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HomeMy WebLinkAboutDistrict 03 Minutes 1952-05-28MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COUNTY ShNITATION DISTRICT NO.3 ORANGE COUNTY,CALIFORNLI May 2~,1952 at ~:OO p,m. Board of Supervisors’Room Court House Santa Ana,California The Chief Engineer and General Manager called the joint meeting of the Boards to order at ~:1O p.m. The roll was called arid the Secretary reported a quorum to be present for each of the Districts’Boards. The Secretary reported the absence of the Chairman of the joint meeting of the Districts’Boards. Directors present:Hugh W.Warden (Chairman) • Nelson M.Launer Joseph Webber Willis H.Warner Directors absent:C.R.Miller Others present:Raymond R.Ribal Nat H.Neff C.Arthur Nisson,Jr. John A.Carollo J.A.Woolley K.J.Harrison Carl J.Thornton R.N.Christiansen Harry Ashton Raymond N.Hertel Walter Ramsey Ora Mae Merritt,Secretary Chairman pro tern The Boards of Directors took the follow ing action: Moved by Director Warner,seconded by Director Boney and duly carried: That Director Courtney R.Chandler be appointed Chairman pro tern of the joint meeting of the Districts’Boards. Approval of Minutes The Boards of Directors took the following action: Moved by Director Warner,duly seconded and carried that the minutes of the meeting held on May 14,1952 be approved,as mailed outs Correspondence and The Secretary read a letter from Harrison Bills from Harrison &Woolley and Headman,Ferguson &Carollo, &Woo]~~etal transmitting bill for services performed and requesting approval of method of computing iayrnent for work done under terms of their contract relative to cost plus services. The Boards of Directors took the following action: -4-- Moved by Director Boney,se~onded by Director Lengenbeck and duly carried: That the letter dated May 7,1952 from Harrison & Woolley and Headman,Ferguson &Carollo,be received and ordered filed;and that the method of computing charges for cost plus services outlined therein be approved. The Secretary read a letter from Harrison &Woolley, Headman,Ferguson &Carollo,dated May 28,1952,trans mitting 10 copies each of the complete and final plans and specifications for the Ocean Outfall,both Land and Marine Sections,with cost estimates therein on the Marine Section -Proposal No.1,recommended by them at an estimated cost of ~2,O90,0O0~00;and Proposal No.2 thereth,Marine Section Alternate Plan and Specifications designed in accordance with the recommandations contained in the report of the Chief Engineer,at an estimated cost of ~2,3l0,OO0,00. The Boards of Directors took the following action: Moved by Director darner,duly seconded and carried: That the letter from Harrison &Woolley,Headman, Ferguson &Carollo,dated May 2~,1952,be received and ordered filed. Authorizing Payment The Boards of Directors took the of Bills Submitted following action: by Ha±rison & Woolley,e’ta1~Moved by Director Langeribeck, seconded by Director Warner and duly carried: That bills received from Harrison &Woolley and Headman,Ferguson &Carollo in the amounts of ~95~.31 and ~9.72 respectively,be accepted and payment be made to them in accordance with the bills presented. The Boards of Directors took the following actions Moved by Director Warner,seconded by Director Boney and duly carried: That payment of $25,924.~O be madeto Harrison & Woolley and Headman,Ferguson &Carollo,in accordance with the bill presented by them,for services rendered in preparation of final plans and specifications for the Ocean Outfall,Land and Marine Sections,and that the bill presented by them for this amount be accepted as the basis of payment,in accordance with the terms of their contract. Agencies to Receive The Boards of Directors took the Copies of Engineers following action: Plans and Specifia~ cations Moved by Director Warner,seconded by Director Nelson,and duly carried: That the Chief Engineer and General Manager be instructed to forward the appropriate number of copies of the Engineers’final plans and specifications for the —2— Land and Marine sections of the outfall to the State Board of Health,Water Pollution Control Board and the State Allocation Board,requesting approval. Plans and Specifi cat ions on the Out fall and Authoriz irig Publication for Bids That a resolution be adopted approv ing and accepting the plans on the Land section of the outfall,as submitted by the Engineers. Upon roll call vote by Districts,the Secretary re ported the motion to adopt a Resolution accepting the plans on the Land section of the outfall as submitted by the Engineers was lost due to insufficient affirmative votes by the Boards of Districts Nos.1,2,3,5,6 and 7; and That this motion had unanimously carried by roll call vote of the Board of District No0 11,and the resolution so adopted by that Board. _______________ The Boards of Directors took the _______________ following action: Moved by Director J.L.McBride, seconded by Director Nelson M,Launer and duly carried: That the plans and specifications of the Land and Marine Sections of the Ocean Outfall be referred to the Executive Committee and the Chief Engineer for study and an early report to be made to the Boards. Approval of Joint A motion was made by Director Administrative - Warden,seconded by Director Haiber Warrant Register and duly carried,approving the Joint Administrative Warrant Reg ister for signature and payment of:. Proposed Resolution Accepting Final The Boards of Directors took the following action: Moved by Director ~iJarner,seconded by Director Boney: Referral to the ~xecutive Committee Warrant Demand No In Favor Of Amount JA-126 Tiernan’s 137.43. 