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Home My WebLink AboutDistrict 08 Minutes 1952-03-12MINUTES OF REGULAR NEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.~ March 12,1952 at ~:OO p.m. Board of Supervisorst Room Court House Santa Ana,California Chairman Finch called the joint meeting of the Districts’ Boards to order at ~:O5 p.m. The roil was called and the Secretary reported a quorum of the Board to be present. Directors present:Emerson B.Milnor (Chairman) Director Milnor left the meeting at 9:15 p.m. Harold E.Edwards (Chairman pro tern) Willis H.Warner Directors absent:None Others present:Raymond R.Ribal,Chief Engineer and General Manager C.Arthur Nisson,Jr.,Attorney Nat H.Neff J.A.Woolley K.J.Harrison Loren Blakeley William Carver Ora Mae Merritt,Secretary Minutes of February A motion was made,duly seconded and 27,1952 and March carried,approving the minutes of the 5~1952 regular meeting held on February 27, 1952 and adjourned to March 5,1952. Rules and Procedure The Board of Directors adopted Resolution No.132-s,establishing rules and pro cedure for meetings and function of the Executive Committee.Certified copy of this Resolution is attached hereto and made a part of these minutes. Chairman pro tern Director Emerson B.Milnor,Chairman of the Board,left the meeting at 9:15 p.m. A motion was made by Director Warner,duly seconded and carried,appointing Director Harold E.Edwards Chairman pro tern of the Board of Directors of County Sanitation District No.~. Qp~~ating Fund A motion was made by Director Warner, Warrant Register duly seconded and carried,approving District No.~Operating Fund Warrant Register for signature and payment of: —1— RESOLUTION NC.132-8 A RESOLUT:EON OF COUNTY SANITATION DISTRICT ~°•EIGH~OF ORANGE COUNTY FIXING AND ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE DISTRICT WHEN ACTING AS A PART OF THE JOINT ADNINISTR~TIVE ORGANIZATION,AND FOR ORGANIZING THE HOF~RD OF DIRECTORS OF THIS DISTRICT AND FOR ORGAN IZING THE MFJT~3ERS OF THE JOINT ADMINISTRA TIVE ORGANIZATION. ~JHEREAS,County Sanitation District No.8 — of Orange County is now also known as a part of the Joint Administrative Organization by virtue ofan agreement dated December ~,l94~as contemplated in Sections 4~L~O,4~4l and 4~42 of the Health and Safety Code;and WHEREAS,it is desired to establish rules of procedure to facilitate the orderly handling of business to come before the Joint Administrative Organization. NOW,THER.EFCRE,BE IT RESOLVED: Section 1.That the business of the District to come before the District~and before the District as part of the business of the Joint Administrative Organization shall be carried on and conducted in accordance with the provisions of the ‘75th Anniversary Edition of “Robert’s Rules of Order Revised”,a copy of which is on file in the office of the Secretary of the Joint Administrative Organization,except wherein ~he special provisions hereinafter set forth conflict therewith or constitute a change thereto. A.Quorum:A ifajority of the Directors in five of the eight County Sanitation Districts of Orange County constituting the members of the Joint 4dministrative Organization shall con stitute a quorum of the Joint Administrative Organization. B.Executive Committee:There shall be a permcnent committee designated as the Executive Committee which shall con sist of the chairman of the directors of each district.The Chief Engineer and General Manager of the Joint Administrative Organization shall be an ex-officio member.Any director member unable to attend a meeting of this Committee may designate another director of the District he represents to serve in his place and stead. I I (1)The Executive Committee shall meet to consider those matters referred to it by the Joint Administrative Organ ization. (2)The Executive Committee may elect a chain~an at its second meeting in May of each year to serve at the pleasure o~the majority of the Committee.The.Executive Committee may fix a regular meeting time and place. (3)The Chief Engineer and General Manager may cancel any regular meeting by giving oral notice of such cancellation thereof there there is no business to come before the meeting. (1~)Members of the Executive Committee shall be entitled to mileage and compensation for attendance at Executive Committee meetings,or for other District business. (C)Motion to Refer to Executive Committee:Any