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HomeMy WebLinkAboutDistrict 07 Minutes 1952-12-17207 MINUT~OF REGULAR MEETING,ADJOURNED S~SION BOARD OF DIRi~CTORS COUNTY SANITATION DISTRICT NO.7 ORANGE COU1~TY,CALIFORNIA December17,1952 at ~:OO p.m. Room 239,1104.West Eighth Street Santa Ana,~a1ifornia The Boards of Directors met in adjourned session at the hour of ~:OO p.m.,December 17,1952 in Room 239 at 1104 West Eighth Street,Santa Aria,California. Chairman Finch called the joint meeting of the Districts’ Boards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Vincent L.Humeston (Chairman) Willis H.Warner J,L.McBride (Director McBride left the meeting at 10:25 p.m. and Director Chandler took the office vacated by his Alternate, Mr.McBride) Directors absent:Ncne Others present:Lee’M0 Nelson,C.Arthur Nisson, Jr.,Walter Chaffee,Harry Ashton, John A.Carollo,K.J.Harrison, J.A.Woolley,Nat H.Neff, E,0.Meador,Carl J.Thornton, Walter Ramsey,Kenneth P erry, Raymond M.Hertel,Mrs.Elizabeth Barber,Mr$.Josephine Campbell and Ora Mae Merritt,Secretary Correspondence The Secretary read a letter from Harrison &Woolley,and Headman, Ferguson &Caroilo,transmitting 10 copies of the final plans and specifications for the Land Section of the Ocean Outfall Sewer,as revised,pursuant to instructions of the Boards on November 19,1952.The Secretary reported that a copy of these plans and specifications had been delivered to the Chairman of each of the Boards. The Boards of Directors took the following action: Moved by Director Courtney R.Chandler,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Djstricts Nos.1,2,3,5, 6~7 and 11: That the revised final plans and specifications for the Land Section of the Ocean Outfall Sewer and the letter of transmittal dated December 12,1952 be received and ordered filed. ~.L’ The Secretary reported that a letter dated December 16,1952 from Harrison &Woolley,and Headman,Ferguson &Carollo,would be included in the report of the Chief Engineer and General Manager. Approval of Director Launer requested Minutes that the minutes of the meeting held on November 19,1952,lines 12,13 and 14,paragraph entitled “Authorizing Preparation of a Modified Plan for Ocean Outfall Sewer,Land Sec~ion~which read: wand during the thirty day period required for redesign,the treatment plant and trunk lines could then be given more study without holding up construction of the ocean out~a11~’1 be corrected to read: 11and allow the use of this section for Newport Beach,Huntington Beach and the J.O.S.after the 1953 season and that the treatment plant and other trunk lines could then be given more study without holding up construction of the ocean outfall.” ~hereupon,the Boards of Directors took the following action: Moved by Director Willis H,Warner,seconded by Director C.FL Miller and duly carried by the Boards of Directors of County Sanitation Distr ict~Nos.1,2,3,5,6,7 and 11: That the minutes of the joint meeting of the Boards on November 19,1952 be corrected as requested by Director Launer,and approved as.corrected, Amendment of Director Langenbeck requested Motion re a clarification of the motion ~iio1utions and made by Director Warden,seconded business matters by Director Hai’oer and carried by the Boards at the meeting on November 19,1952,relative to processing all resolutions and other important business matters throuph the Chief Engineer and General Manager and the attorney before presentation to the Directors,stating this appeared to be a restriction upon the Directors which might preclude discussion of the Districts’business or taking up of new matters at a meeting of the Boards. After a general discussion,the Boards of Directors took the following action: Moved by Director Roy Seabridge,seconded by Director Vernon E.Langenbeck and unanimously carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: —2 That the motion passed on November 19,1952, reading: uThat all resolutions and all important business matters of the joint Boards of Directors be presented to the Chief Engineer and General Manager and the Districts’attorney before presentation to the Boards.” be and the same is hereby amended by striking out the words “and all important business matters.” ____________________ The Boards of Directors took the following action: Moved by Director Willis H.Warner, seconded by Director Vernon E.LangenbeCk and duly carried by the’~oard~of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11~ That the Joint Administrative ~Jarrant Register be approved for signature and payment of; Warrant Demand No,In Favor Of Amount JA-239 240 The Pacific Telephone &Telegraph Orange County Blueprint Shop Co.