Loading...
HomeMy WebLinkAboutDistrict 05 Minutes 1952-12-17209 MINUTES OF REGULAR MEETING,ADJOURNED S~SI0N BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.5 ORANGE COUNTY,CALIFORNIA December 17,1952 at g:OO p.ma Room 239,1104 West Eighth Street Santa Ana,California The Boards of Directors met in adjourned session at the hour of ~:0O p.m.,December 17,1952 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Finch called the joint meeting of the Districts.’ Boards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present;Braden Finch (Chairman) Norman H.Ililler Willis H.Warner Directors absent:None Others present:Lee’M.Nelson,C.Arthur N~s-son, Jr.,Walter Chaffee~Harry Ashton, John A.~Carollo,K.J.Harrison~ J.A.Woolley,Nat H..Neff, E•0.Meador,Carl J,Thornton, Walter Ramsey,Kenneth Perry, Raymond M.Hertel,Mrs~Elizabeth Barber,Mrs.Josephine Campbell and Ora Mae Merritt,Secretary Correspondence The Secretary reada letter from Harrison &Woolley,and Headman, Ferguson &Carollo,transmitting 10 copies of the final plans and,specifications for the Land Section of the Ocean Outfall Sewer,as revi~ed,pursuant to instructions of the Boards on November I9~,1952.The Secretary reported that a copy of these plans and specifications had been delivered to the Chairman of each of the Boards., The Boards of Directo~s toGk the following action~ Moved by Director Courtney R..Chandler,aeconded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts Nos.1~2,3,5, 6,7 and 11: That the revised final plans and specifications for the Land Section of the Ocean Outfall Sewer and the letter of transmittal dated December 12,1952 be received arid ordered filed. 210 The Secretary reported that a letter dated December 16,1952 from Harrison &Woolley,and Headman,Ferguson &Carollo,would be included in the report of the Chief Engineer and General Manager. Approval of Director Launer requested Minutes that the minutes of the meeting held on November 19,1952,lines 12,13 and 14,paragraph entitled “Authorizing Preparation of a Modified Plan for Ocean Outfall Sewer,Land Section”which read: “and during the thirty day period required for redesign,the treatment plant and trunk lines could then be given more study without holding up construction of the ocean outfall.~ be corrected to read: “and allow the use of this section for Newport Beach,Huntin~torj Beach and the J,O.S.after the 1953 season and that the treatment plant and,other trunk lines could then be giv~more study without holding up constructi~on of • the ocean outfall.” ~hereupon,the Boards of Directors took the following action: Moved by Director Willis Fl.Warner,seconded by Director C~R.Miller and duly carried by the Boards of Directors of County Sanitation Distr icts Nos,1,2,3,5,6,7 and 11: That the minutes of the joint meeting of the Boards on Noveniber 19,1952 be corrected as requested by Director Launer,and approved as.corrected. Amendnient of Director Langenbeck requested M6tion re a clarification of the motion ~.esd1utions and made by Director Warden,seconded builness matters by Director Haiber and carried by the Boards at the meeting on November 19,1952,relative to processing all resolutions and other important business matters through the Chief Engineer and General Manager and the attorney .before presentation to the Directors,stating this appeared to be a restriction upon the Directors which might preclude discussion of the Districts’business or taking up of new matters at a meeting of the Boards, After a general discussion,the Boards of Directors took the following action: Moved by Director Roy Seabridge,seconded by Director Vernon E.Langenbeck and unanimously carried by the Boards o~Directors of County Sanitation Districts Nos.1,2,3,.5,6,7 and 11: -.2. That the motion passed on November 19,1952, reading: ~?That all resolutions and all important business matters of the joint Boards of Directors be presented to the Chief Engineer and General Manager and the Districts’attorney before presentation to the Boards.” be and the same is hereby amended by striking out the words “and all important business matters.” ____________________ The Boards of Directors took the _____________________ following action: Moved by Director Willis H.Warner, seconded by Director Vernon E.Langenbeck and duly carried by the’Boards of’Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of; Warrant Demand No JA-239 240 241 242 243 244 245 246 247 24E~ 249 250 251 252 253 Amount ~4..60 21.74. 