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HomeMy WebLinkAboutDistrict 02 Minutes 1952-12-17MINUT~OF REGULAR MEETING,ADJOURNED S~SION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.2 ORANGE COUNTY,CALIFORNIA Deeember 17,1952 at ~OO p.m0 Room 239,1104.West Eighth Street Santa Aria,California The Boards of Directors met in adjourned session at the hour of ~OO p.m.,December 17,1952 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Finch called the joint meeting of the Districts’ Boards to order at ~:O0 p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Robert H.Boney (Chairman) Hugh W.Warden Don B.Hariber Frank J.Schweitzer,Jr. William H.Hirstein Willis H.Warner Charles E.Stevens (Director Stevens arrived at 9:1+5 p.m.) Directors absent:None Others present:LeeM.Nelson,C.Arthur Nisson, Jr.,Walter Qhaf~fee,Harry Ashton, John A.Carollo,K.J.Harrison, J.A.Woolley Nat H.Neff, E,00 Meador,áarl J,Thornton, Walter Ramsey,Kenneth Perry, Raymond M.Hertel,Mrs.~1izabeth Barber,Mrs.Josephine Campbell and Ora Mae Merritt,Secretary Càrrespondence The Secretary reada letter from Harrison &Woolley,and Headman, Ferguson &Carollo,transmitting 10 copies of the final plans and specifications for the Land Section of the Ocean Outfall Sewer,as revised,pursuant to instructions of the Boards on November 19~1952.The Secretary reported that a copy of these plans and specifications had been delivered to the Chairman of each of the Boards. •The Boards of Directof’s took the fo11oi~dng action: Moved by Director Courtney R.Chandler,seconded by Director Robert Ii.Boney and du~y carried by the Boards.of Directors of County Sanitation Districts Nos.]~2,3,5, 6,7andll: That the revised final plans and specifications for the Land Section of the Ocean Outfall Sewer and the letter of transmittal dated December 12,1952 be received and ordered filed. 2:0:1 The Secretary reported that a letter dated December 16,1952 from Harrison &Woolley,and Headman,Ferguson &Carollo,would be included in the report of the Chief Engineer and General Manager. Approval of Director Launer requested Minutes that the minutes of the meeting held on November 19,1952,lines 12,13 and 11k,paragraph entitled uAuthorizing Preparation of a Modified Plan for Ocean Outfall Sewer,Land Sectiori~which read: ~and during the thirty day period required for redesign,the treatment plant and trunk lines could then be given more study without holding up construction of the ocean outfall.’1 - be corrected to read: ‘1and allow the use of this section for Newport Beach,Huntington Beach and the J,O,S,after the 1953 season and that the treatment plant and other trunk lines could then be giv~more study without holding up construction of the ocean outfall.” i~hereupon,the Boards of Directors took the following action~ Moved by Director Willis H.Warner,seconded by Director (~.FL Miller and duly carried by the Boards of Directors of County Sanitation Distr lets Nose 1,2,3,5,6,7 and 11: That the minutes of the joint meeting of the Boards on November 19,1952 be corrected as requested by Director Launer,and approved as.corrected. Amendment of — Director Langenbeck requested Motion re a clarification of the motion 1~esolutions and made by Director Warden,seconded business matters by Director Haiber and carried by the Boards at the meeting on November 19,1952,relative to processing all resolutions and other important business matters through the Chief Engineer and General Manager and the attorney before presentation to the Directors,stating this appeared to be a restriction upon the Directors which might preclude discussion of the Districts’business or taking up of new matters at a meeting of the Boards. After a general discussion,the Boards of Directors took the following action: Moved by Director Roy Seabridge,seconded by Director Vernon E.Langenbeck and unanimously carried by theBoards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: -.2. That the motion passed on November 19,1952,- reading: ~That all resolutions and all important business matters of the joint Boards of Directors be presented to the Chief Engineer and G~enera1 Manager and the Districts’attorney before presentation to the Boards.i? be and the same is hei~eby amended by striking out the words “and all important business matters.” ____________________ The Boards of Directors took the following action: Moved by Director Willis H.1,qa~er, seconded by Director Vernon E.Langenbeck and duly carried by theBoard5 of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of: Warrant Demand No~In Favor Of _____ The Pacific Telephone &Telegraph Co. Orange County Blueprint Shop Stein’s Stationery Store South Main Stationers Hawley’s Bales Office Equipment Co. Santa Ana Register City of Santa Ana Ace Rents Dennis Printers &Stationers ~ouis L,Lane,Jr. Kenneth L.Perry W,M,Pomerenke F.R.Harwood,Postmaster