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HomeMy WebLinkAboutDistrict 05 Minutes 1952-05-2880 MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.5 ORANGE COUNTY,CALIFORNIA May 2~,1952 at ~:OO p.m. Board of Supervisors’Room Court House Santa Ana,California The Chief Engineer and General Manager called the joint meeting of the Bourds to order at a:lO p.m. The roll was called arid the Secretary reported a quorum to be present for the District Board. The Secretary reported the absence of the Chai.rman of the joint meeting and the absence of Chairman Finch of the Board of County Sanitation District No.5. Directors present:Andrew W.Smith (Chairman pro tern) Willis H.Warner Directors absent:Braden Finch Others present:Raymond R.Ribal Nat H.Neff C.Arthur Nisson,Jr. John A.Carollo.. J.A.Woolley K.J.Harrison Carl J.Thornton It.N.Christidnsen Harry i~shton Raymond M.Hertel Walter Ramsey Ora Mae Merritt,Secretary Chairmen pro tern The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Boney and duly carried: That Director Courtney R.Chandler be appointed Chairman pro tern of the joint meeting of the Districts’Boards. Moved by Director Warner,duly seconded and carried that~ Director ~tndrew W.Smith be appointed Chairman pro tern of the Board of Directors of County S3nitation District No.5 ~prova1 of The Boards of Directors took tho following Minutes action: Moved by Director Warner,duly seconded and carried that the minutes of the meeting held on May 14, 1952 be approved as mailed out. Corraspondence and The Secretary read a letter from Harrison Bills from Harrison &Woolley and Headman,Ferguson &.Carollo, &W~o11ey,et al transmitting bill for services parformed and requesting approval of method of computing payment for work done under terms of their contract relative to cost plus services. The Boards of Directors took the following action: —1.- 81 Moved by Director Boney~seconded by Director Larigenbeck and duly carried: That the letter dated May 7,1952 from Harrison & Woolley and Headman,Ferguson &Carollo,be received and ordered filed;and that the method of computing charges for cost plus services outlix~ied therein be approved. The Secretary read a letter from Harrison &Woolley, Headman,Ferguson &Carollo,dated May 28,1952,trans-j mitting 10 copies each of the complete and final plans and specifications for the Ocean Outfall,both Land and Marine Sections,with cost estimates therein on the Marine Section -Proposal No.1,recor~riended by them at an estimated cost of ~2,O9O,OOO,OO;and Proposal No.2 therein,Marine Section Alternate Plan and Specifications designed in accordance with the recoii~ime.ndations contained in the report of the Chief Engineer,at an estimated cost of $2,310,000,00. The Boards of Directors took the following action; Moved by Director vJarner,duly seconded and carried: That the letter from Harrison &Woolley,Headman, Ferguson &Carollo,dated May 28,1952,be received and ordered filed. Authorizing Payment The Boards of Directors took the of Bills Submitted following action: by Flarrison & Woolley,etal Moved by Director Langenbeck, seconded by Director Warner :and duly carried: That bills received from Harrison &Woolley and Headman,Ferguson &Carollo in the amounts of $958.31 arid $89.72 respectively,be accepted and payment be made to them in accordance with the bills presented. The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Boney and duly carried: That payment of $25,924.,80 be made to Harrison & Woolley and Headman,Ferguson &Carollo,in accordance with the bill presented by them,for services rendered in preparation of final plans and specifications for the Ocean Outfall,Land and Marine Sections,and that the: bill presented by them for this amount be accepted as the basis of payment,in accordance with the terms of their contract. Agencies to Receive The Boards of Directors took the Copies of Engineers following action: Plans and Specifi— cations Moved by Director Warner,seconded by Director Nelson,and duly carried: That the Chief Engineer and General Manager be instructed to forward the appropriate number of copies of the Engineers’final plans and specifications for the —2— 82 Land and Marine sections of the outfall to the State Board of Health,Water Pollution Control Board and the State Allocation Board,requesting approval. Proposed Resolution Acg~nal. Plans and Specifi cat ions on the cYut fall and Authoriz in~Publication for Bids That a resolution be adopted approv