91.61 14.53 5 .33 26.39 1 ~60 212,00 5.40 23.9~ 4.5~ 11.70 3.50 30.00 10.05 ~ ______ 211 Aptroval of Joint Administrative Warrant Register Approval of Revo1vin~ Fund “A”Warrant Rei~1ster V ________ In Favor Of ______ The Pacific Telephone &Telegraph Co. Orange County Blueprint Shop Stein’s Stationery Store South Main Stationers Hawley’s Bales Office Equipment Co. Santa Ana Register City of’Santa Ana Ace Rents Dennis Printers &Stationers ç~ouis L.Lane,Jr. Kenneth L,Perry W,M,Pomerenke F.R.Harwood,Postmaster Ora Mae Merritt ______ _____________________ The Board of’Directors took the ______________________ following action: Moved by Director Willis H. Warner,seconded by Director Vernon E~Langenbeck and duly carried by the Boards’of~Directors of County Sani tation Districts Nos,1,2,3,5,6,7 and 11: That the Revolving Fund “A”Warrant Register be approved for signature and payment of: Warrant Demand No,In Favor Of Amount A.-17 Orange County Blueprint Shop ~4.35 Accepting Report and — The Boards of Directors took the authorizing payment following action: to Holmes &Narve~’.I~ Moved by Director Vernon E. Langenbeck,seconded by Director Joseph Webber and unanimously carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: —3— 212 That the report of Holmes &Narver,Inca,dated November 19,1952,be accepted and that their bill dated November 30,1952 for ~l,592,20 be accepted as the basis of payment and this amount be paid to them through the Suspense Fund from the Construction Funds of County Sanitation Districts Nos0 1,2,3,6,7 and 11 in the following percentages: District No.1 16.75% 2 32.23%. U ~3 24..44.% “6 “7 16.O~% “U 2.32% 100.00% Report of the Chief The Chairman called upon Mr. ]and General Lee M.Nelson for a report and Mana~r u~5on the plans recommendation upon the revised and_specifications,plans and specifications for the revised;for the Land land section of the ocean outfall Section,Oáean~0utfal1 sewer,as submitted by the design Sewer engineers. Mr0 Nelson read his report to the Directors,stating that he had found the plans and specifications to be clear and concise and the design in accordrance with good engineering practice;that he recommended the Boardst acceptance of the plans and the publication of notice calling for bids to be received not later than January 14., 1953w Report of the Design Messrs.~Harrison,Woolley and Engineers Carollo,representin~the firms of Harrison &Woolley,and Headman, Ferguson &Carollo,explained the new design of the land section of the ocean outfall sewer which included 7~” reinforced concrete pipe from the marine section inland for approximately 700 feet and 60”reinforced concrete pipe for the remaining 1355 feet at an estimated constr~ uction cost of ~p223,935;and an alternate proposal using 7~”reinforced concrete pipe instead of 60” on the 1355 foot section,at a total estimated constr uction cost (using the 7~”alternate)of $231,1~5. Mr,Harrison reported that their revised design pro viaes a considerable saving by raising the level and placing 1300 feet of pipe on trestle;but since the entire line will be subject to infiiterati.on from tidal waters at low flow or will be subject to internal pressures at higher flow,relative water tight joints are required and two a~.ternate types of pipe joints are included in the proposal,being (1)the bell and spLgot tubular rubber~gaSket grout~filled joint and (2)the bell and spigot solid rubber gasket joint. Mr.Carollo led a djscussion upon conditions con tributing to sulfides generated by sewage,the cost and effectiveness of various methods of pipe protection, and the amount of protection given the pipe against sulfuric acid where chlorination is used ~0rodor control. -4.- Adoption of Final The Board of Directors adopted Plans and Specifi Resolution No.239,adopting cations for the — plans and specifications for the Land Sédtion,Ocean Land Section,Ocean Outfall Sewer, Outfall arid auriz and instructing the Secretary of iñ~notice calling the Board of Directors to publish for bids notice calling for construction of this sew?r.Certified copy of this resolution is attached hereto and made a part of these minutes~ Report of the Director Warner,Chairman of the Finance Committee Finance Committee reported that considerable time and effort had been spent in reviewing the many problems confronting the Districts by the deficit of some $4.OO,000 in the bond funds for completion of the project under the original plan;realizing the desire of all Directors that maximum facilities be built with the money available and within the shortest period of time,the Committee believes the plan presented and approved in principal the best method of procedure;also,that in analyzing the accounts,they found items charged against the bqnd funds for expendi tures other than construction costs,and as