127 12~ 129 Kee Lox Manufacturing Co. Bales Office Equipment Co. Dennis Printers and Stationers 12.60 19.~7 2O7~2 130 131 132 Surveyors Service Co., F,R,Harwood,Postmaster David Fryman $ 354.71 30.00 63.50 ~25.93 Business Held Over The Chairman called for a discuss ion upon the status of the treat ment plant site,which property had been reported to have been annexed by the City of Huntington Beach,.. Mr.Ribal and Mr.Nisson reported upon conferences held with’the City Engineer and City Attorney of Hunting~rn Beach 1~ascertaining requirements to be followed by the Districts,and that Mr.Overmyer had agreed to follow through with their Planning Commission for detailed pro- —3— ~:D~3 78 posed treafment plant site area, The Chief Engineer and General Manager reported that further information would be brought to the Boards on this matter as soon as he and Mr.Nisson receive the required details of procedure from the City Attorney and City Eng ineer ofHuntington Beach. Report of the Executive Director Warner,Chairman pro tern Cómmitteé of the Executive Committee,reported’ that the Committee had met on May 26, 1952,following meeting of District No.1 Board;that the Chief Engineer and General Manager presented several items for consideration and that he will present these items to the Boards asa whole. Report of the Chief Mr.Ribal read his report to the Engin~eer~and.Gener~l Directors.This report is on record Manager in the office of the Secretary. The Chief Engineer and General Manager read a letter dated May 23,1952 from Peter Karales,addressed to the Board of Directors of County Sanitation District No.1 in which he agreed to grant permission to drill exploratory holes upon his land for the sum of ~l5O.OO per acre for damage done to crops. Authorizing Payment for The Board of Directors adopted Re- Soil Dorin~s and I~esciñd~solution No.162_3 ,authorizing soil ing Resolution Na,156 borings,taking samples and anal’ysis thereof at a cost not to exceed ~35OO.OO;and repealing Resolution No.156-3 , which Guthor ized this work at a cost not to exceed ~25OO.OO.Certi fied copy of this Resolution is attached hereto and made a part of these minutes. Special Consultants The Boards of Directors took the following action: Moved by Director Launer,seconded by Director Humeston: That the Districts’Boards adopt the Resolution re commended by the Chief Engineer arid General Manager authorizing employment of consultants from time to time in technical matters,at a total cost not to exceed ~5,OOO.OO. Upon roll call vote,the Secretary reported that the motion to adopt Resolution authorizing the employment of consultants had carried by the Board of Directors.Re solution so adopted has been numbered 168-~3 ;certified copy of this Resolution is attached hereto and made a part of these minutes. The Secretary reported that the motion to adopt the Resolution authorizing employment of consultants,as adopted by the Boards of Districts Nos,2,3,and 7,was lost due to insufficient affirmative votes by the Boards of Districts Nos.1,5,6 and 11. •Referral to Executive A motion was made by Director Launer, Committei seconded by Director McBride and duly carried,that the recommended Resolution authorizing employment of special consultants —4- Use of Private Auto mobiles by Em~lovees of.the Districts The Boards of Directors took the following action: Moved by Director Langenbeck,secon ded by Director Warden and duly carrie4: That the Chief Engineer and General Manager be and he is hereby authorized to enter into a maintenance agree ment with I.B.M.Corporation for the maintenance of an electric typewriter at an annual service charge of $30.00; and that said $30.00 annual service charge be paid from the Joint Administrative Fund, Creating Certain ?in ~the Joj~t Admini St rat ivé 0rg~aniza~i6n and. Construction Organ’ izätión and Fjxjn~ Salariis That the Resolution recommended by the Chief Engineer and General Man ager relative to positions and salaries for Joint Adminis trative and Construction Personnel be referred to the Executive Committee for study and report to the Boards. ______________________ The Boards of Directors took the _______________________ following action: Moved by Director Seabridge and seconded by Director Warden:• That the Boards adopt