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HomeMy WebLinkAboutDistrict 11 Minutes 1952-12-17MINUT~OF REGULAR MEETING,ADJOURNED S~SI0N BOARD OF DIRbCTORS COUNTY SANITATION DISTRICT VO.11 ORANGE COUNTY,CALIFORNIA December 17,1952 at ~:QO p.m. Room 239,1104 West Eighth Street Santa Ana,California The Boards of Directors met in adjourned session at the hour of ~:OO p.m.,December 17,1952 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Finch called the joint meetthg of the Districts’ Boards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Willis H.Warner (Chairman) Roy Seabridge Vernon E.Langenbeck Directors absent:None Others present:Lee~M.Nelson,C.Arthur Nisson, Jr.,Walter Cha~fee,Harry Ashton, John A.Caro11o~J(.J.Narrison, J.A,Woolley,Nat H.Neff1 E,0.Meador,Carl J.T~iornton, walter Ramsey,Kenneth Perry,~ Raymond M.Hertel,Mrs.Elizabeth Barber,Mrs.Josephine Campbell and Ora Mae Merr~tt~Secretary Correspondence The Secretary read a letter from Harrison &Woolley,and Headman, Ferguson &Carollo,transmitting 10 copies of the final plans and specifications for ~he Land Section of the Ocean Outfall Sewer,as revised,pursuant to instructions of the Boards on November 19,1952,The Secretary reported that a copy of these plans and specifications had been delivered to the Chairman of each of the Boards, The Boards of Directots took the ~‘ollowing action: Moved by Director Courtney R.Chandler,seconded by Director Robert H.Boney and duly carried by the ~oards of Directors of County Sanitation Districts Nos.l~2,3,5, 6,7 and 11: That the revised final plans and specifications for the Land Section of the Ocean Outfall Sewer and the letter of transmittal dated December 12,1952 be received and ordered filed1 The Secretary reported that a letter dated December 16,1952 from Harrison &Woolley,and Headman,Ferguson &Carollo,would be included in the report of the Chief Engineer and General Manager. Approval of Director Launer requested Minutes that the minutes of the meeting held on November 19,1952,lines 12,13 and 14,paragraph entitled ~Aüthorizing Preparation of a Modified P1a~for Ocean Outfall Sewer,Land Section~which read: ~and during the thirty day period required for redesign,the treatment plant and trunk lines could then be given more study without holding up construction of the ocean outfall.~‘ be corrected to read: ‘~and allow the use of this section for Newport Beach,Huntington Beach and the J.O.S.after the 1953 season and that the treatment plant and other trunk lines could then be giv~more study without holding up construction of the ocean outfall.” ilhereupon,the Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director C.RI Miller and duly carried by the Boards of Directors of County Sanitation Distr. icts Nos.1,2,3,5,6,7 and 11: That the minutes of the joint meeting of the Boards on November 19,1952 be corrected as requested by Director Launer,and.approved a~corrected, Amendment of Director Langenbeck requested Motion re a clarification of the motion Resolutions and made by Director Warden,seconded business matters by Director Haiber and carried by the Boards at the meeting on November 19,1952,relative to processing all resolutions and other important business matters through the Chief Engineer and General Manager and the attorney before presentation to the Directors,stating this appeared to be a restriction upon the Directors which might preclude discussion of the Districts’business or taking up of new matters at a meeting of the Boards. After a general discussion,the Boards of Directors took the following action: Moved by Director Roy Seabridge,seconded by Director Vernon E,Langenbeck and unanimously carried by the’Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the motion passed on November 19,1952, reading: “That all resolutions and all important business matters of the joint Boards of Directors be presented to the Chief Engineer and General Manager and the Districts’attorney before presentation to the Boards.” be and the same is hereby amended by striking out the words “and all important business matters.” AFrroval of The Boards of Directors took the Joint Administrat1v~following action: Warrant Register Moved by Director Willis H.Warner, seconded by Director Vernon E.Langenbeck an.d duly carried by the~Bo~.rds of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of; Warrant Demand No~In Favor Of Amount JA—239 The Pacific Telephone &Telegraph Co.