Ora Mae Merritt ______ Approval Fund ~K” of Revo1vin~ Warrant Rej~ister The Board of Directors took the following action: Moved by Director Willis H. Warner,seconded by Director Vernon E.Langenbeck and duly carried by the Bo~rds’of~Directors of County Sani tation Districts Nos,1,2,3,5,6,7 and 11: That the Revolving Fund “A”Warrant Register be approved for signature and payment of: Warrant Demand_No.In Favor Of ____ A-17 Orange County Blueprint Shop ~4,3 Moved by Director Vernon E, Langenbeck,seconded by Director Joseph Webber and unanimously carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: The Boards of Directors took the following action: Approval of Joint Administrative Warrant Register JA-.239 240 24.1 242 24.3 24.4 •24.5 246 247 24.~ • 249 250 251 252 253 Amount ~~,60 21.74 91.61 ~° 14.,53 5 I 33 26.39 1,60 212.00 5.4.0 23.9~ 4.5~ 11.70 3.50 30.00 10.05 Acce1)tir1c~ReDort and Amount aut horizing payment to Holmes &Narvei~.I~ ‘—3— That the report of Holmes &Narver,Inc.,dated November 19,1952,be accepted and that their bill dated November 30,1952 for ~l,592.20 be accepted as the basis of payment and this amourt be paid to them through the Suspense Fund f~m the Construction Funds of County Sanitation Districts Nos.1,2,3,6,7 and 11 in the following percentages~ District No,1 16.75% 2 32.23% “3 24.44% it ~6 9 7 l6.o~% “11 2.32% 100.00% Report of the Chief The Chairman called upon Mr. ~E~gineer and General Lee M.Nelson for a report and Manag~rupon the plans recommendation upon the revised and specifications plans and specifications for the revised;for the Land land section of the ocean outfall Section,Ocean Outfall sewer,as submitted by the design Sewer engineers. Mr.Nelson read his report to the Directors,stating that he had found the plans and specifications to be clear and concise and the design in accordance with good engineering practice;that he recommended the Boards’ acceptance of the plans and the publication of notice calling for bids to be received not later than January 14, 1953. Report of the Design Messr~.Harrison,Woolley and Engineers Carollo,representin~the firms of Harrison &Woolley,and Headman, Ferguson &Carollo,explained the new design of the land section of the ocean outfall sewer which included 7~” reinforced concrete pipe from the marine section inland for approximately 700 feet and 60”reinforced concrete pipe for the remaining 1355 feet at an estimated constr uction cost of ~223,935;and an alternate proposal using 7~”reinforced concrete pipe instead of 60” on the 1355 foot section,at a total estimated constr uction cost (using the 7~”alternate)of ~231,1~5. Mr.Harrison reported that their revised design pro vides a considerable saving by raising the level and placing 1300 feet of pipe on trestle;but since the entire line will be subject to infilteration from tidal waters at low flow or will be subject to internal pressures at higher flow,relative water tight joints are required and two alternate types of pipe joints are included in the proposal,being (1)the bell and spigot tubular rubber,gasket grQut-filled joint and (2)th~hell and spigot solid rubber gasket joint. Mr.Carollo led a discussion upon conditions eor~ tributing to sulfides generated by sewage,the cost and effectiveness of various methods of pipe protection, and the amount of protection given the pipe against sulfuric acid where chlorination is used Lorodor control. -4- Adoption of Final The Board of Directors adopted Plans and Specifi Resolution No.239,adopting ~ cations for the plans and specifications for the Land Section,Ocean - Land Section,Ocean Outfall Sewer, Outfall arid authoriz and instructing the Secretary of in~notice calTThg the Board of Directors to publish for bids notice ceiling for construction of this sewer.Certified cofly of this resolution is attached hereto and made a part of these minutes1 Report of the — Director Warner,Chairmen of the Fj.nance Comm~tte~Finance Committee reported that considerable time and effort had been spent in reviewing the many problems confronting the Districts by the deficit of some ~4OO,OOO in the bond funds for~completion of the project under the original plan;realizing the desire of all Directors that maximum facilities be built with the money available and within the shortest period 3f time,the Committee believes the plan presented and approved in principal the best method of procedure;a’so,that in analyzing the accounts,they found items charged against the bond funds for expendi tures other than construction costs,and as there will be future charges of this nature,recommend that a con tingency be set up for such payments.Chairman Warner presented for consideration a time schedule for corn-. pletion of each unit of tI~e work and stated that the Finance Committee unanimously recommend that the Boards instruct the design engineers