~4.6O 21,74 241 Stein’s Stationery Store 91.61 242 South Main Stationers 14.53 243 Hawley’s 5.33 244 245 246 Bales Office Equipment Co. Santa Ana Register City of Santa Ana 26.39 1~60 212.00 247 Ace Rents 5~4O 24~Dennis Printers &Stationers 23.9~ 249 Louis L.Lane,Jr,4.5~ 250 251 Kenneth L Perry Wa Md I~omerenke .11.70 3.50 252 F.R.Harwood,Postmaster 30.00 253 Ora Mae ~erritt 10.05 Approval P’und “A1’ of Revoivin~ Warrant Register _____ The Board of Directors took the follQwing action: Moved by Director Willis H. Warner,seconded by Director Vernon E,Langenbeck and duly carried by the Boards of~Directors of County Sani tation Districts Nos.1,2,3,5,6,7 and 11: That the Revolving Fund “A”Warrant Register be approved for signature and payment of: Warrant Demand No,In Favor Of _____ The Boards of Directors took the following action: Moved by Director Vernon E, Langenbeck,seconded by Director Joseph ~ebber and unanimously carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: 2 ~9 Aptroval of Joint Administrative Warrant Re~1~~ A-17 Orange County Blueprint Shop Acceptin~Report an& authorizing ~páy.rnent t~Holmes &Narver,I.ac~ Amount ~4.35 -3— That the report of Holmes &Narver,Inc.,dated November 19,1952,be accepted’and that their bill dated November 30,1952 for ~l,592.20 be accepted as the basis of’payment and this amourt be paid to them through the Suspense Fund from the Constn~ction Funds of County Sanitation Districts Nos.1,2,3,6,7 and 11 in the following percentages: District No,1 16.75% 2 32.23%. “3 24.L~.4% ~,6 U 7 i6.o~% 11 2.32% 100.00% Mr.Nelson read his report to the Directors,stating that he hadfound the plans and specifications to be clear and concise and the design in accordance with good engineering practice;that he recommer~ded the Boards’ acceptance of the plans and the publication of notice calling for bids to be received not later than January 14, 1953. Report of the Design Messrs.’Harrison,Woolley and Engineers Carollo,representinr~the firms of Harrison &Woolley,and Headman, Ferguson &Carollo,explained the new design of the land section of the ocean outfall sewer which included 7~ reinforced concrete pipe from the marine section inland for approximately 700 feet and 601~reinforced concrete pipe for the remaining 1355 feet at an estimated constr uction cost of ~223,935;and an alternate proposal using 7~reinforced concrete pipe instead of 6OIY on the 1355 foot section,at a total estimated constr uction cost (using the 7~”alternate)of ~23i,1~5. Mr.Harrison reported that their revised design pro vides a considerable saving by raising the level and placing 1300 feet of pipe on trestle;but since the entire line will be subject to infi1terat~.on from tidal waters at low flow or will be subject to internal pressures at higher flow,relative water tight joints are required and two alternate types of pipe joints are included in the proposal,being (1)the bell and spigot tubular rubber,gaSketgrout_filled joint and (2)the bell and spigot solid rubber gasket joint. Mr.Carollo led a discussion upon conditions con tributing to sulfides generated by sewage,the cost’and effectiveness of various methods of pipe protection, and the amount of protection given the pipe against sulfuric acid where chlorination is used lorodor control. ~.1 ?1 Repore of the Chief Engineer and General Manager upon the plans and_specifications, revised;for the Land Section,Ocean Outfall Sewer The Chairman called upon Mr. Lee M.Nelson for a report and recommendation upon the revised plans and specifications for the land section of the ocean outfall sewer,as submitted by the design engineers. r~4 Adoption of Final - The Board of Directors adopted Plans ~rid Specifi Resolution No.239,adopting cations for the — plans and specifications for the Land Section,Ocean Land Section,Ocean Outfall Sewer, GutfallancLauriz-and instructing the Secretary of ing notice calling the Board of Directors to publi~h far bids notice calling for construction of this sewer.Certified copy of this resolution is attached hereto and made a part of these minutes~ Report of the Director Warner,Chairman of the Finance Committee Finance Committee reported that considerable time and effort had been spent in reviewing the many problems confronting the Districts by the deficit of some $400,000 in the bond funds for completion of the project under the original plan;realizing the desire of all Directors that maximum facilities be built with the money available and within the shortest period ~f time,the Committee believes the plan presented and approved in prinQipal the best method of procedure;also,that in analyzing the accounts,they found items charged against the bond funds for expendi tures other than construction costs,and as there will be future charges of this nature,recommend that a con tingency be set up for such payments.Chairman Warner presented for consideration a time schedule for com pletion of each unit of the work and stated that the Finance Qor~imittee unanimously recommend that the Boards