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HomeMy WebLinkAboutMinutes 1952-07-30CONDENSED MINUTES REGULAR JOINT MEETING,ADJOURNED SESSION B0AR~OF ~RECTORS OF O~UNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA July 30,1952 at 7:30 p.m. Ro~om 239,110L.West Eighth Street Santa Aha,California DISTRICT NO.3 DEFectors present: Directors absent: Robert H.Boney (Chairman),Hugh W.Warden, Don B.Haiber,Frank J.Schweitzer,Jr., Willis H.Warner and Wiflism H0 Hirstein Charles B.Stevens Hugh W.Warden (Chairman),Nelson M.Launer, Willis H,Warner and Joseph Webber C.11.Miller DISTRICT NO.5 Directors present:: Directors absent:. Braden Finoh (Chairman), and Willis H.Warner None Andrew W.Smith DISTRICT NO.6 Directors present: Directors absent: C.N.Nelson (Chairman), and Willis H.Warner None Andrew W,Smith DISTRICT NO.7 Directors present: Directors absent: DISTRICT NO.8 Directors present:. Directors absent: William I.Miller (Chairman pro tern), Wj].li~H..W~ner and J,L.McBride None Harold B.Edwards,John R.Cropper and Willis H.Warner None C DISTRICT NO.11 Directors present: Directors absent: 0~IERS PRESENT: Willis H.Warner (Chairman)and Roy Seabridge Vernon E.Langenbeck Raymond H,Ribal,.Chief Engineer and General Manager C.Arthur Nisson,Jr. Nat H.Neff Francis IL.Bulot K,J.Harrison J.A.Woolley Carl J.Thornton John Coiwell Robert IL Helen Harry Ashton Ora Mae Merritt,.Secretary . -1—. R’O.L L C A L L DISTRICT NO.1 Directors present: Directors absent: DISTRICT NO.2 Directors present: Directors absent: Courtney H.Chandler (Chairman), J.L.McBride and Willis H.Warner None Chairman Chandler cal1ed~the meeting of the Board of Directors of County Sanitation District No.1 to order at 7:30 p.m. The Roll was called and the Secretary reported a quorum of the Board of County Sanitation District No.1 to be present.. Opeping of Seaied The hour of 7:30 p.m.having arrived and aids this being the time and place fixed by •.;~••the Board of Directors of County Sanita •E-•~•tion District t~o.1 for the opening of sealed bids for the •~:-construction of the Fairview Road Trunk Sewer,pursuant to •.legal publications calling for bids,the Board of Directors took the following action:, Moved by Director Warner,seconded by Director McBride and duly carried:. That the Secretary be instructed ‘;o open the sealed bids. Whereupon,,sealed proposals for the co:~j1~r.iction of the Fairview Road Trunk Sewer in County Sani~tion District No.1,were publiolyopened,exemined and read. Canvass of Bids The Board of Directors of County Semi-. tation District No.1 took the following action: Moved by Director McBride,seconded by Director Warner and duly carried: That the bids for the construction of the Fairview Road Truck Sewer be-referred to the Chief Engineer and the Attorney for canvass and report to the Board at 7:30 p.m.,August 6, 19S2,in Room 239 at 110k1.West Ei~ith Street,Santa Ana, California. Joint Meeting of The Chairman of the Board of County San!— • -the Boards tation District No..1 turned the meeting -over to the presiding Chairman of the Joint meetings of the Boards of Directors. Chairman Finch called the joint meeting of the Districts Boards to order at 6:00 p.m. -The Roll was called and the Secretary reported a quorun of the Boards to be present for County Sanitation Districts Moe.1,?,-3,~,6,7,.8 and 11. Chairman pro tern The Board of Directors of County Sanitation District No.7 took the following action: Moved by Director Warner,seconded by Director McBride and duly carried: That Director William I..Miller be ~pointed Chairman pro tern of the Board of Directors of County Sanitation District No.7. ~port on Cost Plus Services performed by Harrison &WoôTlley - - Mr.Nisson reported that the two bills referred to him for clarification with the design engineers in the amounts of ~89.72 and ~958.3l,bad been resubmitted 0 a: C The Chairman oalled upon a report upon the status statements received from el a].. Mr.Mis son for of cost plus Harrison &Woolley, -2- and as now.presented,list overhead as the amount attributable tothe job.rather than a fixed percentage for overhead;and that the resubmitted bills have been reviewed with the County Auditor who has advised that if it is.the desire or the Boards to pay these bills,they will be allowed for pay— merit upon proper authorization. At the request of the Chairman,the Secretary read bill C’under date of May 2,1952 for ~89.72 and bill under date of May 7,1952 for $95~.3l and the cornputat±ons thereon1 as submitted by Harrison &Woolley and Headman,Ferguson & V Carollo. Hz’.Mis son.read a recoimnended motion for the payment of these two bills. Authorizing Payment The Boards of Directors took the follow— of bills