a Resolution appointing Ora Mae Merritt as Secretary of each of the Districts’ Boards and fixing sa~Lary therefor at $355.00 per month. In the discussion that followed,Director Chandler requested further information as to the number of hours per month the Secretary has been working in performance of her duties for the Districts, A motion was made by Director Warner,seconded by Director Boney and duly carried: That,the question relative to salary adjustment for the Secretary be referred to the Executive Committee for review,and that report and recommendation made to the Boards at the next joint meeting. ___________________ The Boards of Directors took the ___________________ following action: Moved by Director Boney,seconded by Director ~arden and duly carried: be referred to the Executive Committee for review and re port to the Boards. ____________________ The Boards.of Di~rectors adopted __________________ Resolution No.164..3,authorizing use _____________________ of private motor vehicles by con- V struction employees with comperi— sation of l0~per mile therefor;and use of private motor vehicles by office employees with compensation therefor at the rate of 7~per mile.Certified copies of this Resolution is attached hereto and made a part of these minutes. Electric Typewriter Servjãi~lvlaintenance Contraet The Boards of Directors took the following action: Moved by Director Boney,seconded by Director Warden and duly carried: Appointment of Secretary arid Fixing Compensation - Request for Position - Clajsjfj cat ions —5— That the proposed motion authorizing the Chief Engineer to employ assistants at salaries to become effect ive on July 1,1952,be referred to the Executive Committee for analysis and report to the Boards at the next meeting. Authorjzjn~Employ men~c of 2 Sr,Con struction lnspecto.rs That the Chief Engineer and General Manager be and he is hereby authorized to employ two senior construction in spectors at a salary of 44~395.O0 per month,effective June 1, 1952. _________________ The Boards of~Directors took the ____________________ following action: Moved by Director Hajber,seconded by Director Warner~and duly carried: That the proposed resolution relative to the plans for the treatment plant be referred to the Executive Committee for review and recommendation to the Boards. Re:Computations Mr.Nisson,legal counsel for the on~Bil1s of Districts,expressed the opinion ~r1son &W~o1ley that Warrant Demands approved by et al the Boards for payment to Harrison and Woolley,Headman,Ferguson & Carollo for their cost plus services,wherein the percent age of 37,50 is used for overhead rather than an itemized statement of overhead costs,will be disallowed by the County Auditor. Adjournment __________________ Upon a motion made by Director 7 Warden,seconded by Director McBride and duly carried,the chairman declared the meeting ad journed at 10:30 p.m. n,Board o irectors Co y Sanitation District No.3 Orange County,California ATTEST: ~ County Sanitation District No.3 Orange County,California The Boards of Directors took the fol1~wing action: Moved by Director Langenbeck,secon ded by Director McBride and duly carried: Proposed Resolution Relative to Treat men~P1ai~t RESOLUTION NO.162-3 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,AND 11, AUTHORIZING THE CHIEF ENGINEER AND GENERAL MANAGER TO NEGOTIATE FOR AND TO OBTAIN THE NECESSARY SERVICES FOR THE MAKING OF SOIL BORINGS,THE TAKING OF SOIL SAMPLES AND THE MAKING OF SOIL ANALYSIS IN THE VICIN ITY OF SEWAGE TREATMENT PLANT NO.2,AND PROVIDING FOR THE PAYMENT OF THE COSTS FOR SUCH SOIL BORINGS, SAMPLING AND ANALYSIS FROM REVOLVING FUND ‘G’IN TilE PERCENTAGES ESTABLISHED BY RESOLUTION NOS.136 AND 137; AND RESCINDING RESOLUTION NO.156. RESOLVED:That the Chief Engineer arid General Manager be and he is hereby authorized to negotiate for and obtain the nec essary services for the making of soil borings,the taking of soil samples and the making of soil analysis in the vicinity of Treatment Plant No.2. FURTHER RESOLVED:That the cost of the above soil boring, sampling and analysis estimated to cost not in excess of $3,500 be paid from Revolving Fund “G”in the percentages established by Resolution No.136 adopted by the Boards of Directors of County Sanitation Districts Nos.2,3,5,6,7 and 11,on April 9,1952, and Resolution No.137 adopted by the Board of Directors of County Sanitation District No.1 on April 9,1952. FURTHER RESOLVED:That Resolution No.156 be and the same is hereby rescinded. The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.3 ,on the 2~th day of May ,1952. •~~~?iv Secretary~oard of Di ectors County Sanitation District No.3 Orange County,California STATE OF CALIFORNIA) ss ~COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation Distric.t No.3 of Orange County,California,do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.3 of Orange County,California,held on the ~th day of May ,1952,by the following roll call