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HomeMy WebLinkAboutMinutes 1952-05-28MINUTES REGULj~R JOINT MEETING HOARDS OF DIRECTORS OF COUNTY S~tNIT~.TION DISTRICTS ORANGE C(~UNTY,CALIFOaNIA May 2~,1952 at ~:OO p..rn.~ Eo~rd of Supervisors’Room,Court House Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present:Courtney R.Ch~nd1er (Chairman),J.L.McBride and Willis H.Warner Directors absent:None DISTRICT NO.2 Directors present:Robert H.Boney (Chairman),Hugh d.Warden, Don B.Haiber,Frank .1.Schweitzer,Jr., Charles E.Stevens,Willis H.Warner,and William Hirstein Directors absent:None DISTRICT NO.3 Directors present:Hugh W.~qarden.(Chairman),Nelson M. Launer,Willis H.Warner and Joseph Webber Directors absent:C.H.Miller DISTRICT NO.5 Directors present:Andrew J.Smith (Chairman pro tern),Willis H.Warner Directors absent:Braden Finch DIST~UCT NO.6 Diredtors present:C.M.Nelson (Chairman),Willis H.Warner, and Andrew J.Smith Directors absent:None DISTRICT NO.7 Directors present:Vincent L.Humeston (Chairman),J.L.McBride and Willis H.Warner Directors absent:None DISTRICT NO.d Directors present:Harold E.Edwards (Chairman),John R.Cropper and Willis H.Warner Directors absent:None DISTRICT NO.11 Directors present:Willis H.~‘arner (Chairman),Roy Seabridge and Vernon H.Langenbeck Diroctors absent:None. OTHERS PRESENT:Raymond R.Ribal,Chief Engineer and General Manager Nat H.Neff C.arthur Nissan,Jr. John A.Carollo J.A.1Jooiley K.J.Harrison Carl J.Thornton R.N.Christiansen Harry Ashton Raymond M.Hertel Walter Ramsey Ora Mae Merritt,Secretary %The Chief Engineer and General Manager called the meet~.ng to order at 8:10 r.~. The roll was called and the Secretary reported a quo— rum to be present for each of the Districts’Boards, The Secretary reported the absence of the Chairman of the joint meeting and Chairman of the Board of District No.5. Chairman pro tern Upor a motion made by Director ~erner, seconded by Director Boney,Director Courtney R,Chandler was appointed Chairman pro tern of the joint meeting of the Districts’Boards. Upon a motion made by Director Warner,duly seconded and carried,Director Andrew J.Smith was appointed Chair man pro tern of the Board of Directors of County Sanitation District No.S. ______________ The Boards of Directors of County ______________ Sanitation Districts Nos.2,3,5,6, 7,8 and 11 took the following act— ion: Moved by Director Warner,seconded by Director Stevens that the minutes of the meeting held on Nay 14,1952 be approved as mailed out. The Board of Directors of County Sanitation District No.1 took the following action: Moved by Director Warner,seconded by Director McBride that the minutes of the meeting held on May ]J~.,1952 and adjourned session held on May 26,1952 be approved. Correspondence and The Secretary read a letter from Bills from Harrison Harr~.son &Woolley,Headman,Fer &Wool].ey,et al — guson &Carollo,transmitting-bill for services performed and request ing approval of method of computing payment for work done under terms of their contract relative to cost plus ser— v•i Ce 5. The Boards of Directors of County Sanitation Dist ricts Nos.1,2,3,5,6,7 and 11 took the following action: Moved by Director Boney,seconde.d by Director Langenbeck aud duly carried: That the letter dated May 7,1952 from Harrison & •Woolley and Headman,Ferguson &Carollo,be received and ordered filed;and that the method of computing charges for cost plus services outlined therein be approved. The Secretary read a letter from Harrison &Woolley, Headman,Ferguson &Carollo,dated May 28,1952,trans— mittirig 10 copies each of the complete and final plans and specifications for the Ocean Outfall,both Land and Marine t Sections,with cost estimates therein on the Marine Section Proposal No.1,recommended by them at an estimated cost of ~2,O9O,OOO.OO;and Proposal No,2 therein,Marine Section Alternate Plan and Specifications designed in accordance with the recommendations contained in the report of the -2— Approve],of Minutes Moved by Director Langenbeck,seconded by Director ~.1arner and duly carried: That bills received from Harrison &Woolley and Headman, Ferguson &Carollo in the amounts of $~958.3l and ~89.72 respectively,be accepted and pa~pnent be made to them in accordance with the bills presented. The Boards of Directors of County Sanitation Districts NoS.1,2,3,5,6,7 and 11 took the following action: Moved by Director Warner,seconded by Director Boney and duly carried: That payment of ~25,92L..8O be n~ade to Harrison & Woolley and Headman,Ferguson &Carollo,in accordance with the bill~presented by then,for services