for cost ing action: plus services of ~a~rrison &Woolley Moved by Director War~ie~seconded at al by Director McBride,that t~13 Boards adopt the motion recommen~ei by the attorney for the payment of the bills resubmit ed by Harrison &Woolley,at a].. Mr.Nisson pointed out that prior actions taken by the Boards,authorizing payment of the bills as first submitted, should be rescinded before passage of a motion to pay the bills as resubmitted, Whereupon,Director Warner withdrew.his motion and Director McBride withdrew the second. C”The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 took~the following action: Moved by Director Boney,seconded by Director Warner and duly carried:. That the motions passed by the Boards of Directors of • V County Sanitation Dtstricts Nos,1,2,3,5,6,7 and 11 at a joint meeting held on May ~8,1952 which approved pay ment of Harrison &Woolley and Headman Ferguson &Carollo bills in the amounts of ~69.72 and ~95~.31 and the method of computation of overhead for cost plus services submitted therewith,be and the same are hereby rescinded, The Board of Directors of County Sanitation District No.1 took the following action: Moved by Director McBride,seconded by Director Warner and duly carried: •V.‘That the motion passed by the Board of Directors at a meeting held on.May 28,1952,.approving Revolving Fund “A” Warrant Register for signature and the payment of lpjarrant Demands A—3 and A—LI.in favor of Harrison &Woolley and •..Headman,Ferguson &Carollo in the amounts of ~89.72 arid C,~9S8.31,respectively,be and the same is hereby rescinded, C:The Boards of Directors of County Sanitation D1stric~ts Nos.1,2,3,5,6,7 and.11 took the following action: Moved by Director McBride,seconded by Director Warner and duly oarried: That those statements submitted by Harrison &Woolley, dated May 2,1952,in the sun of ~89.72 and May 7,1952, -3.. I fl n in the sum of ~958.31,be approved and that the amounts shown as actual casts including the item “Overhead attribut-. able to this job”be fbund,and they are hereby determined to be the “actual costs”accruing to said engineers in the performance of the subject work under the provisions of Paragraph VIII of their contract with County Sanitation District No.1,dated February 1,1952,and that the Treas-t urer of the District pay said amounts due as shown by said statements. The Board of Directors of County 3anitation DIstrict No.1 took the following action:. Moved by Director Warner,seconded by Director McBride and duly carried: That the Revolving Fund “A”Warrant Register be approved for signature arid payinent of: Warrant Demand No •In Favor Of ______ A—3 Harrison &Woolley and Headman, Ferguson &Carollo 89.72 -A.4 Harrison &Woolley and Headman, Ferguson &Carollo __________ Report of the Chief Mr.Ribal read his Direotors.This r the office of the report to the eport is on record Secretary. - inE~ngineer and General M~iiager Report of Harrison &Mr.Harrison read mendatlons of the. the report and recom— design engineers.WooLLey,et al.. The Boards of Directors of County Sanitation Districts Nos,1,2,3,5,6,7 and 11 took the following action: Moved by Director Launer,seconded by Director Seabridge and duly carried: That the report of the design engineers which.was read b~Mr.Harrison,be received and ordered filed. . C C Discussion of the ~general discussion was held by the Canvass of Bids Directors,attorneys~,representative of the low bidder for construction of the marine section of the outfall and the engineers upon factors which might have deterred bidding by other contractors. Means were discussed which might be employed to a ecure add itiozia].information from contractors who had taken out plans but did not submit bids,as well as possible negotiations with-the low bidder-for elimination of items or other legal procedure to reduce the cost of construction of the marine section of the ocean outfall. It was generally concurred that the Chief Ehgineer and Genera].Manager,representatives of the low bidder on the marine section of the outfall,the attorneys for the Districts and the design engineers should meet for an analysis of the low bid and study of legal methods which could be taken to lower the cost of construction of the marine section of the outfall, .4.’. Amount C 958,31 $I,OL~.ti,O3 Moved by Director Warner,seconded by Director Chandler and duly carried: That the Chairman be authorized to appàint a Cox~mittee of three as a Finance Committee to analyze the’requirements of the joint projects’of the Districts and return a cost study to the Boards on allocations of £1.