vote: -1-. ~ThS:Directors Nelson M.Launer,Joseph Webber, Willis H.Warner and Hugh W.Warden None ABSENT:Director C.R.Miller~ IN WITNESS ~jHEhEOF,I have hereunto set ny hand and affixed the seal of County Sanitation District No.3or Orange County, California9 this 2~thday of May ~1952. ~ Secrotary,Board of Directo ~s County Sanitation District No.3 Orange County~California — —2— RESOLUTION NO,164-3 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,8 AND 11,OF ORANGE COUNTY,CALIFORNIA AUTHORIZING THE USE OF PRIVATE MOTOR VFH ICLES BY THE EMPLOYEL~ THEREOF;ESTABLISHING THE COMPENSATION THEREFOR AND RESCINDING PREVIOUS RESOLUTIONS OF THE BOARDS IN CONFLICT HEREWITH, 1~~HEREAS,the County Sanitation Districts Nose 1~2,3, 5,6,7~8 and ii,‘of Orange County will require tho use of private rn3tor vehicles in the transport of construeticn em ployees while on the business of the District~and f~r the occasicnai transport of office eu~loyees on District bus iness,and ~JH.EREAS,such use of private motor vehicles is no:b corn— pensatéd for in the salaries paid to said constriiction em ployees;now~thorefore~be It RESOLVED~That said Boards do hereby autho~’izo the use by construction employees of private motor vehicl€~s foi’trans portation for themselves and other employcea of the said Dist— ricts,ond establish as fair compensation for the said use,of motor vehicles the sun of ten (10)cents per mile. FURTHER RESOLVED:That said Boards ~do hereby authorize the use by office amployoes of private motor vehicles for the transportation of themselves a,nd other employees in the per— formance of duties assigned to them and establisI’~as fair compensation for the use of said motor vehicles the sum of seven and one—half (7~)cents per mile. FURTHER RESOLVED:That compensation for motor vehicle use by construction employees be paid.from.the Construction Funds of the District or Districts in the percentage the employee’s salary is charged to the District or Districts and in accord with the Construction and Operation Agreements heretofore ex ecuted,and may in the future agree to construct other works jointly. FUHTHER RESOLVED:That compensation for motor vehicles use by office~’employeos be paid from Joint A~inistrativo Funds0 FURTHER RESOLVED:That any previous resolution in conflict herewith be and the same is 1~eroby roscinded,.~ —1— The foregoing resolution was passed and adopted at a ‘regular meeting of the Board of Directors of County Sanitation,District No.3 , on the2~th day of May ,1952. LiZ &~~ Secretary,Board of ijirectors County Sanitation District No.3 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.3 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.3 of Orange County,California,held on the 28th day of May ,1952,by the fol1owir~g roll call vote: AYES:Directors Nelson M.Launer,Willis H.Warner, Joseph Webber and Hugh W.Warden NO~5:None ABSENT:Director C.R.Miller IN WiTNESS ‘vJHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.3 of Orange County, California,this 28th day of May ,1952. ~~~ Secretary,Board of Directoi~ County Sanitation District No.3 Orange County,California -2- .5 RESOLUTION NO.16~-3 RESOLUTION OF THE COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7 AND 11 OF ORANGE COUNTY~ CALIFORNIA,AUTHORIZING THE CHIEF ENGINEER AND GENERAL MANAGER TO EMPLOY SPECIAL CONSULTANTS OR ASSISTANTS FOR THE REVIEW OF PLANS,SPECI FICATIONS AND ESTIMATES,AT A COST NOT TO EX CEED $5,000 AND PROVIDING FOR THE PAYMENT TFIEREFOR RESOLVED:That the Chief Engineer and General Manager be and he is hereby authorized to employ Bpecial consultants or assistants from time to time as deemed necessary to advise him with respect to technical matters concerning plans,specifications and estimates for the joint sewerage facilities to be constructed by County Sani tation Districts Nos.1,2,3,5,6,7 and 11,of Orange County, California. FURTHER RESOLVED:That payment for the above authorized services be paid from the Construction Funds of the several Districts in proportion to their ownership in the particular portion of the joint works under consideration. FURTHER RESOLVED:That not in excess of $5,000 shall be spent for these purposes, The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.3 ,on the 2~th day of May ,1952. c~2~~ Secretary,Board of Dii~ectbrs •County Sanitation District No.3 •Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) ~ I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.3 of Orange County,California,do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.3 of Orange County,California,held on the 2~th •day of May ,1952,by the following roll call vote: —1— •8b AYES:Directors Nelson M.Launer,Joseph Webber and Hugh W.Warden NOES:Director Willis H.Warner ABSENT:Director C.R.Miller IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.3 of Orange County,California,this 2~th day of May 1952. i~i~~~ Secretary,Board Of Directors County Sanitation District No.3 Orange County,California —2--