there wiU be future charges of this nature,recommend that a con tingency be set up for such payments.Chairman Warner presented for consideration a time schedule for corn— pletion of each unit of the work and stated that the Finance Committee unanimously recommend that the Boards instruct the design engineers to prepare preliminary plans covering the trunks and treatment plant facilities based upon the plan devised by the Committee with an equitable distribution of the costs and capacities in the modification and that they prepare a chart with the plans showing the respective interests in the final participation so that it can clearly be understood what the program involves. There followed a discussion upon clarification of future costs of construct:Lon of the J~llis Avenue line and maintenance costs undor the proposed modified plan~ Director McBride asked Director warner,for the record, if the responsibLlity of Districts Nos.l~7 and 11 would cease for the cost of operation and maintenance and any future additional construction costs of the reversed Ellis Avenue line after that line had once been completed with bond funds.Director Warner stated that 4.t was his under standing that the responsibility of Districts Nos0 1,7 and 11 would cease at the time the line was completed. Director }{aiber stated that under the proposed modified plan,some of the Districts would own capacity rights in a line which they would not use and asked that if a line should fail and have to be reconstructed wouid the Districts owning the capacity rights but not using them have to pay for rebuilding’the line.Mr.Nisson, legal counsel for the Districts,stated that in the absence of an agreement these Districts would not be responsible. —5— 21~ Ordering the pre Director Warden requested paration of a consideration be given to pricing rerort modifying the bond plan by reduction of size of the lines and capacity in the treatment plant,stating that plans and spcifications for the treatment plant being 60%complete,if facilities could be built with funds available by such modification,considerable time and expense might be saved.The desi~engineers were requested to submit a proposal of estimated costs based upon Director Warden’s su~gestion.A verbal proposal to be confirmed in writin~~was made by the desi~engineers that for a fee of .~5,000.00,Harrison &Woolley,and Headman,Ferguson &Carollo,would prepare a prici~ng reDort covering estimates of the costs of: 1.Treatment Plant ~2 at site near present Booster Station based upon the preliminary plans previously submitted and as ordered modified by the Boards of Directors upon the recommendation of the Chief Engineer and General Mana~er and for which final plans are now 60%complete. 2.Treatment Plant #~at same site as above, but reduced in ~tepat~ity from the ~mgd, as estimated in (1)above,to a capacity of 24.29 mgd,except that the pump pit will be predicated upon 2EL~mgd as agreed to be necessary by Mr.McBride. 3~Treatment Plant #2 at same site as above,but reduced in capacity from 2E~mgd to such lesser capacit~as~canbe built for approximately ~~p9O0,O00,which is the available money left for treatment plant purposes. and: Estimate the sizes of pipe that can be built for the money now available for each of the following lines: Ellis Avenue Bushard Street Treatment aant Trunk J.O~S.Connecting Trunk The Boards of Directors took the follc)~iflg action: Moved by Director Vernon E.Langenbeck,seconded by Director C.R.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos,1,2,3,5, 6,7 and 11; That the verbal proposal made by Harrison &Woolley, and Heaeman,Ferguson &Carollo be accepted and that they be instructed to prepare and submit a pricing report on or before January 14,1952 on estimated construction costs as outlined in their verbal proposal;and that the fee of ~5,0O0 for the preparation of the pricing report be paid to Harrison &Woolley,and Headman,Ferguson &Carollo within ten days after submission of this report through the Suspense Fund fxDrn the Construction Funds of County Sanitation Districts No~,1,2,3,5,6,7 and 11 in the following percentages: —6- District No.1 I?