~~Lf.6O 240 Orange County Blueprint Shop 21,74 241 Stein’s Stationery Store 91.61 242 South Main Stationers 14,53 243 Hawley’s 5.33 244 Bales Office Equipment Co.26.39 245 Santa Ana Register 1.60 246 City of Santa Ana 212.00 247 Ace Rents 5,4.0 24~Dennis Printers &Stationers 23.9E~ 249 Louis L.Lane,Jr.4.5~ 250 Kenneth L.Perry 11.70 251 W,M,Pomerenke 3.50 252 F.R.Harwood,Postmaster 30.00 253 Ora Mae Merritt _ ~ ______ ________________ The Board of Directors took the ______________________ following action: The Boards of Directors took the following action: Approval Fund “A” of Revolvj~g Warrant Register Moved by Director Willis H. Warner,seconded by D:Lrector Vernon E.Langenbeck and duly carried by the Boardsof~Directors of County Sani tation Districts Nos.1,2,3,5,6,7 and 11: That the Revolving Fund “A”Warrant Register be approved for signature and payment of: Warrant Demand No,In Favor O~Amount A-17 Orange County Blueprint Shop ~ ____ Acce~ti~g Report and aut~orizing~payment toHolmes&Narver,I~ Moved by Director Vernon E, Langenbeck,seconded by Director Joseph Webber and unanimously carried by the ~o~rds of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11; —3— That the report of Holmes &Narver,Inc.,dated November 19,1952,be accepted and that their bill dated November 30,1952 for ~l,592.20 be accepted as the basis of payment and this arnourt be paid to them through the Suspense Fund from.the Construction Funds of County Sanitation Districts Nos.1,2,3,6,7 and 11 in the fol~owing percentages~ District No0 1 16.75% 2 32.23%. “3 24.44% “6 7 l6.0~% 11 2.32% 100.o~% Report of the Chief The Chairman called upon Mr. I~ngineer and General Lee M.Nelson for a report and Managerupon the plans recommendation upon the revised and_specifications,plans and specifications for the revised;for the Land land section of the ocean outfall Section,Ocean Outfall sewer,as submitted by the design Sewer -engineers. Mr,Nelson read his report to the Directors,stating that he had found the plans and specifications to be clear and concise and the design in accordance with good engineering practice;that he recommer~ded the Boards’ acceptance of the plans and the publication of notice calling for bids to be received not later than January 14, 1953. Report of the Design Messrs.’Harrison,Woolley and Engineers Carollo,representinø the firms of Harrison &Woolley,and Headman, Ferguson &Carollo,explained the new design of the land section of the ocean oi~tfa11 sewer which included 7~’ reinforced concrete pipe from the marine section inland for approximately 700 feet and 60”reinforced concrete pipe for the remaining 1355 feet at an estimated constr uction cost of ~223,935;and an alternate proposal using 7~”reinforced concrete pipe instead of 60” on the 1355 foot section,at a total estimated constr uction cost (using the 7~”alternate)of ~231,1~5. Mr.Harrison reported that their revised design pro vides a considerable saving by raising the level and placing 1300 feet of pipe on trestle;but since the entire line will be subject to infilteration from tidal waters at low flow or will be subject to internal pressures at higher f:Low,relative water tight joints are required and two alternate types of pipe joints are included in the proposal,being (1)the bell and spigot tubular rubber,gasket grQut-filled joint and (2)the bell and spigot solid rubber gasket joint. Mr.Carolj.o led a discussion upon conditions con tributing to sulfides generated by sewage,the cost’and effectiveness of various methods of pipe protection, and the amount of protection given the pipe against sulfuric aci~d where chlorLnation is used Iorodor control. - Adoption of Final The Board of Directors adopted ~I~ns arid Specifi Resolution No.239,adopting c~ions :Cor the plans and specifications for the Land Section,Ocean - Land Section,Ocean Outfall Sewer, Outfall and’authoriz and instructing the Secretary of ingnotice cal1in~the Board of Directors to publish for bids notice calling for construction of this sewer.Certified copy of this resolution is attached hereto and made a part of these minutes. Report of the Director Warner,Chairman of the F~1nance Committee Finance