instruct the design engineers to prepare preliminary plans covering the trunks and treatment plant facilities based upon the plan devised by the Committee with an equitable distribution of the costs and capacities in the mothfication and that they prepare a chart with the plans showing the respective interests in the final participation so that it can clearly be understood what the program involves. There followed a discussion upon clarification of future costs of construction of the Ellis Avenue line and maintenance costs unc~r the proposed modified plan~ Director McBride asked Director 1/arner,for the record, if the responsibility of’Districts Nos.1,7 and 11 would cease for the cost of operation and maintenance and any future additional construction costs of the reversed Ellis Avenue line after that line had once been completed with bond funds.Director Warner stated that it was his under standing that the responsibility of Districts Nos.1,7 and 11 would cease at the time the line was completed. Director Haiber stated that under the proposed modified plan,some of the Districts would o~m.capacity rights in a line which they would not use and asked that if a line should fail and have to be reconstructed wo’11d the Districts owning the capacity rights but not using them have to pay for rebuildingthe line.Mr.Nisson, legal counsel for the Districts,stated that in the absence of an agreement these Districts would not be responsible. —5— 212 Ordering the pre Director Warden requested paràtion of a consideration be given to pricing re7o modifying the bond plan by reduction of size of the lines and capacity in the treatment plant,stating that plans and spcifications for the treatment plant being 60%complete,if facilities could be built with funds available by such modification,considerable time and expense might be saved.The desi~i engineers were requested to submit a proposal o~estimated costs based upon Director Warden’s su~gestion.A verbal proposal to be confiniied in writing,was made by the desigu engineers that for a fee of ~5,0OO.OO,Harrison &Woolley,and Headman,Ferguson &Carollo,would prepare a prici,ng renort covering estimates o~’the costs of: 1.Treatment Plant ~2 at site near present Booster Station based upon the preliminary plans previously submitted and as ordered modified by the Boards of Directors upon the recommendation of the Chief Engineer and General Mana~er and for which final plans are now 60%complete. 2.Treatment Plant #2 at same site as above, but reduced in ~pa~ity from the ~mgd, as estimated in (1)above,to a capacity of 24..29 ingd,except that the pump pit will be predicated upon ~mgd as agreed to be necessary by Mr.McBride. 30 Treatment Plant #2 at same site as above,but reduced in capacity from ~mgd to such lesser capacit7 ascanbe built for approximately ~9OO~OOO,which is the available money left for treatment plant purposes. and: Estimate the sizes of pipe that can be built for the money now available for each of the following lines: Ellis Avenue Bushard Street Treatment Plant Trunk J00,3.Connecting Trunk The Boards of Directors took the following action: Moved by Director Vernon f~,Langenbeck,seconded by Director C1 R.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos.l~2,3,5, 6,7 and 11: That the verbal proposal made by Harrison &Woolley, and Heaeman,Ferguson &Carollo be accepted and that they be instructed to prepare and submit a pricing report on or before January 14.,1952 on estimated construction costs as outlined in their verbal proposal;and that the fee of ~5,OOO for the preparation of th~pricing report be paid to Harrison &Woolley,and Headman,Ferguson &Carollo within ten days after submission of this report through the Suspense Fund from the Construction Funds of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 in the following percentages: —6— 1 29~12% 2 2l.6~% 3 17.20% 5 ~.77% 6 10.04% 7 p.12% 11 5.07% 100.00% __________________ The Boards of Directors took the ____________________ following action: Moved by Director Vernon E~ Larigenbeck,seconded by Director Vincent L.Humestori and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5~6,7 and 11: That further engineering design of final plans and specifications on the Treatment Plant be ordered stopped and payment for work done to date in the ~rnount of 60%of the fee of Harrison &Woolley,and Headman, Ferguson &Carollo (per Paragraph XI,sub-paragraph 3 of their contract dated February 1,1952)he paid in accordance with the terms of their bill for ~13,f~24~.00, dated December 16,1952,and that this bill be accepted as the basis of payrn~nt for services rendered the Districts in the percentages set forth therein; said payment to be made from the Construction Funds of County Sanitation Districts Nos.1,2,3,5,6,7 arid 11 through the Suspense Fund, Report of the Mr.Nelson read his report