director at a Joint Administrative meeting may move to have any matter of policy,or other activity affecting the members of the Joint Administrative Organization,or any one of the m€~iber Districts,referred to the Executive Committee for study and report.This motion shall be a privileged motion and when duly seconded,discussion thereof shall be limited to directors only, and for a period not to exceed two minutes per person.It shall be passed by an affirmative vote of a majority of the Districts. (D)Motions to Come Before Joint Administrative Organ ization:Any motion or resolution to come before the Joint Administrative Organization for joint action by all of the parti cipating Districts,excepting only District No.8,shall be hand led in the following manner: The motion or resolution may be introduced by any mem ber and when so introduced shall be read or repeated by the Chairman of the Joint Administrative Organization.The Chairman shall thereafter call for discussion on the motion or resolution at which time any m~iber may discuss the matter pending.Any person other than a director present at the rieeting may speak to the motion if the Chairman recognizes him or her.Sole discre tion to the extent of discussion outside of the membership of the Joint Administrative Organization shall rest with the Chair -—2. —‘—~— man.At the close of discussion the Chairman may,in his dis cretion,repeat the motion or resolution pending,and thereafter call for vote in the fo11o~.Lng manner: The Secretary will poll each District in the following manner: “On the motion for District N0.______~.(Roll call for resolu tions,voice vote for routine motions,except in case of close vote.)The Secretary shall determine whether or not the matter is passed. E.Expenditure of Funds or Appropriation of Funds: Any action calling for the expenditure or appropriation of funds of the Districts not previously authorized by each District, must be approved by each District so affected. F.Chairman of the Joint Administrative Organization: A chairman of the Joint Administrative Organization shall be elected by a majority vote of the Districts at the first rieetirig in May of each year.The Chairman shall serve at the pleasure of th~msjority of the Districts. G,Chairman of the District:A chairman shall be elected by the members of the District Board at the first meeting in May of each year,and said Chairman shall serve at the pleasure of the majority of said members. H.Amendment of Rules of Procedur~e:The foregoing rules of procedure may be amended by the adoption of a resolution by each of the eight member districts in respect to the conduct of the business of the District as a part of the Joint Administra tive Organization.As to the other business of the District said rules may be amended by a two-thirds majority vote of the members of the district. I,So much of Resolution No.21 as is in conflict herewLth is hereby repealed. The fore~ing resolution was introduced by Director Harold E.Edwards -who moved its adoption.Said motion was se conded by Director Willis H.Warner , and was carried by the following vote: —3— AYES:Directors Harold E.Edwards,Willis H.Warner and Emerson B.Milnor NOES:None ABSENT:None STATE OF CALIFORNIA) )as COUNTY OF ORANGE ) I,ORA MAE NERRITT,Secretary of the Board of Directors of County Sanitation District No.~.Ei~at of Orange County,Calif-. ornia,hereby certify that the above and foregoing resolution was duly and regularly adopted by said,Board at a regular meeting thereof held on the 12th day of March ,1952. IN WITNESS WHEREOF,I have hereunto set my hand and seal this.12th day of March ,1952. ~ Secretary’of the Board o~Directo~s of County Sanitation District No.8 of Orange County,California. ..14~.. F Warrant Demand No.In Favor Of Amount Emerson B.Milnor ~77.10 Harold E.Edwards 52.60 Willis H.Warner 6.05 Heinz Kaiser 1.4.5 Joint Administrative Fund of Districts Nos.1,2,3,5,6, 7 and 11 50.00 $l~7.2O Adjournment Upon a motion made by Director Warner,duly seconded and carried, the Chairman declared the meeting adjourned at 10:10 p.m. 1”Tednesday evening,March 19,1952 at the hour of ~:O0 p.m.~ in the Board of Supervisors’Room,Court House,Santa Ana,. California. Chairman pro tern,Board of Director County Sanitation District No.~ Orange County,California ATTEST: Secretary,~oard of Directors County Sanitation District No.~ Orange County,California -2-