ing and accepting the plans on the Land section of the outfall,as submitted by the Engineers. Upon roll call vote by Districts,the Secretary re~ ported the motion to adopt a Resolution accepting the plans on the Land section of the outfa:Ll as submitted by the Engineers was lost due to insufficient affirmative votes by the Boards of Districts Nos.1,2,3,5,6 and 7; and That this motion had unanimously carried by roll call vote of the Board of District No0 11,and the resolution so adopted by that Board. _______________ The Boards of Directors took the _______________ following action: Moved by Director J,L0 McBride, seconded by Director Nelson M.Launer and duly carried: That the plans and specifications of the Land and Marine Sections of the Ocean Outfall be referred to the Executive Committee and the Chief Engineer for study and an early report to be made to the Boards, Approval of Joint A motion was made by Director Administrative Warden,seconded by Director Haiber Warrant Register~and duly carried,approving the Joint Administrative Warrant Reg ister for signature and payment of: The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Boney: Referral to the Executive Committee Warrant Demand No0 In Favor Of Amount JA—126 Tiernan’s 137.43 127 l2~ 129 Kee Lox Manufacturing Co, Bales Office Equipment Co. Dennis Printers and Stationers 12.60 19~~7 2O7.~2 130 Surveyors Service Co.354.71 131 132 F.R.Harwood,Postmaster David Fryman $ 30.00 - 63~50 ~25.~93 Business Held Over The Chairman called for a discuss ion upon the status of the treat ment plant site,which property had been reported to have been annexed by the City of Huntington Beach. Mr.Ribal and Mr.Nissori reported upon conferences held with’the City Engineer and City Attorney of Hunting~r~ri Beach i~i ascertaining requirements to be followed by the Districts,and that Mr.Overmyer had agreed to follow through with their Planning Commission for detailed pro— —3— 83 proposed treatment plant site, The Chief Engineer and General Manager reported that further information would be brought to the Boards on this matter as soon as he and Mr.Nisson receive the required details of procedure from the City Attorney and City Eng ineer of Huntington Beach. Report of the Executive Director Warner,Chairman pro tern CommIttee of the Executive Committee,reported that the Committee had met on May 26, 1952,following meeting of District No.1 Board;that the Chief Engineer and General Manager presented several items for consideration and that he will present these items to the Boards as a whole. Report of the Chief Mr.Ribal read his report to the Engjneér and General Directors.This report is on record Manager in the office of the Secretary. The Chief Engineer and General Manager read a letter dated May 23,1952 from Peter Karales,addressed to the Board of Directors of County Sanitation District No.1 in which he agreed to grant permission to drill exploratory holes upon his land for the sum of ~jpl5O.OO per acre for damages done to crops. Authorizing Payment for The Board of Directors adopted Resolu Soil Borings and Rescin tion No.162—5 ,authorizing soil ding Resolution No.156 borings,taking of samples and analysis thereof at a cost not to exceed ~35OO,OO;and repealing Resolution No.156_5 , which author ized this work at a cost not to exceed ~25OO.OO.Certified copy of this Resolution is attached hereto and made a part• of these minutes. Special Consultants The Boards of Directors took the following action: Moved by Director Launer,seconded by Director Humeston: That the Districts’Boards adopt the resolution re commended by the Chief Engineer and General Manager authorizing employment of consultants from time to time intechnical matters,at a total cost not to exceed ~5,OOO.OO. Upon roll call vote,the Secretary reported that the motion to adopt the Resolution authorizing the employment of consultants had carried by the Boards of Directors of County Sanftation Districts Nos.2,3 and 7. The Secretary reported that the motion to adopt Resolution authorizing employment of consultants,as adopted by the Boards of Districts Nos.2,3,and 7,was lost due to insufuic~ent affirmative votes by the Boards of Directors of County Sanitation Districts Nos.1,5,6 and 11. Referral to Executive A motion was made by Director Launer, Committee seconded by Director McBride and duly carried,that the recommended Resolutior authorizing employment of special consultants -4- 8~ be referred to the