Committee reported that •considerable time and effort had been spent in reviewing the many problems confronting the Districts by the deficit of some $400,000 in the bond funds for completion of the project under the original plan;realizing the desire of all Directors that maximum facilities be built with the money available and within the shQrtest period ~f time,the Committee believes the plan presented and approved in principal the best method of procedure;also,that in analyzing the accounts,they found items charged against the bond funds for expendi tures other than construction costs,and as there will be future charges of this nature,recommend that a con tingency be set up for such payments.Chairman Warner presented for consideration a time schedule for com pletion of each unit of the work and stated that the Finance Committee unanimously recommend that the Boards instruct the design engineers to prepare preliminary plans covering the trunks and treatment plant facilities based upon the plan devised by the Committee with an equitable distribution of the costs and capacities in the modification and that they prepare a chart with the plans showing the respective interests in the final participation so that it can clearly be understood what the program involves. There followed a discussion upon clarification of future costs of construction of the ELlis Avenue line and maintenance costs uncU~r the proposed modified p1an~ Director McBride asked Director Warner,for the record, if the responsibility of Districts Nos.1,7 and 11 would cease for the cost of operation and maintenance and any future additional construction costs of the reversed Ellis Avenue line after that line had once been completed with bond funds.Director Warner stated that it was his under standing that the responsibility of Districts Nos.1,7 and 11 would cease at the time the line was completed. Director Haiber stated that under the proposed modified plan,some of the Districts would o~m.capacity rights in a line which they would not use and asked that if a line should fail and have to be reconstructed wo’~ld the Districts owning the capacity rights but not using them have to pay for rebuildingthe line.Mr.Nisson, legal couns~1 for the Districts,stated that in the absence of an agreement these Districts would not be responsible. —5— j - Ordering the pre Director Warden requested par~ation of a consideration be given to pricing reDort modifying the bond plan by reduction of size of the lines and capacity in the treatment plant,stating that plans and spcifications for the treatment plant being 60%complete,if facilities could be built with funds available by such modification,considerable time and expense might be saved.The design engineers were requested to submit a proposal of estimated costs based upon Director Warden’s suggestion.A verbal proposal to be confirmed in writin~was made by the design engineers that for a fee of ~5,OOO.OO,Harrison &Woolley,and Headman,Ferguson &Carollo,would prepare a pricing relDort covering estimates of the costs of: 1.Treatment Plant ;~2 at site near present booster Station based upon the preliminary plans previously submitted and as ordered modified by the Boards of Directors upon the recommendation of the Chief Engineer and General Manager and for which final plans are now 60%.complete. 2.Treatment Plant #2 at same site as above, but reduced in ~pacity from the ~mgd, as estjmated in (1)above,to a capacity of 24.29 mgd,except that the pump pit will be predicated upon ~mgd as agreed to be necessary by Mr.McBride. 3,Treatment Plant #2 at same site as above,but reduced in capacity from ~mgd to such lesser capacity as can be built for approximately ~9OO,OOO,which is the available money left for treatment plant purposes. and: Estimate the.sizes of pipe that can be built for the money now available for each of the following lines: ~flis Avenue Bushard Street Treatment PLant Trunk J.O.S.Connecting Trunk The Boards of Directors took the foilc~ing action: Moved by Director Vernon ~.Langenbeck,seconded by Director C.Ft.