“2 U U 3 U 1?5 ?,6 U 1?7 U I?11 29,12% 21.6 ~% 17.20% 10.04% 5.07% 100,00% The Boards of Directors took the following action: Moved by Director Vernon E. Larigenbeck,seconded by Director Vincent L.Humestori and duly carried by roll call vote of the Boards of’Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That further engineering design of final plans and specifications on the Treatment Plant be ordered stopped and payment for work done to date in the ~rnount of’60%of the fee of Harrison &Woolley,and Headman, Ferguson &Carollo (per Paragraph XI,sub-paragraph 3 of their contract dated February 1,1952)he paid in accordance with the terms of their bill for ~13,~24~00, dated December 16,1952,and that this bill be accepted as the basis of paym~nt for services rendered the Districts in the percentages set forth therein; said payment to be made from the Constructien Funds of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 through the Suspense Fund. ____________________ Mr.Nelson read his report to ____________________ the Directors.Following the _________________ reading of this report,the Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Vincent L.Humeston and duly carried: That the report of the Chief Engineer and General Manager be received arid ordered filed. ApprQval to be secured — from Healy Tibbitts Construction Company re; change of~supervision of inspection _______________ duly carried by the Sanitation Distrjcts That the Chief Engineer and General Manager be authorized and instructed to take such action as necessary to secure the approval of Healy Tjbbitts Construction Company for the change of engineering supervision and inspection on the marine section of the ocean outfall sewer from the Districts’Chief Engineer and General Manager to Harrison &Woolley, and Headman,Ferguson &Carollo, A~ova1 of bills and authorizing payrnent toHprrison~&Woo1~ and Headman,Ferguson &Carollo ____ Stop Work Order on Final Plans for the Treatment~P lant Report of the Chief Engineer and General Manager The Boards of Directors took the following action: Moved by Director Frank J0 Schweitzer,Jr.,seconded by Director T~ob~rt H..Boney and BoardsofDirectors of County Nos.1,2,3,5,6,7 and 11: The Boards of Directors of County’ Sanitation Districts Nos.1,2,5,6 and 7 took the following action: Moved by Director Willis H~Warner, seconded by Director Courtney R. Chandler and duly carried: 218 That final plans and specifications for the Newport Beach Trunk B~’,Unit I,and J.O.S.Connection Trunk subri~ittedon October 22,l952~by the design engineers~Harrison &Woolley,and Headman,Fer~i~on &Carollo,be and they are hereby approved;and that payment of ~l~347.O6,second installment Of their fee for services rendered in the preparation of these final plans and specifioati~ns,be made to the design engineers and that their estimated constr uctio~i costs and bill for this a~oun.t dated Dcc er±e~’16,1952 be accepted,as the basis of payment in ac~ordance with Paragraph XI,sub-paragraph 3 0±thoir contract dated Februa:y 1,1952;said pay merit to he made from the constructionfunds~of County Sanitation Districts Nos.1,2,5,6,7 and 11 in the percentages set forth in the bill from Harrison &Woolley,and Headman,Ferguson &Caroilo. The Boards of Directors of County Sanitation Districts Nos,5 and 6 took the following action: Moved by Director Willis H.Warner,seconded by Director Norman H.I’iiller and duly carried: That final plans and specifications for the Newport Bo~!i1evard Trunk iBu,Units II and III,submitted on October 22,1952 by the design engineers,Harrison & Woolley and Headman,Ferguson &Carollo,~be and~they are hereby approved;and that payment of ?1,47O.4~,second installment of their fee for services rendered in the preparation of these final plans and specifications,be made to the design engineers and that their estimated construction costs and bill for this amount dated December 16,1952 be accepted as the basis of payment in accordance with Paragraph~XI,sub-paragraph 3 of their contract dated February 1,1952;said payment to be made from the Construction Funds of County Sanitation Districts Nos,5 and 6 in the percentages~set forth in the bill from Harrison &Woolley,and Headman,Fe:cguson &Carollo. Suspense Fund - The Boards of Directors took the Warrant Register following action: Moved by Director Courtney R.Chandler,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11: That the Suspense Fund Warrant Registers be approved for signature and payment of: Warrant Demand No.In Favor Of Amount S-29 The City of Orange 3 150.00 5-30 Raymond M,Hertel 31.20 S-3l Roland E.Lockwood 52~70 S—32 Holmes &Narver,Inc.