.H.Neff John A.Carollo K.J.Harrison J.A.Woolley Raymond Hertel Robert Helen J.C~Marthens Fred D.Bowlus Carl J.Thornton Ora Mae Merritt, Andrew W.Smith Vincent L.Humeston,J.L.McBride and Willis H.Warner None OTHERS PRESENT: Jr. Secretary The Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7,8 arid II of Orange County met,pursuant to ad journment at the last.meeting,on.August 6,1952,at the hour of ~i:OO p.m. Cbairm~Finch called the joint meeting of the Districtst Boards to order at 8:00 p.m. Q The roll was called and the Secretary reported a quorum to be present for all Districtst.Boards,except the Board of District No.8..The Secretary reported one member absent from the Board of District No.U.which would preclude action by that Board on matters requiring a four—fifths vote. Report of the Mr.Riba].used charts and graphs Chief Engineer in the review of Proposal No.1 and General and Proposal No.2 for the con— Manager struction of the Ocean Outfall Sewer,and read marine explor ation reports which had~been submitted by Mr.Fred D.Bowlus ax~d Mr.Dan Boom.. A general discussion was held by the Directors, Engineers and the representatives of the low bidder for the construction of the Marine Section of the Outfall,review ing the two proposals,costs,methods,it~is and experience of other cities and,Sanitation Districts in the construction of outfall sewers, Report of the For the benefit of Directors who Finance Committee had been absent fromthe meeting held on August 5,1952,Mr.Warner, Chairman of the Finance Committee,reviewed figures compiled by the Committee,comparing funds available for construction of the Land and Marine Sections of the Outfall and the deficits which would have to be met In order to build the Outfall at the cost proposed by the lowest bidders. Mr.~Tarner reported that the Committee had recommended the rejection of all.blds for the Land Section of the Outfall; and a.conditional award of contract to Healy Tibbitts Company, low bidder for the Marine Section of the Outfall,in which award ~uld be made for the construction of a 7,000 foot outfall,thi~award to be re—affirmed at the end of 60 days; if the Districts find at the end of the 60-day period no adjustments can be made on funds allocated to other units of the project to make up the amount the Districts are short for the construction of a 7,000 foot outfall,then the award to Healy Tibbitta Company to become a firm contract for the construction of an outfall 6,000 in length. Mr,Nisson reported upon the legal points involved in negotiating the cont~ct with Hea].y Tibbitta Company,stating that such negotiations could be made only on reduction of quantities or elimination of the items bid on. It was unanimously concurred by members of the boards that the Outfall should be built 7,000 ft.in length if any . .possible means could be found to finance the construction C:so that requirements of the State Health Department,Wat~r Pollution Control and other Agencies could be met without costly chlorination and maintenance. Merits of Proposal No.1 and Proposal No.2 contained in the plans and specifications for construction of the Marine Section of the Outfall sewer were discussed at great -2-. 0 Awarding Contract for the Marine Section at the Ocean Outfall Sewer - Mr.Nisson read the proposed resolu tion on conditional award to the low bidder for the construction of the Marine Section of the Ocean Outfall Sewer. The Boards requested that.the attorney amend the pro posed resolution stipulating.that the award of contract for construction of the Marine Section of the Ocean Outfall Sewer, in accordance with plans and specifications contained in Proposal No.1,be made to Healy Tibbit~Construction Com pany,low bidder,on the basis of the Sewer being 7,000 feet in.length,said award to be reaffirmed at the end of 60 days, and if not reaffirmed f or 7,000 feet,the award to auto matically become a firm contract for 6,000 feet. The Boards of Directors of County Sanitation Districts Nos.1,2,3,.5,6,and 7,adopted Resolutions Nos.206—1, 206—2,206—3,206-5,206—6 and 206—7,as amended,awarding contract for the construction of the Ocean Outfall Sewer to Healy Tibbiths Construction Company.Certified copies of these resolutions are on record in the office of the Secretary. Modifying Plans and The Boards of Directors of County Specifications for Sanitation Districts Nos.1,2,3, the Marine Section 5,6,.and 7,adopted Resolutions Nos, of the Ocean Outfall 207—1,207—2,207..3,207—,207—6, •and 207—7,re~pectively,modifying