to Chief Enginéer the Directors.Following the and General Mana~e~reading of this report,the Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Vincent L.Humestori and,duly carried: That the report of the Chief Engineer and Gene.r~1 Manager be received arid ordered filed. Approval to be secured from Healy Tibbitts Construction Company change of supervision inspection re: bf ~ The Boards of Directors took the following action: _____________ Moved by Director Frank J. ____________ Schweitzer,Jr.,seconded by Director Robert H.Boney and duly carried by the Boards of~Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Manager be authorized and instructed to take such action as necessary to secure the approval of Hea~y Tihbitts Construction Company for the change of engineering supervision and inspection on the marine section of the ocean outfall sewer from the Districts’Chief Engineer and General Manager to Harrison &Woolley, and Headman,Ferguson &Carollo. Aj~rova1 of bills and authorizjng.payment toHarr~son&Woo1~ and Headman,~‘ergüson &roIlo ~i 3 No. I, It ‘I II I, District I? I, ‘I I, It I? Stop Work Order — on Final Plans for the Treatment Plant Chandler and duly carried: The Boards of Directors of €ounty~ Sanitation Districts Nos.1,2,5,6 and 7 took the following e~ctioñ; Moved by Director Willis H,Warner, seconded by Director Courtney R~ ~.7.!. ‘~f I ~~4 That final plans and sç~eifications for the Newport Beach Trunk ?BI?,Unit I,and J.O.S.Connection Trunk submitted on October 22~1952 by the design engineers,Harrison &Woolley,and Headman, Ferguson &Qarollo,be~and they are hereby approved; and that payment of ~l,347.O6,second installment of their fee for services rendered in the prepar— ation of these final plans and specifications, be made to the design engineers and that their estimated construction costs and bill for this amount dated December 16,1952 be accepted as the basis of payment in accordance with Paragraph XI,sub-paragraph 3 of their contract dated february 1,1952;said payment to be made from the construction funds of County Sanitation Districts Nos.1,2,5,6 and 7 in the percentages set forth in the bill from Harrison &Woolley,and Headn~an,Ferguson &Carollo. The Boards of Directors of County Sanitation Districts Nos. 1,2,6 and 7 took the fo11o~dng action: Moved by Director Willis H.1’Jarner,seconded by Director Robert H.Boney and duly caned by the Boards of Directors of County Sanitation Districts Nos, 1,2~6 and 7: That final plans arid specifications for the ~l11s Avenue Trunk Sewer,submitted on September 24,1952, by the design engineers,Harrison &Woolley,and Headman,Ferguson &Carollo,be and they are hereby approved;and that payment of $3,594.36,second installment of their fee for services rendered in the preparation of these final plans and specifications he made to the design engineers and that their estimated construction costs and bill for this amount dated Deca-nber 16,1952 be accepted as the basis of payment in accordance with Para~raph~XI,sub-paragraph 3’of their contract d’~ted February 1,1952;said payment to be made from the Construction Funds of County Sanitation Districts Nos.1,2,6 and 7 in the percentages set forth in the bill f~m Harrison &Woolley,and Headman,Ferguson &Carollo. The Boards of Directors of County Sanitation Districts Nos. 1,2,3,6,7 and 11 took the following action: Moved by Director Willis H.Warner,seconded by Director Roy Seabridge and duly carried by the ]3oards~ of Directors of County Sanitation Districts Nos.1,2, 3,6,7 and 11; That the final plans and specifications for the Bushard Street and Treatment Plant Trunk Sewers,stib mitted on October 22,1952 by the design engineers; Harrison &Woolley and Headman~Ferguson &Carollo, be ~nd they are hereby approved;and that payment of ~2O,5E~5.4O,second installment of their ~ee for services rendered in the preparation o~these final plans and specifications,be made to the desjgn engineers and that their estimated c~n~truction Costs and bill for this amount dated December 16,1952,be accepted as the basis ol’payment in accordance with Paragraph XI, sub—paragraph 3 of their contract dated February 1,1952; said payment to be made from the Construction Funds of the County Sanitation Districts Nos.1,2,3,7 and 11 in the percentages set forth in the bill from Harrison &Woolley,and Headman,Ferguson &Carollo. Reconstitution of Director McBride left the meeting the Board of at 10:25 p.m.,and Mayor Chandler Directors assumed office as the City of -- Santa Ana’s representative on the Board of Directors of County Sanitation District No.7. Moved by Director Courtney R.Chandler,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County 3~nitati~n Districts Nos.1,2,3,5, 6,7 and 11: That the Suspense Fund Warrant Register be approved for si~nature and payment of: Warrant Demond No S-29 S-30 5-31 S -32 Warrant Demand No S-33 S-3i~ S-3 5 Moved by Director Courtney FL Chandler,seconded by Direotor Vincent L.Humeston and duly carried: That District No.7 Operating Fund Warrant Register be approved for sir~nature and payment of: Warrant Demand No _______________ 7-15 7-16 7-17 Suspense_Fufld ~arr ant Rezister The Board of Directors took the following action: In Favor Of The City of Orange Raymond M.