~592.2O ~i —E’— 217 Warrant Demand No.In Fayor ~ ______ Harrison &Woolley,and Headman, Fer~uson &Carollo Harrison &Woolley,and Headman, Fer~uson &C~ro11o Harrison &Woolley,and Headman, Ferc~uson &Carollo _______ Corresçondence The Secretr’ry read ~letter from the General Petroleum Corpor~tion,d~ted December 2,1.952,requesting permission to cornect into District I\1,.5 Sewer line. The board of Directors took the follo~’in~action: Moved by Director t~orman H.Miller,seconded by Director ~raden Finch and duly carried: That the letter received ~rom the General Petroleum Corporation be referred to the J,C.S,for action. _________________ The Board of Direr’tors of County ____________ Sanit~tion District No.5 took the followin~ction: Moved by Director Norman H.Miller,seconded by Director Braden Finch and duly carried: That District No.5 Operating Fund Warrant Register be approved for signature and payment of: __________________ Amount ~i26.O~ Moved by Director Robert H.Boney,seconded by Director William H.Hirstein and duly carried: That the meeting of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6 and 7 be adjo”rned. Whereupon,the Chairman declared the meeting of these Boards so adjourned at 10:50 p.m. ~ _ Chairman,Board of Directors County Sanitation District No.5 ATTEST:0ranc~e County,California ~7) -..~7Y~v!~.‘ ~cretary,Board~f i~irectors County Sanitation District,N:.5 Or~nge County,California S -33 S-33 5-34 Amount ~l,47O.4~ 25,526.E~2 13~F~24.0O Oper~tin~Fund Warrant Register Warrant Demand No.In F~or Of 5-26 Braden Finc~i 56.60 5-27 Norman H.Millor 20~00 5—2~Wi]is I-i.Warner 7.~2 5-29 H’...’ry ~shton 41.66 Adjournment The Boards of Directors took the following action: -9- 218 R1~OLUTI0N ~239-5 R~OLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO~5 OF OR~NGE COUNTY CALIFORNIA,APPROVING AND ADOPTING PLANS AN SPECIFICATIONS FOR THE OC EAN OUTF ALL S EWER (LAND SECTION)AND AUTHORIZING 1~ODIFICATION OF THE ORIGINAL ENGIN~ER’S REPORT CONTAINED THERE IN AND ORD~RING SAID PLANS AND SPECIFICATIONS FILED IN THE OFFICE OF THE SECRETARY AND DIR ECTING THE SECRETARY TO ADVERTISE FOR BIDS FOR TH~CONSTRUCTION THEREOF. The Board of Directors of County San tat ion District No.5 does resolve as follows: WHEREAS,the Design Engineers Harrison &Woolley,and Headman, Ferguson &Caroilo have presented final detailed plans and speci fications dated December 1952 for the constriction of the Ocean Outfall Sewer (Land Section);and WHEREAS,said plans and specifications have been appi~ved and recommended by the General Manager;and WHEREAS,said plans and specifications contain certain changes in alignment,size of pipe and grade of said pipe for that portion of the work included in the &iginc~er’s Report,dated De~ember 22,l94~and WHEREAS,such changes and modifications are necessary and the public interest requires said modifications and changes since the original report was filed; NOW,TH~ORE,BE IT R~OLVED: 1.That the Board of Directors of County Sanitation District No.5,of Orange County,California hereby finds and declares that the public interest requires the change~of the general plans for the work of the District by changing the alignment,sine pf pipe and grade of said pipe for the Ocean Outfall Sewer (Land Section)from Engineer’s Station 0 -03 to Engineer’s Station 20 ~55 all within the County of O~ànge as shown on detailed plans for such submitted and recommended this day.Any previous modi fications not consistent herewith are hereby resconded. 2.That said detailed plans prepared by Harrison &Woolley, and Headnian,Ferguson &Carollo dated December 1952 for the construction of the Ocean Outfall Sewer (Land Section)be and -1- 219 the same are hereby adopted and ~rdered filed in the office of the Secretary of the’DIstrict~. 3,Thai.the Secre~ar~df the Board of Directors of County Sa~itatio~i District No.I is hereby authorized and instructed to advertise for bids to be received until ~:OO p.m.,January 14,1953,for the con$truction of the Ocean Outfall Sewer (Land Section)as above described and.shown on said plans and speelfi cations heretofore approved and filed with the Secretary of the Board of Directors on Dec~b~r 12,1952. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Ssnitation District No.5 of Orange County,California,held on the 17th day of December,1952. ~-~ Secretary,Bo~rd of Directors County Sonitation District No.5 Orange County,California STATE OF Cj:~LIFOr?l:IA) ss COUNTY OF ORANGE ) I,ORA iIAE I:ERRITT,Secretary of the Board of Directors of County Sanitation District No.5 of Orange County,California, do hereby certify th~tt the above and foregoing resolution was passed and adopted by said Board at a regular adjourned meeting thereof held on the 17th day of December,1952,by the following roll c~.1l vote: AYES:Directors Norman H.Miller,Willis H.~Jarner and Br~den Finch NOES;None A~SENT~None IN WITNESS UHEREOF I have hereunto set my hand and affixed the seal of County Sanitation District No.5 of Orange County, California this 17th day of December,1952. c1:~~~~ Secretary,Board of Direótors~ County Sanitation District No.5 Orange County,California .2—