rendered in pre paration of final plans and specifications for the Ocean Outfall,Land and Marine Sections,and that the bill pre sented by them for this amount be accepted as the basis of payment,in accordance with the terms of their contract. Moved by Director ~arner,seconded by Director Nelson, and thly carried: That the Chief Engineer and General Manager be instruc ted to forward the appropriate number of copies of the Engineers’final plans and specifications for the Land and Marine sections of the outfall to the State Board of Health, Water Pollution Control Board and the State Allocation Board,requesting approval. Proposed Resolution Accepting Final Plans an~Specifi cations on the Out fall and Authoriz ing Publication for Bids That a resolution be adpted approving and accepting the plans on the Land section of the outfall,as submitted by the Engineers. Chief Engineer,at an estimated cost of ~2,31O,OOO.OO. The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 took the following action: Moved by Director Warner,duly seconded and carried: That the letter from Harrison &Woolley,Headman, Ferguson &Car~.1o,dated May 28,1952,be received and ordered filed. Authorizing Payinent of Bills Submii~ted b~Harrison & Woolley,et al The Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11 took the following action: C. Agencies to Receive Copies of Engineersl Plans and Specifi cations The Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11 took the following action: The Boards of Directors of County Sanitation Districts Nos,1,2,.3, 5,6,7 and 11 took the fbllowing action: Moved by Director Warner,seconded by Director Boney: —3-. %Upon a roll call vote,the Secretary reported that,lack ing a four—fifths affirmative vote by each of the District Boards,the motion was lost. Moved by Director J.L,McBride,seconded by Director Nelson M.Launer and ~.i1y carried: That the plans and specifications of the Land section of the ocean outfall be referred to the Executive Corwiittee and the Chief Engineer for study and an early report back to the Boards. Approval of Joint A motion was made by Director Warden, Administrative seconded by Director Haiber and duly Warrant Register carried,approving the Joint Adminis trative ‘Iarrant Register for signa ture and payment of: Warrant Demand No.In Favor Of _______ Business Held Over The Chairman called for a discussion upon the status of treatment plant site,which property had been~reported to have been annexed by the City of Huntington }ieach, Mr.Riba].and Mr.Nisson reported upon conferences held with the City Engineer and the City Attorney in ascertaining requirements,and that Mr0 Overtijyor had agre.ed to follow through with their Planning Corimission for detailed pro cedure.Director Seabridge expressed the opinion that this was not a matter of exercising jurisdiction,but rather procurement of a variance or re—zoning of the treatment plant site area. The Chief Engineer and General Manager reported that further information would be brought to the Boards on this matter as soon as he and Mr.Nisson received the required details of procedure from the City Attorney and City Eng— ineer of Huntington Beach. Report cf the Director Warner,Chairman pro tern of Executtve the Executive Corrrniittee,,reported Committee that the Committee net on May 26, 1952,following the meeting of Dist rict No.1 Board;that the Chief Engineer and General Manager presented several items for consideration and that he will present these items to the Boards as a whole. Referral to the Executive — Committee The Boards of Directors of County Sanitation Districts Nos,1,2,3,S, 6,7 and II took the Ibllowing action: JA—l26 127 128 129 130 131 132 Tie man’s Kee Lox Manufacturing Co~ Bales Office Equipment Co. Dennis printers &Stationers Surveyors Service Co. F.R.Harwood,Postmaster David Fryman Amount l37.L~3 12~60 l9~,87 207082 35L1..71 30000 63.50 b25093 Report of the Mr.Ribal read his report to the Chief Engineer Directors.This report is on record and General in the office of the Secretary. Manager The Chief Engineer and General Man ager read a letter dated May 23,1952 from Peter Karales, addressed to the Board of Directors of County Sanitation District No,1 in which he agreed to grant permission to drill exploratory holes upon his land,for the sun of ,~l5O.OO per acre for damage done to crops. The Board of Directors of County Sanitation District No.1,took the following action~ Moved by Director McBride,seconded by Director darner and duly carried that the letter’from Peter Karales,dated May 23,1952,read by the Chief Engineer and