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7andll: That the verbal proposal made by Harrison &Woolley, and Heasman,Ferguson &Carollo be accepted and that they be instructed to prepare and submit a pricing report on or before January 14,1952 on estimated consti~ction costs as outlined in their verbal proposal;and that the fee of ~5,OOO for the preparation of the pricing report be paid to Harrison &Woolley~and Headman,Ferguson &Carollo within ten days after submission of this report through the Suspense Fund fi~m the’Construction Funds of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 in the following percentages: -.6 211 District No1 1 29,12% 2 21.6~% 3 17.20% Pt IV 5 ~77% 6 io.oi+% 7 ~.12% Pt I?11 5~07% 100.00% Stop Work Order — The Boards of Directors took the onFirial Plans for following action: the Treatment Plant Moved by Director Vernon E. Langenbeck,seconded by Director Vincent L.Humeston and duly carried by roil call vote of the~Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11~ That further engineering design of final plans and specifications on the Treatment Plant be ordered stopped and payment for work done to date in the ~rnount of 60%of the fee of Harrison &Woolley,and Headman, Ferguson &Carollo (per Paragraph XI,sub-paragraph 3 of their contract dated February 1,1952)be paid in accordance with the terms of their bill for ~l3,~21~.00, dated December 16,1952,and that this bill be accepted as the basis of paym~nt for services rendered the Districts in the percentages set forth therein; said payment to be made from the Construction Funds of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 through the Suspense Fund. Report of th~Mr.Nelson read his report to chief Enr~ir~eer the Directors.Following the and GenéráfMpriagei reading of this report,the Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Vincent L.Hurneston and duly carried: That the report of the Chief Engineer and General Manager be received and ordered filed. Approval to be secured The Boards of Directors took frorn Healy Tibbitts the following action: Consfruction Company re: cha~ge of supervision of Moved by Director Frank J~ inspection Schweitzer,Jr.,seconded by Director Robert H.Boney and duly carried by the Boardsof’Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Manager be authorized and instnicted to take such action as neceSsary to secure the approval,of Healy Tjbbitts Construction Company for the change of engineering supervision and inspection on the marine section of the o~ean outfall sewer from the Districts’Chief Engineer and General Manager to Harrison &Woolley, and Headman~Ferg~on &Carollo, -7— Approval of bills and authorizing payment toHarri son~&Woolley and~Headman.Fercruson &C~r~I1o ________ ____________ Moved.by Director Willis H,Warner, ______________________ seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,6, 7 and 11: Th~~t the final plans and specifications for the Bushard Street and Treatment Plant Trunk Sewers,sub mitted ornOctober 22,1952 by the design engineers Harrison &Woolley,and Headman,Ferguson &Carollo be and they are hereby ap~roved;and that payment of ~2O,5~5.40,second insta~lm of their fee for seryices rondered in the preparation of these final plans and specifications,be made to tno design engineers and that their estimated construction costs and bill for this amount dated December 16,1952,be accepted as the basis of payment in accord ance with Paragraph XI,sub-paragraph 3 of their contract dated February 1,1952;said payment to be made from the Construction Funds of County Sanitation Districts Nos. 1,2,3,6,7 and 11 in the percentages set forth in the bill from Harrison &Woolley,and Headman,Ferguson.& Carollo. Moved by Director Courtney R.Chandler,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the Suspense Fund warrant Registers be approved for signature and payment of: Warrant Demand No S -29 S-.30 S-31 S -32 Warrant Demand No S-.33 S-34. S —35 Moved by Director Vernon E.L~ngenbeck,seconded by Director Roy SeabrIdge and duly carried: The Boards of Directors took the fo11owin~:action: Su~nse Fund Warrant R3gi st ers The Boards of Directors took the following action: In F;ivor Of The City of Or~inge Raymond i~:.Hertel Roland E.Lockwood Holmes &Narver,Inc. In Favor Of Harrison &Woolley,and Headman, Ferguson &Carollo Harri~on &Woolley,and Headman, Ferguson Carollo Harrison &~1oo11ey,~nd Headman, Ferguson &Carollo Amount ~150.00 31.20 52.70 1~592.2Q ~.~26.1O Amount ~1;I~7Oj1~ 25,526.