to prepare preliminary plans covering the trunks and treatment plant facilities based upon the plan devised by the Committee with an equitable distribution of the costs and capacities in the modification and that they prepare a chart with the plans showing the respective intorests in the final participation so that it can clearly be understood what the program involves. There followed a discussion upon clarification of future costs of construCtion of the ~llis Avenue line and maintenance costs uncic~r the proposed modified plan; Director McBride as1~ed Director Warner,for the record, if the responsibility of Districts Nos,1,7 and 11 would cease for the cost of operation and maintenance and any future additional construction costs of the reversed Ellis Avenue line after that line had once been completed with bond funds.Director Warner stated that it was his under standing that the responsibility of Districts Nos.1,7 and 11 would cease at the time the line was completed, Director Flaiber stated that under the proposed modified plan,some of the Districts would own capacity rights in a line which they would not use and asked that if a line should fail and have to be reconstructed wo’~ld the Districts owning the capacity rig~1ts but not using them have to pay for rehuildingthe line.Mr.Nisson, legal counsel for the Districts,stated that in the absence of an agreement these Districts would not be responsible. —5— Ordering the pre Director Warden requested p paratfon of a consideration be givento 1 pricing re~-ort modifying the bond plan by reduction of size of the lines and capacity in the treatment plant,stating that -plans and spcifications for the treatment plant being 60%complete,if facilities could be built with funds available by such modification,considerable time and expense might be .saveth The design engineers were requested to submit a proposal of estimated costs based upon Director Warden’s suc’~gestion.A verbal proposal to be confini~ed in writings was made by the desi~engineers that for a fee of ~)5,O0OQOO,Harrison &Woolley,and Headman,Fer~ison &Carollo,would prepare a pricing report covering estimates of the costs of: 1,Treatment Plant ~2 at site near present Booster Station based upon the preliminary plans previously submitted and as ordered modified by the Boards of Directors upon the recommendation of the Chief Engineer and General Manager and for which final plans are now 60%complete. 2,Treatment Plant #2 at same site as above, but reduced in ~pacity from the ~mgd, as estimated in (1)above,to a capacity of 24.29 mgd,except that the pump pit will be predicated upon ~mgd as agreed to be necessary by Mr.McBride~ 3.Treatment Plant #2 at same site as above,but reduced in capacity from 2~.g mgd to such lesser capacity as can be built for approximately ~900,00O,which is the available money left for treatment plant purposes. and; Estimate the sizes of pipe that can be built for the money now available f or each of the following lines: Ellis Avenue Bushard Street Treatment }lant Trunk J.O,S,Connecting Trunk The Boards of Directors took the following action: Moved by Director Vernon ~.Langenbeck,seconded by Director C,R.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos.l~2,3,5, 6,7 and 11: That the verbal proposal made by Harrison &Woolley, and Heasman,Ferguson &Carollo be accepted and that they be instructed to prepare and submit a pricing report on or before January 14,1952 on estimated construction costs as outlined in their yerbal proposal;and that the fee of ~5,0OO for the preparation of the pricing report be paid to Harrison~&Woolley~and Headman,Ferguson &Carob within ten days after submission of this report through the Suspense Fund f~m the~Construction Funds of County Sanitation Districts Nos,1,2,3,5,6,7 and 11 in the following percentages; District No.1 29,12% “2 21~6~% 3 17.20% U 5 ~77% ~?6 io.oi~.%~. 7 ~.12% 11 5.07% 100..00% __________________ The Boards of Directors toolc the ____________________ following action: Moved by Director Vernon E. Langenbeck,seconded by Director Vincent L~Humeston and duly carried by roil call vote of th~’Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That further engineering design of fthal plans• and specifications on the Treatment Plant be ordered stopped and payment for work done to date in the emount of 60%of the fee of Harrison &‘Joolley,and Headman, Ferguson &Carollo (per Paragraph XI,sub-paragraph 3 of their contract dated February 1,1952)be paid in accordance with the terms of their bill for ~l3,F~2/+.00, dated December 16,1952,and that this bill be accepted as the basis of paym’~nt for services rendered the Districts in the percentages set forth therein; said payment to be made from the Construction Funds of County Sanitation Districts Nos.1,2,3,5,6~7 and 11 through the Suspense Fund, ___________________ Mr.Nelson read his report to ____________________ the Directors.Following the ___________________ reading of this report,the Boards of Directors took the Moved by Director Hugh W.Warden,seconded by Director Vincent L.Humeston and duly carried: That the report of the Chief Engineer and General Manager be received and ordered filed. Approval to be secured from Healy Tibbitts Construction Company ret, change of sut’ervisiori of Moved by Director Frank J. inspection ______________ Schweitzer,Jr.,seconded by Director Robert H.Boney and duly carried by the Boards’of’Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Manager be authorized and instructed to take such action as necessary to secure the apt’roval of Healy Tibbitts Construction Company for the change of engineering superTision’and inspection on the marine section of the ocean outfall sewer from the Districtst Chief engineer and General,Manager to Harrison &Woolley, and Headman,Ferguson &Carollo, ~~prova1of hills,and authorizing,payment to Hprrison’&Wool~ and Headman,Ferguson &Carollo U ‘212 Stop Work Order on Final Plans for the Treatment Plant Report of the thief Engineer and General Mana~r following action: The Boards of Directors took the following actiont Chandler and duly carried: The Boards of Directors of County’ Sanitation Districts Nos,1,2,5,6 and 7 took the following action: Moved by Director Willis H.Warner, seconded by Director Courtney R, -7-. ~2~8 That final plans.and sçe~ifications for the Newport Beach Trunk i?Bt?,Unit I,and cJ.O.S~Connection Trunk submitted on October22~1952 by thedesign engineers,Harrison &Woolley,and Headman, Ferguson &Carollo,beand they are hereby approved; and that payment of 4~l,347.O6,second installment of their fee for services rendered in the prepar ation of these final plans and specifications., be made to the design engineers and that their estimated cor~struction costs and bill for this amount dated December 16,1952 be accepted as the basis of payment in accordance with ~ar~.graph XI,sub-paragraph 3 of their contract dated February 1,1952;said payment to be made from the construction funds of County Sanitation Districts Nos.1,2,5,6 and.7 in the percentages set forth in the bill froM Harrison &Woolley,and Headman,Ferguson &Carollo. The Boards of Directors of County Sanitation Districts Nos. 1,2,6 and 7 took the following action: Moved by Director Willis H.Warner,seconded by Director Robert H.Boney and duly caned by the Boards of Directors of County Sanitation Districts Nos. 1,2,6 and 7: That final plans and specifications for the Ellts Avenue Trunk Sewer,submitted on September 24,,1952~, by the design engineers,Harrison &Woolley,and Headman,Ferguson &Carollo,be and they are hereby approved;and that paymenit of ~3,594.36,second installment of their fee for services rendered in the preparation of these final plans and specifications he made to the design engineers and that their estimated construction costs arid bill for this amount dated Decaiiber 16,1952 be accepted as the basis of payment in àccorda~ice with Paragraph~XI,sub-paragraph 3 of their contract dated February 1,1952;said payment to be made from the Construction Funds of County Sanitati.on Districts Nos.1,2,6 and 7 in the p~rcent~es set forth in the bill from Harrisor~ &Woolley,and Headman,Ferguson &Csrollo, The Boards of Directors of County Sanitation Districts Nos. 1,2,3,6,7 and 11 took the following action: Moved by Director Willis H.Warner,seconded by Director Roy Seabridge and duly carriedby the Boards’ of Directors of County 9anitation Districts Nos.,1,2, 3,6,7 and 11: That the final plans and specifications for the Bushard Street and Treatment Plant Trunk Sewers,s~ib mitted on October 22,1952 by the design engineers; Harrison &Woolley and Headman,Ferguson &Carollo, he and they are hereby approved;and that payment of ~2O,5~5.4O,second installment of their fee for services rendered in the preparation of these final plans and specifications,be made to the design engineers and that their estimated construction costs and bill for this amount dated December 16,1952,be accepted as the basis of payment in accordance with Paragraph XI, sub-paragraph 3 of their contract dated February 1,1952; said payment to be made from the Construction Funds of County Sanitation Districts Nos.1,2, 3,6,7 and 11 in the percentages set forth in the bill from Harrison &Woolley,and Headman, Ferguson &Carollo, Moved by Director Courtney R.Chandler,seconded by Director Robert H.Boney and duly ~carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and II: That the Suspense Fund Warrant Registers be approved for signature and payment of: Warrant Demand No,In Favor Of Warrant Demand No,In Favor Of ~4 ~2l.3O Operating Fund ~Varrani.t Regi St er The Board of Directors took the following action: Moved by Director Frank J.Schweitzer,Jr.,seconded by