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HomeMy WebLinkAboutDistrict 05 Minutes 1952-07-30MINUTES REGULAR MEETING,ADJOURNED SESSION BOARD,OF DIR~CTORS COUNTY SA1’~ITATI0N DISTRICT NO.5 ORANGE COUNTY~CALIFORNIA July 30,1952 at 7:30 p.m. Room 239,1101+West Eighth Street Santa Ana,California The Boar~d of Directors met in adjourned session,pur su;-rnt to adjournment of the meeting on July 23,1952,at the hour of 7:30 r~.m.,July 30,1952 in Room 239,1101+WestEighth Street,Santa Ana,California. Chairman Finch called the joint meeting of the Districts’ Boards to order at 7:30 p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Braden Finch (chairman) Andrew W.Smith Willis H.Warner Directors absent:None Others present:Raymond R1 Ribal C.Arthur Nisson~Jr. Nat H~Neff Francjs H.Bu1~t K.J.Harrison J.A.Woolley Carl j.Thornton John Coiwell Robert R.Helen Harry Ashton Ora Mae Merritt,Secretary Chairman Finch,presiding officer of the joint meetings of the Districts’Boards,turned the meeting over to the Chairman of District No.1 Board of Directors for the purpose of openix~g sealed bids for the construction of the Fairview Road Trunk Sewer in District No.1,at 7:05 p.m. The Chairman of the Board of District No.1 turned the meeting over to Chairman Finch,after the opening,reading and examining of sealed bids,at ~:CC p.m. ~epo~Cost Plus Chairman 1inch called upon Mr.Nisson Services Performed for a report upon the status of cost ~Harrison &Woolley plus statements received from Harrison &Woolley,et al. Mr.Nisson reported that the two nills referred to him -for clarification with the design engineers in the -1— 127 amounts of $~9.72 and $95~.31,had bei~resubmitted and as now presented list overhead as the amouri~°~tributab1e to the job r~ather than ~fixed per dent age for over1~o.d. and that the resubmitted bil~,t~kiave been reviewed with the County Auditor who has advised ~if it .is the desire of the Boards to pay these bills~~will be allowed for payment upon proper authorization. At the request of the Chairman the Secretary rea~1 bill under date of May.2~1952 fO±’~9.72 and bill under date of May 7,1952 fot’~p95~.3l and the computations thereon,as submitted by Harrison &~i’Joolley and Headman, Fergu~on &Carollo. Mr.Nisson read a recommended motion for the payment of these two bills. Authorizing Payment The Boards of Directors took the of bills for cost following action: plus services to Harrison &Woolley Moved by Director Boney~seconded et ~1 by Director Warner and duly carried: That the motions passed by the Boards of Directors of County Sanitation Districts Nos.l~,2,3,5,6,7 and 11 at a joint meeting held on May 2~,1952 which approved payment of Harrison &Woolley and Headman,Ferguson &Carollo bills in the amounts of ~9.72 and 395~.31 and the method of computation of overhead for cost plus services submitted therewith,be and the same are hereby resc~.nded. The Boards of Directors of County Sanitation Districts I~os.1,2,3,5,6,7 and 11 took the following action: Moved by Director McBride,seconded by Director Warner and duly carried: That those statements submitted by Harrison &Woolley, and Headman,Ferguson &Carollo,dated May 2 1952,in the sum of ~9,72 and May 7,1952 in the sum of ~95~.31,be approved and that the amounts shown as actual costs includ ing the item “Overhead attributable to this jobtt be found, and they are hereby determined to be the ~‘actua1 costs” accruing to said engineers in the performance of the subject work under the provisions of Paragraph VIII of their contract with County Sanitation District No.1,dated February 1,1952,and that the Treasurer of theDistrict pay said amounts due as shown by said statements. ~ort of the Mr,Ribal read his report to the Chief Enginebr ~irectors.This report is on record and General in t~ie office of the Secretary. Manager Report of Harrison&Mr.Harrison read the report and Woolley,et al recommendations of the design engineers. The Boards of Directors took the following action: Moved by Director Launer,seconded by Seabridge and duly carried: ~2— 128 That the report of the design engineers ~thich was read by Mr.Harrison be received and ordered filed, Discussion on A general discussion was held by Canvass of Bids the Directors,attorneys,represent~ atives of the low bidder for