Executive Committee for review and re port to the Boards. Use of Private Auto The Boards of Directors adopted mobiles by E~ployees Resolution No.16i+_~,authorizing use of the JDistriäts of private motor vehicles by con— struction employees with eornperau. sation of l0 per mile therefor;and use of private motor vehicles by office employees with compensation therefor at the rate of 7~per mile.Certified copies of this Resolution is attached hereto and made a part.of these minutes. Electric Typewriter - The Boards of Directors took the Service Maintenance following action: Contract Moved by Director Langenbeck,secon ded by Director Warden and duly carried: That the Chief Engineer and General Manager be and he is hereby authorized to enter into a maintenance agree ment with I~B.M.Corporation for the maintenance of an electric typewriter at an annual service charge of $30.00; and that said $30.00 annual service charge be paid from the Joint Administrative Fund. Creating Certain The Boards of Directors took the Positions in the following action: Joint Administrative 0rganiza~ion and - Moved by Director Boney,seconded Construction Organ— — by Director Warden and duly carried: ization and Fixing Salaries That the Resolution recommended by the Chief Engineer and General Man ager relative to positions and àalarles for Joint Adminis trative and Construction Personnel be referred to the Executive Committee for study and report to the Boards. Appointment of The Boards of Directors took the Secretary and following action: Fixing Compensation - Moved by Director Seabridge and seconded by Director Warden: That the Boards adopt a Resolution appointing Ora Mae Merritt as Secretary of each of the Districts’ Boards and fixing salary therefor at $355.00 per month. In the djscussion that followed,Director Chandler requested further information as to the number of hours per month the Secretary has been working in performance of her duties for the Districts. A motion was made by Director Warner,seconded by Director Boney and duly carried: That the question relative to salary adjustment for the Secretary be referred to the Executive Committee for review,and that report and recommendation made to the Boards at the next joint meeting. Request for The Boards of Directors took the Posftion following action: Classifi cat ions Moved by Director Boney,seconded by Director Warden and duly a~rried.; 85 That the proposed motion authorizing the Chief Engineer to employ assistants at salaries to become effect.~ lye on July 1,1952,be referred to the Executive Committee for analysis and report to the Boards at the next meeting. Authorizing The B~ards of Directors took the ~~yment of following action: •2 Sr~.Constnict,ion Inspectors Moved by Director Langenbeck,secon ded by Director McBride and duly carried: That the Chief Engineer and General Manager be and he is hereby authorized to employ two senior construction in spectors at a salary of ~395.0O per month,effective June 1, 1952. Proposed Resolution The Boards of Directors took the Relative to Treat following action: ment Plant Moved by Director Haiber,seconded by Director ~arner and duly carried: That the proposed resolution relative to the plans for the treatment plant be referred to the Executive Committee for review and recommendation to the Boards. Re:Computations Mr.Nisson,legal counsel for the onBIlisof Districts,expressed the opinion l1arrison &Woolley that ~Jarrant Demands approved by et al the Boards for payment to Harrison and Joolley,Headman,Ferguson & Carob for their cost plus services,wherein the percent age of 37.50 is used for overhead rather than an itemized statement of overhead cOsts,will be disallowed by the County Auditor. Adjournment Upon a motion made by Director Warden,seconded by Director McBride and duly carried,the Chairman declared the meeting ad— journed at 10:30 p.m. L~L~1 ‘ Chairman pro tern,Board or Directors County Sanitation District No.5 ATTEST:Orange County,California ~ S~cretary,Board of ~irectors County Sanitation District No.5 Orange County,California RESOLUTION NO.162-5 8G RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,AND 11, AUTHORIZING THE CHIEF ENGINEER AND GENERAL MANAGER TO NEGOTIATE FOR AND TO OBTAIN THE NECESSARY SERVICES FOR TilE MAKING OF SOIL BORINGS,THE TAKING OF SOIL SAMPLES AND THE MAKING OF SOIL ANALYSIS IN THE VICIN ITY OF SEWAGE TREATMENT PLANT NO.2,AND PROVIDING FOR THE PAYMENT OF THE COSTS FOR SUCH SOIL