Director William H.Hirstein and duly carried: That District No.2 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No In Favor Of Robert H.Boney Don B.Haiber Charles E.Stevens William H.Hirstein~ Frank J.Schweitzer,Jr. Hugh W.Warden Willis H.Warner 296,o~ Ad4ourn~nt The Boards of Directors of Courity Sanitation Districts Nos.1,2,.3, 5~6 and 7 took the following action: Suspense Fund _ Warrant Register The Boards of Directors took the following action: S—29 S-30 S -31 S -32 The City of Orange Raymond lvi.Hertel Roland E.Lockwood Holmes &Narver,Inc. S —33 3—34 S —35 Amount ~,150.00 31.20 -52.70 1.592.20 ~] Amount ~ 25,526.g2 ~00 Harri..son &Woolley,and Headman, Ferguson &Carol1o~ Harrison &Woolley,and Headman, Ferguson &Carollo’ Harrison &Woolley,and Headman, Ferguson &Carollo 2..2~ 2—29 2-30 2—31 2.32 2—33 2~3 4 Amount ~.40 57.50 55.E~5 4.3.75 49.00 23.75 -9— Moved by Director Robert H.Boney,seconded by Director William H.Hirstein and duly carried by the Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6 and 7 that the meeting of these Boards be adjourned. ~Vhereupon,the Chairm-an declared the meeting of these Boards soadjourned at 10:50 p.m. ~aiziaan,Board’ofVDirecto~s ~7 County Sanitation District No./2 Orange County,California V ATTEST: ~~“2 Secretary,Board of Ditectors County Sanitation District No.2 Orange County,California -10- -- RESOLUTION NO.239-2 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.2 0?ORANGE ZOUNTY CALIFOi~NIA,APPROVING AND ADOPTING ~LANS AN~ SPECI’ICATIONS FOR THE OCEAN OUTFALL SEWER (LAND SECTION)AND AUTHORIZING MODIFICATION OF THE ORIGINAL ENGIN~R’S REPORT CONTAINED THERE IN,AND ORD.~RING SAID PLANS AND SPECIFICATIONS FILED IN THE OFFICE OF THE SECRETARY AND DIR ECTING THE SECRETARY TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION THEREOF. The Board of Dir ector~of County San ~tation District No.2 does resolve as follows: WHEREAS,the Design Engineers Harrison &Woolley,and Headinan~ Ferguson &Carollo have presented final detailed plans and speci fications dated December 1952 for.the construction of the Ocean Outfall Sewer (Land Section);and WH~EAS,said plans and specifications have been approved and recommended by the General Manager;and WHEREAS,said .plans and specifications contain certain changes in aligrinient,,size of pipe and grade of’said pipe for that portion of the work included in the Fngincer’s Report,dated De~ember 22,l94~and WHEREAS,such changes and modifications are necessary and the public interest requires said modifications and changes since the original report was filed; NOW,TH~ORE,BE IT RESOLVED: 1.That the Board of Directors of County Sanitation District No.2 of Orange County,California hereby finds and~declares that the public interest requires the changes of’the general plans for the work of the District by changing the alignment,size pf pipe and grade of said pipe for the Ocean Outfall Sewer (Land Section)from Engineer’s Station 0 —03 to Engineer’s Station 20 ~55 all within ~the County of Orange as shown on detailed plans for such submitted and recommended this day.Any previous modi— fic~tions not consistent herewith are hereby .rescondod. 2.That said detailed plans prepared by Harrison &Woolley, and Headman,Ferguson &Carollo dated December 1952 for the construction of the Ocean Outfall Sewer (Land Section)be and -1- the same are hereby adopted and ordered filed in the office of the Secretary of the Districts. 3.That the Secretary of the Board of Directors of County Sanitation District No.1 is hereby authorized and instructed ~to advertise for bids to be received until ~:OO p.m.,January 14,1953,for the construction of the Ocean Outfall Sewer (Land Section)as above described and shown on said plans and specifi c~.tions heretofore approved and filed with the Secretary of the Board of Directors on Dec~b3r 12,1952. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.2 of Orange County,California,held on the 17th day of December,1952, —p L~~ ~ec~etary,Board of Directors County Sanitation District No.2 Orange County,Ca1ifo~ia STATE OF C~LIFOflNIA) 35 COUNTY OF oR:~GE ) I,ORi~i.IAE IER.RITT,Secretary of the Board of Directors of r County Sanit~tion District No.2 of Or~nge County,California, do hereby certify th~t the above and foregoing resolution was passed and adopted by said Board at a regular adjourned meeting thereof held on the 17th day of December,1952,by the following roll call vote: AYES:Directors Robert H.Boney,Hu~i ‘J.~iarden,Don B.1-laiber, Charles .Stevens,Frank J.Schweitzer,Jr.,William Hi~’stein and ~1i11is H.‘~1arner yOES:None 4~SENT;None IN WITNESS ~1HEREOF I have hereunto set my hand and affixed the seal of County Sanitation District No.2 of Orange County, California this 17th day of December,1952. ~L ~~ Secretary,Board of Directors County Sanitation District No.2 Orange County,Cali fo rid a -2—