General Manager, be received and ordered filed in the office of the Secretary Authorizing Payment The Boards of Directors of County f~Soil borings Sanitation Districts Nos,1,2,3,5, and Rescinding 6,7 and 11 adopted Resolutions Nos, Resolution No.)156 162—1,162—2,162—3,162—5,162—6,162-7 and 162—11,authorizing soil borings, taking samples and analysis thereof at a cost not to exceed ~3,5OO.OO,and repealing Resolutions No.156-1,156—2,156—3~1~-5; 156—6,156—7,and 156—11,authorizing this work at a cost not to exceed ~2,5OO.OO.Certified copies of these Resolutions are on record in the office of the Secretary. Special Consultants The Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 arid 11 took the following action: (Moved by Director Launor,seconded by Director Hurieston: That the Districts’Boards adopt the Resolution recom mended by the Chief Engineer and General Manager authoriz ing employment of coz~su1tants from time to time,in technical matters,at a total cost not to exceed ~5,OOO.OO. Upon roll call vote by Districts,the Secretary reported the motion lost due to insufficient affirmative votes by four of the District Boards. A motion was made by Director Launer,seconded by Dir— ectorNcBride and duly carried,that the recommended Resol ution authorizing employment of special consultants be referred to the Executive Eormmitteo, Use of Private The Boards of Directors of County Automobiles by Sanitation Districts Nos,1,2,3,5, ~iip1oyeoe 6,7,8 and 11 adopted Resolutions Nos,l6L~.—l,1614.—2,16L~.—3,l6Li.-5, 16L1—6,l6L~—7,16L1.—8 and l6L1.—ll,respectively,relative to use of private motor vehicles by construction employees and com pensation therefore at the rate of 1O~per mile;and use of private motor vehicles by office criployeos and compensation therefore at the rate of 7.-.~per mile.Certified copies of these resolutions are on record in the office of the Secretary. Electric The Boards of Directors of County Typewriter Service Sanitation Districts Nos.1,2,3, Maintenance Oontract 5,6,7 and 11 took the following action: -5- Moved by Director Langenbeck,seconded by Director Warden and duly carried: That the Chief Engineer arid General Manager be and he is hereby authorized to enter into a maintenance agreement with I.B.M.Corporation for the maintenance of an electric typewriter at an annual service charge of ~3O.OO;and that said $30.00 annual service charge be paid from the Joint Administrative F~.rnd, Creating Certain Positions in the Joint Administrati~ Organization and Construction Organ ization and Fixing Salaries That the Resolution reconmiended by the Chief Engineer and General Manager relative to positions and salaries for Joint Administrative and Construction Personnel be re ferred to the Executive Conmiittee for study and report to the Boards, ___________________ The Boards of Directors of County ___________________ Sanitation Districts Nos.1,2,3,~, ___________________ 6,7,8 and 11 took the following action: Moved by Director Seabridge and seconded by Director Warden: That the Boards adopt a Resolution appointing Ora Mae Merritt as Secretary~of each of the Districts’Boards and fixing salary therefor at ~355.O0 per month. In the discussion that followed,Director Chandler requested further information as to the number of hours per month the Secretary has been working in performance of the duties for the Districts. A motion was made by Director Warner,seconded by Director Boney and duly carried: That the question relative to salary adjustment for the Secretary be referred to the Executive Committee for review, and that report and recommendation made to the Boards at the next joint meeting. ________________ The Boards of Directors of County ________________ Sanitation Districts Nos.1,2,3,5, ________________ 6,7,8 and 11 took the following action:Moved by Director Soney, seconded by Director Warden and duly carried: That the proposed motion anthorizing the Chief Engineer to employ assistants at salaries to become effective on July 1,1952,be referred to the Executive Cornmittoe for analysis and report to the Boards at the next meeting. Moved by Director Lengenbeck,seconded by Director McBride and duly carried: —6— The Boards of Directors of County Sanitation Districts Nos,1,2,3, 5,6,7,8 and 11 took the following action: Moved by Director Boney,seconded by Director Warden and duly carried: Appointment of Secretary and ~9xing Compensation Request for Pea 1~t ion Classifications Authorlz’ing Employment of 2 Sr.C5ñilruction Inspectors The Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11 took the following action: That