plans and specifications for the Ocean Outfall Sewer.Cert ified copies of these Resolutions are on record in the office of the Secretary. ____________________ Mr.Warner,Chairman of the Finance ______________________ Committee,stated the Corimittee had ____________________ recommended a.cost study be made by the Finance Committee or some otheZ’ 0 length,.with the statements from Directors McBride,Launer, Huineston and Warden,that they believed Proposal No.2 would best fit the needs of the Districts. Director Laizzer stated,that thile he preferred Proposal No.2,in the interest of getting the work underway,he ~uld vote with the majority,and proposed that a gentlemen’s agreement.be reached whereby an unofficial poll of the Dir ectors?preference between the two proposals could determine the desire of the majority.. The Chairman called for an unofficial poll of the Directors in favor of Proposal No.1.Upon roll call,by Districts,,the Secretary reported that a majority of the Directors had indioate~they preferred Proposal No.1. Rej.ection of Bide The Boards of Directors of County fo~the Land Section Sanitation Districts Nos.1,2,3, of.th~o Ocean Outfall 5,.6,7 and 11,adopted Resolutions _______________________ NOB.2OLi.—l,20L~.—2,20L~.—3,2OLj.—5, 20L1.—6,.2OL~...7 and 20L1.-1l,respectively, .‘~..‘.....d~termining that the bids for the Ocean Outfall Sewer,Land Section,were excessive and directing County Sanitation District No.I to take proper action. The Board of Directors of County Sanitation District ~1ô.1 acbpted Resolution No..205—1 finding that the bids for the Land Section of the Ocean Outfall Sewer were excessive and instructed the Secretary to return cashier’s checks, certified checks or bidders’bonds to all bidders. 0 U Instructions to the Finance Committee .~~~,.-‘.-- -Coimnittee designated by the Boards to work with the engineers on a plan or combination of plans whereby changes,redesign, or reduction in other units might make available sufficient funds for the completion of the Ocean Outfall Sewer in the •length of 7,000 feet. (~Mr.Warner requested instructions as to whether the • Coimnittee should proceed,or if the Boards proposed to •••designate another committee. The Boards of Directors of County Sanitation Districts •Nos..1,2,3,5,6,7 and 1].,took the following action: -Moved by DireQtor Hirstein,seconded by Director Nelson and.du].y carried: That the present Finance Corrnnittoe continue.in the re—appraising of the Sanitation Districts’proposed projects. •with the engineers to determine a plan or ~ombination of plans-that will permit the completion of the program within the money available. Referral to the Director Chandler reported that District Finance Gommittee No.1 ~uld have a surplus in the bond fund after constri~t1on of this Dist rict’s share of the sanitation facilities and proposed,if legally possible,his District offer this surplus to be used in the cons truction-of the Outfall Sewer under a purchase and sale agreement in which repayment could be made to District No..lover a period of years.. The Board of Directors.of County Sanitation Districts Moe~i,-2,3,,5,6,7 and 11 took the following action: Moved by Director Nelson,-seconded by Director Hirstein and duly carried: That the proposal of the Chairman of the Board of District No.1 be referred to the Finance Committee. Adjournment The Board~of Directors of County Districts Moe.2,3 Sanitation Districts Moe.2,3,5, !6,and 7 6 and 7,took the following action: Moved by Director Warden,seconded by Director Smith and duly carried:- That the meeting of these Boards be adjourned. Whereupon,the Chairman declared the meeting of these Boards so adjourned at 10:55 p.m. •Adjournment The Boards of Directors of County Districts Moe.l~Sanitation Districts Woe.1 and •and 11 11 took the following action: Moved by Director Seabridge,seconded by Director McBride and duly carried: That the meeting of the Boards of Directors of County Sanitation Districts Moe.1 and 11 be adjourned to the hour of 5:00 p.m.,August 7,1952,in Room 239 at 110L1.~Jest A~ighth Street,Santa Aria,California. Whereupon,the Chairman declared the meeting of these Boards -so adjourned at 10:55 p.m. -Il. I Adjournment There not being a quorum District No.8 of the Board of District No. 8 present,the Secretary adjourned the meeting of the Board of Directors of County Sanitation.District No.8 to 7:30 p.m.,August 13,1952 in Room 239,1104.West Eighth Street,Santa Ana, •California. O~~ •Secretary1 c —5— - -