Loading...
HomeMy WebLinkAboutDistrict 03 Minutes 1952-12-17MINUTES OF REGULAR MEETING,ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.3 ORANGE COUNTY,CALIFORNIA December 17,1952 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California The Boards of Directors met in adjourned session at the hour of ~:OO p.m.,December 17,1952 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Finch called the joint meeting of the Districts’ Boards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present;Hugh W.Warden (Chairman) Nelson M.Launer Joseph Webber Willis H.Warner C.R.Miller Directors absent:None Others present:LeeM.Nelson,C.Arthur Nisson, Jr,,Walter Chaff ee,Harry Ashton, John A.Carollo,K.J.Harrison, J.A.Woolley Nat H.Neff, E,0.Meador,âarl J,Thornton, Walter Ramsey,Kenneth Perry, Raymond M.Hertel,Mrs.Elizabeth Barber,Mrs.Josephine Campbell and Ora Mae Merritt,Secretary Correspondence The Secretary read a letter from Harrison &Woolley,and Headman, Ferguson &Carollo,transmitting 10 copies of the final plans and specifications for the Land Section of the~ Ocean Outfall Sewer,as revised,pursuant to instructions of the Boards on November 19,1952.The Secretary reported that a copy of these plans and specifications had been delivered to the Chairman of each of the Boards~, The Boards of Directo±s took the following action~ Moved by Director Courtney R.Chandler,~ec~onded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts Nos.1~2,3,5, 6,7 and 11: That the revised final plans and specifications for the Land Section of the Ocean Outfall Sewer and the letter of transmittal dated December 12,1952 be received and ordered filed. The Secretary reported that a letter’dated Deôember 16,1952 from Harrison &Woolley,and Headman,Ferguson &Carollo,would be included in the report of the Chief Engineer and General Manager. Approval of Director Launer requested Minutes V that the minutes of the V meeting held on November 19,1952,lines 12,13 and 14,paragraph entitled ‘1Authorlzing Preparation of a Modified Plan for Ocean Outfall Sewer,Land Section’s which read: wand during the thirty day period required for redesign,the treatment plant and trunk lines could then be given more study without holding up construction of the ocean outfall.~‘ be corrected to read: ~and allow the use of this section for Newport Beach,Huntington 3each and the J.O.S.after the 1953 season and that the treatment plant and other trunk lines could then be given more study without holding up construction of the ocean outfall.” whereupon,the Boards of Directors took the following action: Moved by Director Willis H~.Warner,seconded by Director C~It,Miller and duly carried by the Boards of Directors of County Sanitation Distr— lets Nos.1,2,3,5,6,7 and 11: That the minutes of the joir~t meeting of the Boards on November 19,1952 be corrected as requested by Director Launer,and approved as,corrected. Amendment of Director Langenbeck requested Motion ±e a clarification of the motion Resolutions and made by Director Warden,seconded business matters by Director Haiber and carried by the Boards at the meeting on November 19,1952,relative to processing all resolutions and other important business matters through the Chief Engineer and General Manager and the attorney -before presentation to the Directors,stating this appeared to be a restriction upon the Directors which might preclude discussion of the Districts’business or taking up of new matters at a meeting of the Boards. After a general discussion,the Boards of Directors took the following action: Moved by Director Roy Seabridge,seconded by Director Vernon E.Langenbeck and unanimously carried by the’Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: -2. That the motion passed on November 19,1952, reading: “That all resolutions and all important business matters of the joint Boards of Directors be presented to the Chief Engineer and General Manager and the Districts’attorney before presentation to the Boards.” be and the same is hereby amended by striking out the words “and all important business matters.” ___________________ The Boards of Directors took the __________ following action: Moved by Director Willis H.Warner, seconded by Director Vernon E.L~ngenbeck and duly carried by the~Board~of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11~ That the Joint Administrative Warrant Register be approved for signature a~nd payment of; Warrant Demand No.In Favor Of ______ The Pacific Telephone &Telegraph Co.