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HomeMy WebLinkAboutDistrict 03 Minutes 1952-03-1228 MINUTES OF REGULA~R ~€ETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.3 March 12,1952 at a:OO p.m. Board of Supervisors’Room Court House Santa Ana,Ca).ifornia Chairman Finch called the joint meeting of the Districtst Boards to order at ~:O5 p.m. The roll was called and the Secretary reported a quorum of the Board to be present: Directors present:Hugh W.Warden (Chain-nan),Nelson N.Launer Willis H.Warner,C.R.Miller and Wheeler L.Birdwell,Jr. Directors absent:None Others present:Raymond R.Ribal,Chief Engineer and General Manager C.Arthur Nisson,Jr.,Attorney Nat H.Neff J.A.Woolley K.J.Harrison Loren Blakeley William Carver Ora Mae Merritt,Secretary ~inutes of Febr~~A motion was made,duly seconded and 27,1952 and March Larried,approving the minutes of 5,l952~the regular meeting held on February 27,1952 and adjourned to and held on March 5,1952. Rules and Procedure The Board of Directors adopted Resolution No.132-3,establishing rules and pro cedure for meetings and for the Executive Committee.Certified copy of this Resolution is attached hereto and.made a part of these minutes. Report of Chief Mr.Ribal,Chief J~ngineer and General Engineer and manager made a report upon staff re General Manager quiremerits and recommended the employ ment of Mr.Francis F.Tenchert. A motion was made by Director Willis H.Warner duly seconded and carried that the Chief Engineer and General Manager be authorized to employ Francis F.Tenchërt,Engineer, at the rate o±~~5l6.OO per month for the interim period pending the receipt of preliminary plans on the treatment plant. -1— _______________ Mr.Ribal read his report on the ____ Preliminary Plans for Land and ______________ Marine Sections of the Outfall which had been referred to him by action of the Boards for study and report.Charts were used in pointing out details in the general discussion following the report.These charts are in the office of the Chief Engineer and General Manager.Mr.Ribal expressed his desire that the Directors feel free to come into the office at 1104 West Eighth Street,Santa Ana,California at any time for discu~on of the work and any further inform ation they might desire. A motion was made by Director C.Ft.Miller,duly seconded and carried that the report of the Chief Engineer and General Manager on the engineers’preliminary pldns for land and marine sections of the outfall be referred to Mr. Ribal and the engineers for consideration o~’details and a report be submitted to the Directors at an adjourned meeting to be held Wednesday evening,March 19,1952. Operating Fund A motion was made by Director Warrant Register Launer,duly seconded and carried, approving District No.3 Operating Fund Warrant Register for signature and payment of: Warrant Demand No.In Favor Of Amount 3—6 Thomas J.Eadington ____ Adjournment Upon a motion made by Director Warner, duly seconded and carried,the Chair man declared the meeting adjourned at 10:10 p.m.to Wednesday evening,March 19,1952 at the hour of ~:OO p.m.,in the Board of Supervisors’Room,Court House,Santa Ana,California Chair of the Board of Directors Count Sanitarion District No.3 Orange County,California ATTEST: ‘~7~~727~2~?’ Secretary °~the BOar~of Direótors County Sanitation District No.3 Orange County,California Report of Chief En~eer and_ General Manager 5.75 —2— ~.ao RESOLUTION NO.132-3 A RESOLUTION OF COUNTY SANITATION DISTRICT NO.THR~OF ORANGE COUNTY FIXING AND ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE DISTRICT WHEN ACTING AS A PART OF TH~JOINT ADNINISTfl~TIVE ORGANIZATION,AND FOR ORGANIZING THE HOARD OF DIRECTORS OF THIS DISTRICT AND FOR ORGAN IZING THE ME~fl3ERS OF THE JOINT ADMINISTRA TIVE ORGANIZATION. WHEREAS,County Sanitation~District No.Three of Orange County is now also known as a part of the Joint Administrative Organization by virtue of an agreement dated December ~,194~as contemplated in Sections 4~4O,.4~14 and 1+~42 of the Health and Safety Code;and WHEREAS,it is desired to establish rules of procedure to facilitate the orderly handling of business to come before the Joint Administrative Organization. NOW,THEREFORE,BE iT RESOLVED: Section 1.That the business of the District to come ~before the District,and before the District as part of the business of the Joint Administrative Organization shall be carried on and conducted in accordance with the provisions of the 75th Anniversary Edition of “Robert’s Rules of Order Revised”,a copy of which is on file in the office of the Secretary of the Joint Administrative Organization,except wherein the special provisions hereinafter set forth conflict therewith or constitute a change thereto. A.Quorum;A rrajority of the Directors in five of the eight County Sanitation Districts of Orange County constituting the members of the Joint Administrative Organization shall con stitute a quorum of the Joint Administrative Organization. B.Executive Committee:There shall be a permanent ~ committee designated as the Executive Committee which shall con sist of the chairman of the directors of each district.The Chief ~ngineer and General Manager of the Joint Administrative Organization shall be an ex-officio member.Any director member unable to attend a meeting of this Committee may designate another director of the District he represents to serve in his pLace and stead. -1- .