~2 13 ,~24.00 ~40~21 . Operating Fund Warrant Re.giste~ The Board of Directors took the following action: 213 That District No,,11 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount ll-2L~.Roy Seabridge 61.70 11-25 Vernon E.Langenbeck 50.50 11.-.26 Willis H.Warner 9•93 11-27 Harry Ashton 41.6? Ad1ournm~nt The Board of Directors took the following action: ~4oved by Director Vernon E.Langenheck,seconded by Director Roy Seabridge and duly carried: That the meeting of the Board of Directors of County Sanitation District No.11 he adjourned. Whereupon,the Chairman deci.’~red the meeting of this Board so adjourned at 10:35 p.m. Chaiiman,Bda~d of Directors County Sanitation District No,11 Orange County,California ATTEST: - ~2/421~t~i Secretary,Board of Direc~ors County Sanitation District No.11 Orange County,California -9- 2 ~ RESOLUTION NO.239-11 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.11 OF ORANGE COUNTY CALIFORNIA,APPROVING AND ADOPTING PLANS AN SPECIFICATIONS FÜR THE OC~N OUTFALL SE~TER (LAND SECTION)AND AIJTHORIZING I~ODIFICATION OF THE ORIGINAL ENGINEER’S REPORT CONTAINED THERE IN AND C’RDL~RING SAIl)PLANS AND SPECIFICATIONS FILED IN THE OFFICE OF THE SECRETARY AND DIR ECTING THE SECRETARY TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION THEREOF. The Board of Directors of County San .tation District No.11 does resolve as follows: WHEREAS,the Design Engineers Harrison &Woolley,and Headman, Ferguson &Caroilo have presented final detailed plans and speci fications dated Deceriiber 1952 for the construction of the Ocean Outfall Sewer (Land Section);and WHEREAS,said plans and specifications have been approved and recommended by the General Manager;and WHEREAS,said plans and specifications contain certain changes in alignment,size of pipe and grade of said pipe for that portion of the work included in the Engincer’s Report,dated De~ember 22,l94~and WHEREAS,such changes and modifications are necessary and the public interest requires said modifications and changes since the original report was filed; NOW,TH2R~’CIRE,BE IT RESOLVED: 1.That the Board of Directors of County Sanitation District No.11 of Orange County,California hereby finds and declares that the public interest requires the changes of the general plans for the work of the District by changing the alignment,size of pipe and grade of said pipe for the Ocean Outfall Sewer (Land Soction)from Engineer’s Station 0 -03 to Engineer’s Station 20 ,L 55 all within the County of Orange as shown on detailed plans for such submitted and recommended this day.Any previous modi fir:ations not consistent herewith are hereby resconded. 2.That said detailed plans prepared by Harrison &Woolley, and Headman,Ferguson &Carollo dated December 1952 for the construction of the Ocean Outfall Sewer (Land Section)be and -1- the same are hereby adopted and ordered filed in the office of the Secretary of the Districts.. 3.That the Secretary of the Board of Directors of County Sanitation District No.1 is hereby authorized and instructed to advertise for bide to be received until ~:OO p.m.,January 14.,1953,for the construction of the Ocean Outfall Sewer (Land Sectior~)as above described and shown on said plans and specifi cations heretofore approved and filed with the Secretary of the Board of Directors on Decanbsr 12,1952. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board Qf Directors of County Sanitation District No.11 of Orange County,California,held on the 17th day of December,1952. ~ Secretary,Board of Directors County Sanitation District No.11 Orange County,California STATE OF CALIF ORFIA) ss COUNTY OF ORANGE ) I,ORA L~1AE ~:ERRITT,Secretary of the Board of Directors of County Sanitation District No.11 of Or~nge County,California, do hereby certify that the above and foregoing resolution was passed and adopted by said Board at a regular adjourned meeting thereof held on th~17th day of December,1952,by the following roll call vote: AYES:Directors Vernon E.Langenbeck,Roy Seabridge and Willis H.~.farner NOES:None ~SENT:None IN WITNESS UHEREOF I have hereunto set my hand and affixed the seal of County Sanitation District No.11 of Orange County, California this 17th day of December,1952. ~-~24~~‘7-~-~-~ Secretary,Board of Directors County Sanitation District No.11 Or~nge County,California —2—