~ Orange County Blueprint Shop Stein’s Stationery Store South Main Stationers Hawley’s Ba1e~Office Equipment Co. Santa Ana Register City of Santa Ana Ace Rents Dennis Printers &Stationers ~ouis L.Lane,Jr. Kenneth L,.Perry W.M.Pomerenke F.Ft.Harwood,Postmaster Ora Mae Merritt Approval Fund “A” of~j~j~g Warrant The Board following of Directors took the action: R~ster Moved by Director Willis H, Warner,seconded by Director Vernon E.Langenbeck and duly carried by the BoardsofDirectors of County Sani tation Districts Nos.1,2,3,5,6,7 and l1~ That the Revolving Fund ?~A~Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of _____ A-17 Orange County Blueprint Shop ~4.35 ________________ The Boards of Directors took the _________________________ following action~ Moved by Director Vernon E. Langenbeck,seconded by Director Joseph Webber and unanimously carried by the Boards of Dir-ectors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: Apnroval of - Joint AdministratIve Warrant Register JA_239 240 241 242 243 244 245 246 247 24 ~ 249 250 251 252 253 Amount ~4 .60 21.74 91.61 14.53 5 .33 26.39 1.60 212.00 5.40 23.9~ 4.5~ 11.70 3.50 30.00 10.05 ______ Amount A~~ting Report and — authorizing payment to Holmes &Narver,mc That the report of Holmes &Narver,Inc.,dated November 19,1952,be accepted and that their bill dated November 30,1952 for ~l,592,20 be accepted as the basis of payment and this amount be paid to them through the Suspense Fund from the Construction Funds of County Sanitation Districts Nos.1,2,3,6,7 and 11 in the following percentages~ District No.1 16.75% 2 32.23%. t1 3 24.44% It ?~6 It 7 i6.O~% It I?11 2.32% 100.00% Report of the Chief The Chairman called upon Mr. Engineer and General Lee M.Nelson for a report and Managerupon the plans recommendation upon the revised and specifications plans and specifications for the revised;for the Land land section of the ocean outfall Section,Ocean Outfall sewer,as submitted by the design Sewer engineers. Mr,Nelson read hi~report to the Directors,stating that he had found the plans and specifications to be clear and concise and the design in accordance with good engineering practice;that he recommended the Boards’ acceptance of the plans and the publication of notice calling for bids to be received not later than January 14, 1953. Report of the Design Messrs.~Harrison,Woolley and Enginèers Carollo,representin~the firms of Harrison &Woolley,and Headman, Ferguson &Carollo,explain?d the new design of the land section of the ocean outfall sewer which included 7~” reinforced concrete pipe from the marine section inland for approximately 700 feet and 60”reinforced concrete pipe for the remaining 1355 feet at an estimated.constr~ uction cost of ~223,935;and an alternate proposal using 7~”reinforced concrete pipe instead of 60” on the 1355 foot section,at a total estimated constr uction cost (using the 7~”alternate)of ~23l,l~5. Mr.Harrison.reported that their revised design pro vides a considerable saving by raising the level and placing 1300 feet of pipe on trestle;but since the entire line will be subject to infi1terat1~on from tidal waters at low flow or will be subject to internal pressures at higher flow,relative water tight joints are required and two alrternate types of pipe joints are included in the proposal,being (1)the bell and spigot tubular rubber,gask.0t grout-filled joint and (2)the bell and spigot solid rubber gasket joint. Mr.Carollo led a discussion upon conditions con tributing to sulfides generated by sewage,the cost’and effectiveness of various methods of pipe protection, and the amount of protection given the pipe against sulfuric acid where chlorination is used lorodor control, .08 Adoption of Final The Board of Directors adopted Plans and Specifi- — Resolution No.239,adopting cátions for the — plans and specifications for the S Land Section,Ocean Land Section,Ocean Outfall Sewer, Outf~all and autho~iz and instructing the Secretary of ing notice calIiri~the Board of Directors to publish for bids notice calling for construction of this sewer.Certified cory of this resolution is attached hereto and made a part of these rninut es. Report of the — Director Warner,Chairman of the F’inancè Committee Finance Committee reported that considerable time and effort had been spent in reviewing the many problems confronting the Districts by the Ueficit of some ~Li.OO,OOO in the bond funds for completion of the project