~nds which may be made to each unit of the work. Adjotn’nment The Boards of Directors of County Sani tation Districts Nos..1,2,3,7,8 and 11 took the fo.Ilowing:.actlon: Moved by Director Warner,seconded by Director Warden that the meeting of these Boards be adjourned to Friday evening at 8:00 p.m.,August 1,1952,in itoom 239 at ll0L~. West Eighth Street,Santa Aria,California.Whereupon,the Chairman declared’the meeting of the Boards of Directors of CountySan’itation.Districts Nos.].,..2,..3,~7,..8 and II so adjourned,at 10:55 p.m. DISTRICTS NOS,S and 6 Mr.,Woo].ley read the report requested Report from Harrison from the design engineers on possibilities &WooIley of replacing the L~.2”PLC.pipe With smaller V.C.pipe on Unit 2,.Newport Beach Trunk ~?3t~,and their revised preliminary plan recom.. inendations’ The Boards of Directors of County Sanitation Districts Nos.5 and’6 took~the following action: Moved by Director Warner,seconded by Director Smith and duly carried: That the report from Harrison &Woolley,dated July 23, 1952,and read by Mr.Woolley be received and ordered filed,. ______________________ The report presented by Harrison & _______________________ Woolley and the recommendations contained ______________________ therein were reviewed by the Directors, ______________________ the Chief Engineer and General Manager and ______________________ Mr.Bulot.Following the discussion,the _______________________ Boards of Directors of County Sanitation Districts Nos.S and 6 took the following action: Moved by Director Warner,seconded by Director Smith and unanimously carried by roll call vote by Districts: That the preliminax7 plans for Newport Beach Trunk B, Section I,II and III with the changes recommended in the report of Harrison &Woolley and Headman,Ferguson &Carob, dated July 23,1952,be arid the same are hereby approved;and the design engineers,Harrison &Woolley and Headman,Ferguson &Carollo are hereby directed to proceed with final plans. in accordance with the terms of th.eir contract and this motion. Re~orb from DISTRICT NO.~~Director Edwards Chairman of the Board —.of District No.asked the Boards of 5 and 6 if’consideration could be given in the design of the Appointment of a Finance Committee The Boards of Directors of County Sani- tati’on Districts Nos.1.2,3,5,6,7 and 11.took the following action: 0 C “I “I’/ DISTRICTS NOS.~and 6 Approval of preliminary p’ans as modified arid authorizing £~ina1 plans for Newport Beach ~1’run1c ~Sections 1,~&3 C Cl C C ______________ After a report from Mr.Ashton upon the _____________ necossityforan easement and right of _______________ way for construction of District No.6 trunk lines,the Board of Directors took the following action: -Moved by Director Warner,seconded by Director Smith and.duly carried: That Mr.Ashton and the Districts’attorney,Mr.Nisson, be ~mipoweredto file the necessary action and the Chairman be authorized to execute any documents necessary for condem— C nation proceedings for easement as recor~imended by Mr.Aehton. Pursuant to the motion authorizing action for condem nation proceedings,the Board of Directors of County Sani tation District No.6 adopted ~eso1ution No..199-6,deterriln— ing the necessity and authorizing institution for condemnation proceedings.Certified copy of this resolution is on record in the office of the Secretary. DISTRICTS N~5 and 6 The Boards of Directors of County Sani— Adjournment . tat ion Districts Nos,,5 and 6 took the following action: Moved by Director darner,seconded by Director Smith and duly carried: That the meeting of the Boards of Directors of County Sanitation Districts Nos,5 and 6 be adjourned to 8:00 p.m., August 1,1952,in Room 239 at 11OLI.West E~ighth Street, Santa Ana,California. - -Whereupon,the Chairman declared the meeting of these Boards so adjourned at 11:35 p.m. ~ ~ Secretary ———6— Newport Beach Trunk “B”to assist the South Laguna Sanitary District in disposal of sewage until such time as District No.8 or the South Laguna Sanitary District have determined a meaiis providing for disposal of sewage from the South Laguna area.It was concurred by the Boards of Districts Nos.5 and 6 that the action taken in authorizing final plans and specifications for Newport Beach Trunk “B”,Units I,II and III were flexible enough to assist the South Laguna San itary District oz~District No.8,if their requirements are known and request for capacity Is made before the construction là started. Accepting Deed The Board of Directors of County from City or .Sanitation District No.6 adopted Newport Deach Resolution No.198—6,accepting deed from City of Newport Beach for right of way,and ordering recordation of this document.Certi fied copy of this resolution is on record in the office of the Secretary. DISTRICT NO.6 - Condemnation Proceedings