the Chief Engineer arid General Manager be and he is hereby authorized to ~rip1oy two senior construction in spectors at a salary of ~395.OO per month,effective June 1, 1952. Proposed Resolution The Boards of Directors of County W~lativo to Treat Sanitation Districts Nos.1,2,3,5, ment Plant 6,7 and 11 took the following action: Moved by Director Haiber,seconded by Director Warner and duly carried: That the proposed resolution relative to the plans for the treatment plant be referred to the Executive Committee for review and recommendation to the Boards. Award of Contract The Board of Directors of County to William T,Reetz Sanitation District No.1 adopted Resolution No.161—1,awarding con tract for construction of the Dyer Road Trunk to William T, Reetz,directing the attorney to prepare contract and the Chairman to enter into said contract.Certified copy of this Resolution i~on record in the office of the Secretary. Assumption of The Board of Directors of County Contract for Sanitation District No.1 adopted Pipe from City FtosolutionNo,165-1,directing the of Santa Ana purchase of pipe and acceptance of assignment of order for sewer pipe from the City of Santa Aria.Certified copy of this Resol ution is on record in the office of the Secretary. Application for The Board of Directors of County county Road Sanitation District No.1 adopt.ed (Openii~PërmIts Resolution No~166—1,authorizing application for County Road Opening Permits,and guaranteeing payment for all costs necessary to replacement of public highways.Certified copy of this Resolution is on record in the office of the Secretary. Authorizing Pay The Board of Directors of County ment for l~!1~it of Sanitation District No,1 adopted Way from The Resolution No0 163—1,determining Lrvinè Comnany the need of and authorizing payment for right of way across the Irvine Company property.Certified copy of this Resolution is on record in the office of the Secretary. DISTRICT NC~1 The Board of Directors of County Co~~ruction Fund Sanitation District No,1 took the Warrant Reg~C~e~following action: Moved by Director Warner,seconded by Director McBride and thly carried: That Construction Fund Warrant Register of County Sani tation District No.1 be approvod for signature and payment of: Warrant Demand No,In Favor Of Amount 1—8 Freedom Newspapers Li.9300 135 IdL~T~U -7- ~DISTRICT NO,1 The Board of Directors of County Su~pense ±~und Sanitation District No.1 took the Warrant Eegister following action: Moved by Director Warner,seconded by Director McBride and duly carried: That the Suspense Fund Warrant Register be approved for signature and payment of: Warrant Demand No,In Favor Of Amount 5—19 City of Anaheim ~2,~O.OO DISTRICT NO.1 The Board of Directors of County Revolving Fund “A Sanitation District No,1 took the Warrant Register following action: Moved by Director Warner,seconded by Director McBride and ~ly carried: That the.Revolving Fund “A”Warrant Register be appi~ved for signature and payment of: Warr ant Demand No,In Favor Of Amount A—2 Orange County Blueprint Shop ~6,57 DISTRICT NO.1 Tha Board of Directors of County (Revolving Fund “G Sanitation District No.1 took the Warrant ~egister following action: Moved by Director Warner,seconded by Director McBride and duly carried: That the Revolving Fund “G”Warrant Register be approved for signature and payment of: Warrant Demand No,In Favor Of Amount G—l Orange County Blueprint Shop ~2,79 DISTRICT NO.1 The Board of Directors of County r~evolving Fund Sanitation District No.1 took the “1~arrant Registers following action: Moved by Director Warner,seconded by Director McBride and thly carried: That the Revolving Fund “A”Warrant Registers be approved for signature and payment of: Warrant Demand No.In Favor Of Amount A—S Harrison &Wool].ey and Headman, Ferguson &Carollo ~25,92L~.8O —8— Warrant Demand No.In Favor Of Amount A—3 Harrison &Woolley and Headman, Ferguson &Carollo $89.72 A-LI.Harrison &Woolley and Headman, Ferguson &Caro].lo 9S8..31 $E,OLl.~LO3 Re;Computations Mr.Nisson,legal counsel for the on Bills of Districts,expressed the opinion Harrison &iioolley that Warrant Demands approved by _________________ the Boards for payment to Harrison and Woolley,Headman,Ferguson & Caro].lo for their cost plus services,wherein the percent age of 37.50 is used for overhead rather than an itemized statement of overhead costs9 will be disallowed by the County Auditor. Adjourrmient Upon a motion made by Director Warden,seconded by Director McBride and duly carried,the Chairman declared the meeting adjour ned at 10:20 p.m. ~~~ Secretary ( —9-.