~31 (1)The Executive Committee shall meet to consider those matters referred to it by the Joint Administrative Organ ization. (2)The Executive Committee nay elect a chairmen at its second meeting in May of each year to serve at the pleasure of the majority of the Committee.The Executive Committee may fix a regular meeting time and place, (3)The Chief Engineer and General Manager may cancel any regular meeting by giving oral notice of such cancellation thereof ~there there is no business to cone before the nieeting. (Lb)Members of the Executive Committee shall be entitled to mileage and compensation for attendance at Executive Committee meetings,or for other District business. (C)Motion to Refer to Executive Committee:Any director at a Joint Administrative meeting may move to have any matter of policy,or other activity affecting the riembers of the Joint Administrative Organization,or any one of the m~iber Districts,referred to the Executive Coximitteefor study and report.This motion shaU be a privileged motion and when ~ily seconded,discussion thereof shall be limited to directors only, and for a period not to exceed two minutes per person.It shall be passed by an affirmative vote of a majority of the Districts. (D)Motions to Come Eefore Joint Administrative Organ ization:Any motion or resolution to come before the Joint Administrative Organization for joint action by all of the parti cipating Districts,excepting only District No.8,shall be hand led in the following manner: The motion or resolution may be introduced by any mem ber and when so introduced shall be read or repeated by the Chairman of the Joint Administrative Organization.The Chairman shall thereafter call for discussion on the motion or resolution at which time any ri~iher may discuss the matter pending.Any person other than a director present at the meeting may speak to the motion if the Chairman recognizes him or her.Sole discre tion to the extent of discussion outside of the membership of the Joint Administrative Organization shall rest with the Chair- —2— man.At the close of discussion the Chairman may,in his dis cretion,repeat the motion or.resolution pending,and thereafter call for vote in the follo~tng manner; The Secretary will poll each District in the following manner: “On the motion for District No.“,(Roll call for resolu tions,voice vote for routine motions,except in case of close vote.)The Secretary shall determine whether or not the matter is passed. E.Expenditure of Funds or Appropriation of Funds* Any action calling for the expenditure or appropriation of funds of the Districts not previously authorized by each District, must be approved by each District so affected, F.Chairman of the Joint Administrative Organization: A chairman of the Joint Administrative Organization shall be elected by a majority vote of the Districts at the first meeting in May of each year.The Chairman shall serve at the pleasure of the majority of the Districts. G.Chairman of the District:A chairman shall be elected by the members of the District Board at the first meeting in May of each year,and said Chairman shall serve at the pleasure of the majority of said members. H.Amendment of Rules or Procedi~’e:The foregoing rules of procedure may be amended by the adoption of a resolution by each of the eight member districts in respect to the conduct of the business of the District as a part of the Joint Administra tive Organization.As to the other business of the District said rules may be amended by a two-thirds majority vote of the members of the district. I.So much of Resolution No.21 as is in conflict herewith is hereby repealed. The foregoing resolution was introduced by Director C.~ Miller ,who moved its adoption.Said motion was se conded by Director Willis ~.Warner , and was carried by the following vote: ~3— AYES:Directors C.R.Miller,Willis H.Warner,Nelson N. Launer,Wheeler L.Birdwell,Jr.and Hugh W.Warden — NOES:None ABSEI~1T:None STATE OF CALIF~NIA) )88 COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.Three of Orange County,Calif ornia,hereby certify that.the above and ~forego1ng resolution was duly and regularly adopted by said Board at a regular meeting thereof held on the 12th day of March ,1952. IN WITNESS WHEREOF,I have hereunto set my hand and seal this .day of March ,1952. Secreta~y or the Boaratof Directors of County Sanitation District NoV.3 of Orange County,California.