con” struction of the Marine Section of the Ocean Outfall and the engineers,upon factors i4nich might have deterred bidding by other contractors.Means were discussed which might be employed to secure additional in1~ormation from contractors who had taken out plans but did not submit bids as well as possible negotiations with the low bidder for elimination of items or other legal procedure to reduce cost of construction of the Marine Section of the Ocean Outfall. It was generally concurred that the Chief Engineer and General Manager,representatives of the low bidder on the Marine Section of the Outfall,the attorneys for the Districts and the design engineers should meet for sri analysis of the low bid and study of legal methods which could be taken to lower the cost of construction of the Marine Section of the Outfall. Appointing a The Boards of Directors took the Finance ~Jorrjmittee following action: Moved by Director Warner,seconded by Director Chandler and duly carried by the Boards of Directors of County Senitation Districts Nos.1,2,3,5,6,7 and 11: That the Chairman be authorized to appoint a Committee of three as a Finance Committee to analyze the requirements of the joint projects of the Districts and to return a cost study to the Boards on allocations of funds which may be made to each unit of the ~jork, - Report of Harrison &Mr.Woolley read the report re— Woolley,et al,on quested from the design engineers Newport Beach Trunk on possibilities of replacing the Plans anciBpccifi L12v R.C.pipe with smaller V.C~ cations pipe on Unit 2,Newport Beach Trunk “Be,and their revised preliminary plan recommendations. The Boards of Directors of County Sanitation Districts Nos,~and 6 took the following action: Moved by Director Warner,seconded by Director Smith and duly carried: That the report of Harrison &Woolley,dated July 23, 1952,and read by Mr.lloolley,be received and ordered filed, Approval of preliminary The report presented by Harrison & plans ~modified at-id Woolley,and the recommendations au~rizi~g final plans contained therein were reviewed by for Mcwport Beach Trunk the Directors,the Chief Engineer “Sections l~&3 - and General Manager and Mr1 Bulot. Following the discussion,the Boards of Directors of County Sanitation Districts Nos.5 and 6 took the following action: Moved by Director ~arner,seconded by Director Smith and unanimously carried by roll call vote by Districts: —3— That the preliminary plans for Newport Beach Trunk “B”,Sections I,II and III with the changes recommended in the report of Harrison &Woolley,and Headman,Ferguson &Carollo,dated July 23,1952,be and the same are hereby approved;and the design engineers,Harrison &Woolley and Headman,Ferguson &Carollo are hereby directed to proceed with final plans in accordance with the terms of their contract and this motion. Report from the Director Edwards,Chairman of the Chairman of the Board of County Sanitation District Board of District No.~asked the Boards of Distr No.~jets Nos.5 and 6 if’consideration could be given in the design of the Newport Beach Trunk “B”to assist the South Laguna Sanitary District in disposal of sewage until such time as District No.~or the South Laguna Sanitary District have determined a means of providing for disposal of sewage from the South Laguna •area.It was concurred by the Boards of Districts Nos.5 and 6 that the action taken in authorizing final plans and specifications for the Newport Beach Trunk “B”, Units I,II and III,were flexible enough to assist the South Laguna Sanitary District or District No.~,if their requirements are known and request for capacity is made before the construction is started. Adjournment The Boards of Directors of County Sanitation Districts Nos.5 and 6 took the following action: Moved by Director Warner,seconded by Director Smith and duly carried: That the meeting of the Boards of Directors of County Sanitation Districts Nos.5 and 6 be adjourned to E~:00 p.m.,August 1,1952,in Room239 at 1104 West Eighth Street, Santa Ana,California. Whereupon,the Cha~.rman declared the meeting of these Boards so adjourned at 11:35 p.m. Chairman,Board of DirectGrs County Sanitation District No.5 ATTEST:Orange County,California ~ Secretary,Board of Directors County Sanitation District No.5 Orange County,California -4-.