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HomeMy WebLinkAboutDistrict 03 Minutes 1952-07-30•11 ‘~r~) £LO.) MINUTES REGULAR MEETING,ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.3 ORANGE COUNTY,CALIFORNIA July 30,1952 at 7:30 p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met if-i adjourned session,pur suant to adjournment of the meeting on July 23,1952,at the hour of 7:30 p.m.,July 30,1952 in Room 239,11014.West Eighth Street,Santa Ana,California. Chairman Finch called the joint meeting of the Districts’ Biards to order at 7:30 p.m. The roll was called and the Secretary reported a quorum of ti~e Board to b.e present. Directors present’:Hugh W.Warden (Chairman),Nelson -M.Launer,Willis H.Warner,and Joseph Webber Dir~ctors absent:C.R.Miller Others present:Raymond R.Ribal C.Arthur Nissan,Jr. Nat H.Neff Francis H.Bulot K.J.Harrison J,A.Woolley Carl J.Thornton John Colwell Itobert H.Helen Harry Ashton Ora Mae Merritt,Secretary Chairman Finbh,presiding ofui~er of the joint me~t~ig~of the Districts’Boards,turned the meeting oiter,to the Ohair~mah of District No.1 Board of Directors for the pui~pos~.bfbp~irig sealed bids for the construction of the Faii”vie~Road ~Unk Sewer in District No.1,at 7:05 p.rn~ The Chairman of the Board of District No.1 turned the meeting over to Chairman Finch,after the opening,reading and examini~g of sealed bids,at g:Oo p.m. Repo~_on_Cost Plus Chairman ~‘inch called upon Mr.Nisson S~rvices Performed for a report upon the status of cost ~iHarrison &Woolley plus statements received from Harri6on &Woolley,et al. Mr.Nisson reported that the two bills referred to him for clarification with the design engineers in the -1- amounts of $~9.72 and ~95~.3l,had been resubmitted and as now ptesented list overhead as the amount ~tributab1e to the job rather than a fixed percentage for overu~~.~ and that the resubmitted bill~k~,ave been reviewed with the County Auditor who has advised t~hat if i~is the desire of the Boards to pay these bills,~bh~y will be allowed for payment upon proper authorization~ At the request of the Chairman the Secretary read bill under date of May 2~1952 for h9.72 and bill under date of May 7,1952 1~or ~p95~.3l and the computations thereon,as submitted by Harrison &Woolley and Headman, Ferguson &Carollo. Mr~N;issOn read a recommended motion for the payment of these tWo bills~ Authdrizing Pavri~ent The Boards of Directors took the ~f bills for ~cost following action; ~Juss.e rv i c e S to ~r~j~on &Wooil~y Moved by Director Bohey,seconded et al ,by Director Warner and duly carrieth That the thotion~pa~sed by the Boards of Directors of County Sänitafloi~Districts Nos.l~2~3,5;6,7 and 11 a~ a joint meet~ng held On May 2~1952 which approved payment b~Harrison &Woolley and Headman~~‘erguson &Carollo bills in the amounts of $~9.72 and ~95~~3l and the method of computation of Overhead for cost plus services submitted therewith,be ahd the dame are hereby rescinded. Th~Boards of Directors of County Sanitation Distridts ?~os.1~2,3i 5,63 7 and 11 took the following action: Moved b~Director McBride seconded by Director Warner and dul~carried: That thOse ~tatement~submitted b~t Harrison &Woolley, and Headman,Ferguson &Carollo dated May 2~1952,in the suhi of ~9~72 and May 7,1952 in the sufti of $95~.3l,be approved and ~hat the amounts shown as actual costs includ ing the item “Overhead attributable to this job”be found, and they are hereby determined to be the ~‘actual costs” accruing to said engineers in the performance of the subject work under the provisions of Paragraph VIII of their contract with Couhty Sanitation District No.l~dated February 1,1952,and that the Treasurer of the District pay said armounts due as shown by said statements. ~ort of thé~Mr.Ribal read his report to the Chief Engine~Directors.This report is on record and Gen€~r~al in the office of the Secretary. ~nager. R~port of,Harrison &Mr.Harrison read the report and Woo1l~y,et al recommendations of the design engineers. The Boards of Directors took the following action: Moved by Director Launer,seconded by Seabridge and duly carried: —2— That the report of the design engineers which was read by Mr.Harrison be received and ordered filed. ~Discussionen A general discussion was held Canvass of ‘aids by the Directors,attorneys, representatives of the low bidder for construction of the marine section of the ocean outfall and the engineers,upon factors which might have deterred bidding by other contractors.Means were disucssed which might be employed to secure additional information from contractors who had taken out plans but did not submit bids as well as possible negotiations with th~low bidder for elimination of items or other legal procedure to reduce cost of construction of the marine section of the ocean outfall. It was generaLly concurred that the Chief Engineer and General Manager,representatives of the low bidder on the marine section of the outfall,the attorneys for the Districts and the design engineers should meet for an analysis of the low bid and study of legal methods which could be taken to lower the cost of construction of the marine section of the outfall. ~pointing a The Boards of Directors took the rinance Committed following action: Moved by Director Warner,seconded by Director Chandler and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: 1hat the Chairman be authorized to appoint a Committee of three as a Finance Committee to analyze the requirements of the joint projects of the Districts and to return a cost study to the Boards on allocations of funds which may be made to each unit of the work. Adjournment The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Warden and duly carried: That the meeting of the Boards of Directors of County Sanitation Districts l\os.1,2,3,7,~and 11 be ad~journed to Friday evening,at ~OO p.m.,August 1,1952,in h.oom 239 at 1104 West Eighth Street,Santa Ana,California. Whereupon,the Chairman declared the meeting of these Boards so adjourned at 10:55 p.m. 7 C~ythn,Board of Directors 7 Cou~y Sanitation District No,3 Orange County,California ATTEST: Secretary,Board o~Directors County Sanitation District No.3 Orange County,California —3-.