under the original plan;realizing the desire of all Directors that maximum facilities be built with the money available and within the shortest period Df time,the Committee believes the plan presented and approved in principal the best method of procedure;also,that in analyzing the accounts,they found items charged against the bond funds for expendi tures other than construction costs,and as there will be future charges of this nature,recommend that a con tingency be set up for such payments.Chairman Warner presented for consideration a time schedule for com pletion of each unit of the work and stated that the Finance Committee unanimously recommend that the Boards Instruct the design engineers to prepare preliminary plans covering the trunks and treatment plant facilities based upo,n the plan devised by the Committee with an equitable distribution of the costs and capacities in the modification an~that they prepare a chart with the plans showing the respective interests in the final participation so that it can clearly be understood what the program involves. There followed a discussion upon clarification of future costs of construction of the ellis Avenue line and maintenance costs uncU~r the proposed modified plan; Director McBride as1~ed Director Warner,for the record, if the responsibility of Districts Nos.1,7 and 11 would cease f or the cost of operation and maintenance and any future additional construction costs of the reversed Ellis Avenue line after that line had once been completed with bond funds.Director Warner stated that it was his under standing that the responsibility of Districts Nos.1,7 and 11 would cease at the time the line was completed. Director Haiber stated that under the proposed modified plan,some of the Districts would own capacity rights in a line which they would not use and asked that if a line should fail and have to be reconstructed wo’ild the Districts owning the capacity rights but not using them have to pay for rebuilding~the line.Mr,Nisson, legal counsel for the Districts,stated that in the absence of an agreement these Districts would not be responsible. —5— Ordering the pre Director Warden requested paration of a consideration be given to - pricing re~ort~iriodifying the bond plan by reduction of size of the lines and capacity in the treatment plant,stating that plans and spcificat~,ons for the treatment plant being 60%complete,if facilities could be built with funds available by such modification,considerable time and expense might be saved.The design engineers were requested to submit a proposal of estimated costs based upon Director Warden’s su~gestion.A verbal proposal to be confirTned in writin~was made by the desi,~engineers that for a fee of ,?5,000.OO,Harrison &Woolley,and Headman,Ferguson &Carollo,would prepare a pricing report covering estimates of the costs of: 1.Treatment Plant ;~L2 at site near present Booster Station based upon the preliminary plans previously submitted Eand as ordered modified by the Boards of Directors upon the recommendation of the Chief Engineer and General Manager arid for which final plans are now 60%complete. 2.Treatment Plant #2 at same site as above, but reduced in oepacity from the ~mgd, as estimated in (1)above,to a capacity of 24.29 mgd,except thatthe pump pit will be predicated upon ~mgd as agreed to be necessary by Mr.McBride. 3.Treatment Plant #2 at same site as above,but reduced in capacity from ~mgd to such lesser oapacit~as~canbe built for approximately ‘iP9OO~°oo,which is the available money left for treatment plant purposes. and: Estimate the sizes of pipe that can be built for the money now available for each of the following lines: Ellis Avenue Bushard Street Treatment aant Trunk J.O.S.Connecting Trunk The Boards of Directors took the follo~’ing action: Moved by Director Vernon E.Langenbeck1 seconded by Director C•R.Miller ~nd duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the verbal proposal made by Harrison &Woolley, and Heaeman,Ferguson &Carollo be accepted and that they be instructed to prepare and submit a pricing report on or before January 14,1952 on estimated construction costs as outlined in their verbal proposal;and that the fee of ~5,00O for the preparation of the pricing report be paid to Harrison &Woolley,and Headman,Ferguson &Carollo within ten days after submission of this report through the Suspense Fund from the’Construction Funds of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 