}lertel Roland E.Lockwood Holmes &Narver,Inc. In Favor Of Harrison &Woolley,and Headman, Ferguson &Carollo Harrison &Woolley,and Headman, Ferguson &Carollo~ Harrison &Woolley,and Headman, Ferguson &Carollo Amount ~150.00 31 •20 52.70 1,592.20 ~l~E~26.lO Amount 4~1,47O.L~ 25,526.E~2 13 ,~24.O0 ~)L4.O~2I,3O Operating Fund Warrant Register The Board of Directors took the following action: In Favor Of Vincent L.Humeston J.L.McBride Willis H.Warner Amount 54.20 25.45 7.~2 -9- I-/ J Ad.iournment The Boards of Directors took the following action: Moved by Director Robert H.Boney,seconded by Director ~i1liam H.Hirstein and duly carried by the Boards~of’ Directors of County Sanitation Districts Nos.1,2,3,5,6, and 7: Thrtt the meeting of these Boards be adjourned. ~A1hereupon,the Chairrn~n declared the meeting of these Bo.rds so adjourned at 10:50 p.m. ~rman,Boai~~rectors~. County S.~nitation District No.7 Orange County,C~lffor~ia ATT~T: Secretary,Board of Directors County Sanitation District No.7 Orange County,California —10-- RESOLUTION NC.239-7 RESCLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANIT~TION DISTRICT NO,7 CF ORANGE COUNTY CALI?O~A,APPROVING AND ADOPTING PLANS AN SPECIFICATIONS FCR THE OCEAN OUTFALL SE~IER (LAND SECTION)AND AUTHORIZING I’~ODIFICATION OF THE ORIGINAL ENGINEER’S REPORT CONTAINED THERE IN AND ORD~RING SAl])PLANS AND SPECIFICATIONS FILED flI THE OFFICE OF THE SECRETARY AND DIR ECTING THE SECRETARY TO ADVERTISE FOR BIDS FOR THE CO1~STRUCTION THEREOF. The Bo~ird of Directors of County San tation District No.7 does resolve as follows: W’H~EAS,the Design Engineers Harrison &Woolley,and Headman, Ferguson &Caroilo have presented final detailed plans and sped fi~ations dated December 1952 for the construction of the Ooean Outfall Sewer (Land Section);and ~}{EI~EAS,said plans and specifications have been approved and recommended by the General Manager;and ~WHEREAS,said plans and specifications contain certain changes in alignment,size of pipe and grade of said pipe for that portion of the work included in the Engineer’s Report,dated De’ember 22,19L~and WHEREAS,such changes and modifications are necessary and the public interest requires said modifications and changes since the original report was filed; NO~T,TH~U~’ORL~,BE IT R~OLVED: 1.That the Board of Directors of County Sanitation District No.7 of O~~nge County,California hereby finds and declares that the public interest requires the changes of the general plans for the work of the District by changing the alignmcnt,size ~ of pipe and grade of said pipe for the Ocean Outfall Sewer (Land Section)from Engineer’s Station 0 —03 to Engineer’s Station 20 ,L 55 all within the County of Orange as shown on detailed plans for such submitted and recommended this day.Any previous modi— fic~tions not consistent herewith are hereby resconded. 2.That said detailed plans prepared by Harrison &W~olley, and Headman,Ferguson &Carollo dated December 1952 for the construction of the Ocean Outfall Sewer (Land Section)be and the same are hereby adopted and ordered filed in the office of the Secretary of the District~. 3,That the Secretary of the Board of Directors of County ‘ Sanitation District No.1 is hereby authorized and instructed to advertise for bids to be received until ~:OO p.m.,January 14.,1953,for the construction of the Ocean Outfall Sewer (Land Section)as above described and shown on said plans and speci.fi cations heretofore approved and filed with the Secretary of the Board of Directors on Decanber 12,1952. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.7 of Orange County,California,held on the 17th day of December,1952. ~ Secretary,Board of Directors County Sanitation District No.7 Orange County,California STATE OF CALIFOI?~IA) ~SB COUNTY OF ORANGE ) I,OR~I~1AE I:ERRITT,Secretary of the Board of Directors of County Sanit~t ion District No.7 of Or~’nge County,California, do hereby certify th~t the above and foregoing resolution was passed and adopted by said Board at a regular adjourned meeting thereof held on the 17th day of December,1952,by the following roll call vote: AYES:Directors willis H.darner,J.L.McBride and Vincent L.HuLleston None ~SENT~None ~IN WITNESS ~JHEREOF I have hereunto set my hand and affixed the seal of County Sanitation District No.7 of Orange County, California this 17th day of December,1952. Sec~etary,Board of Direct~rs~ County Sanitation District No~7 Orange County,California —2—