BORINGS, SAMPLING AND ANALYSIS FROM REVOLVING FUND “G”IN THE PERCENTAGES ESTABLISHED BY RESOLUTION NOS.136 AND 137; AND R.ESCINDING RESOLUTION NO.156. RESOLVED:That the Chief Engineer and General Manager be and he is hereby authorized to negotiate for and obtain the nec essary services for the making of soil borings,the taking of soil samples and the making of soil analysis in the vicinity of Treatment Plant No.2. FURTHER RESOLVED:That the cost of the above soil boring, sampling and analysis estimated to cost not in excess of $3,500 be paid from Revolving Fund ~G”in the percentages established by Resolution No.136 adopted by the Boards of Directors of County Sanitation Districts Nos.2,3,5,6,7 and 11,on April 9,1952, and Resolution No.137 adopted by the Board of Directors of County Sanitation District No.1 on Apr11 9,1952. FURTHER RESOLVED:That Resolution No.156 be and the same is hereby rescinded. The foregoing resolution was passed and adopted ~t a regular rneeti.ng of the Board of Directors of County Sanitation District No.5 ,on the 2~th day of May ,1952. ~~ ecretary,Board ofY Directors County Sanitation District No.5 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.5 of Orange County,California,do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.5 of Orange County,California,held on the 2~th day of May ,1952,by the following roll call vote: -1— 87 AYES:Directors Willis H.Warner and Andrew W.Smith NOFS~None ABSENT:Director Braden Finch IN WITNESS ~rJHEi~EOF,I have hereunto set r~hand and affixed the seal of County Sanitation District No.5 of Orange County, Californian this 2~th day of May ,1952, _ ~ Secretary~Board of th~rectors County Sanitation District No,5 Orange County,California RESOLUTION NO0 164-5 88 RESOLUTION OF T~BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOSO 1,2,3,5,6,7,8 AND 11,OF ORANGE COUNTY,CALIFORNIA AUTHORIZING THE USE OF PRIVATE MOTOR VF~HICLES BY THE EMPLOYE}~S THEREOF;ESTABLISHING THE COMPENSATION THEREFOR AND RESCINDING PREVIOUS RESOLUTIONS OF THE BOARDS IN CONFLICT HEREWITH. WHEREAS,the County Sanitation Districts Nos,1,2,3, 5,6,7,8 and 11,of Orange County will require the use of private ulDtor vehicles in the transport of constructicn em ployees whi1~Oi~i the ~iusiness of the Districts an~for the occasi.cnal tran~port~of office en~loyees on District bus iness,and WHEREAS,such use of private motor vehicles is not corn— pensatod for in the salaries paid to said construction em ployees;now~therefore,be it HESOLVETh That said Boaras do hereby authorize the use by construction employees of private motor vehicles for trans portation for themselves and other employees of the said Dist ricts,and establish as fair compensation for the said use of motor vehic].cs the sum of ten (10)cents per xni1e~ FURTHER RESOLVED:That said Boards do hereby authorize the use by office ~iployoes of private rioter vehicles for the transportation of themselves and other employees in the per formance of duties assigned to them and establish as fair compensation for the use of said motor vehicles the sum of seven and one—half (7k)cents per mile. FURTHER RESOLVED:That compensation for motor vehicle use by construction employees be paid from the Construction Funds of the District or Districts in the percentage the empl~yee’s salary is charged to the District or Districts and in accord with the Construction and Operation Agroements heretofore ex ecuted,and may in the future agree to construct other works jointly. FURTHER RESOLVED:That cornponsatidn for motor vehicles use by office employees be paid from JQint A~inistrativo Funds0 FtJRTI~R RESOLVED:That any previous resolution in conflict herewith be and the s~rie is hereby rescinded. .i.l — 8S The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitatior~District No.5 ,on the 2~th day of May ,1952. Secretary,Board of Direc~ors County Sanitation District No,5 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.5 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meetIng of the Board of Directors of County Sanitation District No.of Orange County,California,held on the 2~th day of May ,1952,by the following roll call vote: AYES:Directors Willis H.Warner and Andrew W.Smith NOES:None ABSENT:Director Braden Finch IN WITNESS vJHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No,5 of Orange County, California,this 2~th day of May ,1952. ~24i~ze~ Secretary,Board of Di.ctors County Sanitation District No.5 Orange County,California —2—