in the following percentages~ —6- ~t 0 District No,1 29,12% “2 21,6~% Vt 3 17.20% I?IT 5 ~77% 6 10.04% “7 ~.12% I,“II 5,07% 100.00% Stop Work Order The Bbards of Directors took the Q~iina1 Plans for following action: the Treatment Plant Moved by Director Vernon E. Langenbeck,seconded by Director Vincent L.Hunieston and duly carried by roil call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That further engineering design of final plans and specifications on the Treatment Plant be ordered stopped and payment for work done to date in the 2rnount of 60%of the fee of Harrison &Woolley,and Headman, Ferguson &Carollo (per Paragraph XI,sub-paragraph 3 of their contract dated February 1,1952)be paid in accordance with the terms of their.bill for ~13,~24,00, dated December 16,1952,and that this bill be accepted as the basis of paym~nt for services rendered the Districts in the percentages set forth therein; said payment to be made from the Construction Funds of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 through the Suspense Fund. Report of the Mr.Nelson read his report to ~hief En~inéir the Directors.Following the and Genèrá1:Mpna~e~reading of this report,the Boards of Directors took the following action: Moved by Director Hugh W.W~rden,seconded by Director Vincent L,Humeston and duly carried: That the report of the Chief Engineer and General Manager be received arid ordered filed. Approval to be secured The Boards of Directors took from Healy Tibbit~j - the following action~ Construction Company re: change of supervisidn of Moved by Director Frank J. inspection Schweitzer,Jr.,seconded by Director Robert H.Boney and duly carried by the BoardsofDirectors of County Sanitation Districts Nos.1,2,3,5,6,7 and ii: That the Chief Engineer and General Manager be authorized and instructed to take such action as necessary to secure the approval of Healy Tjbbitts Construction Company for the change of engineering supervision and ~.nspection on the marine section of the ocean outfall sewer from the Distrtcts’Chief Engineer and General Manager to Harrison &Woolley, ~nd Headmap1 Ferguson &Carolio. •1 Approval of Bills and authorizing payment to Harrison &Woolley and Headman,Ferguson &Moved by Director Willis H. ~irollo Warner,seconded by Director Roy Se~bridge and duly carried by the Boards of Directors of County Sanitation JJistr icts Nos.1,2,3,6,7 and 11: That final plans and specifications f or the Bushard Street andTreatment Plant Trunk Sewers,submitted on October 22,1952 by the design engineers Harrison & Woolley and Headman,Ferguson &Carollo,be and they are hereby approved;and that payment of 32O,5~5.4.0, second inst,allment of their fee for services rendered in the preparation of these final plans and specifi cations,be made to the design engineers and that their estimated construction costs and bill forthis amount dated December 16,1952,be accepted as the basis of’ payment in accordance with Paragr~tphXI,sub-paragraph 3 of their contract dated February 1,1952;said pay ment to be made from the Construction Funds of County Sanitation Districts Nos.1,2,3,6,7 and 11 in the percentages set forth in the bill from Harrison & Woblley1 and Headman,Ferguson &Carollo. Moved by Director Courtney R.Chand1er~seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11: That the Suspense Fund ~Jarrar3t Regi~ter~be app~’oved for signature and paymen~of~ 3 150.00 31.20 52.70 ~592.20 3 1~E~26.10 The Boards of Directors took the following action: Su~pense Fund Warr~ñ~Registers The Boards of Directors took the follo~iing action: Amount Warrant Dern and N S-29 3-30 S -31 S -32 Warrant Demand No 3—33 S-34. S—3 5 In Favor Of The City of Orange Raymc~nd M.Hertel Roland E.Lockwood Holmes &Narver,Inc. In Favor Of Harrison &Woolley,and Headman, Ferguson &Carollo’ Harrison &Woolley,and Headman, Ferguson &Carollo Harrison &Woolley,and Headman, Ferguson &Carollo Amount 3 25,526.~2 l3,E~2/~..OO ~~2l.30 Correspond~nce The Secretary read a letter from Mr. Jacl J.Rimel,attorney,dated NoveIpb?~20,1952,aski~ng that action be taken on the re qi.~iest for annexatton of some 600 acres to District No.3,I -2- 21.2 which was requested by MrD Rimel at a meeting of the Board on September 10,1952. The Board of Directors took the following action: Moved by Director Nelson M,Launer,seconded by Director Joseph Webber and duly carried: That the Secretary be instructed to answer the letter of Mr.Jack J.Rimel,stating that the Board could take no action on the requested annexation until the site and capa city of the treatment plant is determined. 0peratin~~Fund The Board of Directors took the Warrant Register following action: Moved by Director Nelson U.Launer,seconded by Director C.R.Miller and duly carried: That District No.3 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 3-~21 C~R.Miller 55.4.0 3-22 Joseph Webber 47.20 3-23 Nelson N.Launer 64.40 3-24.Hugh W.Warden 23.75 3—25 Willis H.Warner 7,~2 ~~.57 Adjou~ment The Boards of Directors took the following action: lioved by Director Robert H~Boney,seconded by Director William H.Hirstein and duly carried that the meeting Of the’ Boards of Directors of County Sanitation Districts Nos,1,2, 3,5,6 and 7 be adjourned. Whereupon,the Chaixinan declared the meeting of these Boards so adlourned at 10:50 p.ni. .,V~~Board of Directors 7 C~ty Sanitation District No.3 Orange County,California ATT ~T: ~i ~ ~ic~età~,~Board of Directors County Sanitation District No.3 Orange County,California -9.- R~OLUTION NO~239-3 (.13 ~~CLUTION OF THE BOARD OF DIRECTORS O~’COUNTY SANITATION DISTRICT NO.3 OF OR~NGE COUNTY CALIFOi~.NIA,APPROVING AND ADOPTING PLANS AN~ SPECIFICATIONS FOR THE OCEAN OUTFALL S E~JER (LAND SECTION)AND AUTHORIZING ~ODIFICAflON OF THE ORIGINAL ENGINEER’S REPORT CONTAINED THERE IN AND ORD.JRING SAIl)PLANS AND SPECIFICATIONS FIf~ED IN THE OFFICE OF THE SECRi~’ARY AND DIR ECTING THE SECRETARY TO ADVERTISE FOR BIDS FÜR THE COI~STRUCTION THEREOF. The Board of Directors of County San .tation District No.3 does resolve as follows: WH~tEAS,the Design Engineers Harrison &Woolley,and Headman, Ferguson &Caroilo have presented final detailed plans and speci fications dated December 1952 for the construction of the Ocean Outfall Sewer (Lend Section);and WH~EAS,said plans and specifications have been app~ved and recommended by the General Manager;and WHEREAS,said plans and specifications contain certain changes in alignment,size of pipe and grade of said pipe for that portion of the work included in the &igincer’s Report,dated Derember 22,l94~and WHEREAS,such changes and modifications are necessary and the public interest requires said modifications and changes since the original report was filed; NOW,TH~ORE,BE IT R~OLVED: 1.That the Board of Directors of County Sanitation District No~3 of Orange County,California hereby finds and declares that the public interest requires the changes of the general plans for the work of t~,he District by changing the alignment,sine pf pipe and grade of said pipe for the Ocean Outfall Sewer (Land Section)from Engineer’s Station 0 —03 to Engineer’s Station 20 ~55 all within the County of Orange as shown on detailed plans f or such submitted and recommended this day.Any previous modi fications not consistent herewith are hereby resconded. 2.That said detailed plans prepared by Harrison &Woolley, and Headman,Ferguson &Caroilo dated December 1952 for the construction of the Ocean Outfall Sewer (Land Section)be and -1— :23,Lt~ ~he same are hereby ~dop~ed and th’de~’ed filed in the office of the Secreta~y df the Di~tr±c~s~ j~That t~1e Seôretary of the Board of Directors of County Sahitation DIstrict No.1 is hereby authorized and instructed to advertise for bids to be received until ~:OO p.m.,January ~195~,for the construction of the Ocean Outfall Sewer (Land Section)as above described and shown on said plans and specifi cations heretofore approved and filed with the Secretary of the Board of Directors on Dec~’nber 12,1952. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.3 of Orange County,California,held on the 17th day of December,1952. Secrotary,Board of Directors County Sanitation District No.3 Orange County,California STATE OF Ci1~LIFOIRi’~IA) ss COUNTY OF OR~GE ) I,ORi~L~AE J:ERRITT,Secretary of the Board of Directors of County Sanitc~tion District No.3 o±~Or~nge County,California, do hereby certify thn~t the above and foregoing resolution was passed and adopted by said Board at a regular adjourned meeting thereof held on the 17th day of December,1952,by the following roll call vote: AYES:Directors Hu~h W.~iarden,Nelson I~’I.Launer,Joseph Uebber,C.F~.huller and tIillis H.Warner None A~SENT:None IN WITNESS ~JHEREOF I have hereunto set my hand and affixed the seal of County Sanitation District No.3 of Orange County, California this 17th day of December,1952. Secretary,Board of Directors County Sanitation District No.3 Orange County,Ca1ifor~ia -2—