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HomeMy WebLinkAboutDistrict 02 Minutes 1952-10-01MINUTES REGULAR MEETING,ADJOURNED SESSICN BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.2 ORANGE COUNTY,CALIFORNIA October 1,1952 at E~:OO p.m. Room 239,1lO4~est Eighth Street Santa Ana,California The Board of Directors met in adjourned session at the hou~ of ~:OO p.i~.,October 1,1952,in Room 239 at llOL~~Jest Eighth Street. Santa Ana,California,pursuant to adjournment of the last regular meeting. Chaiman Finch called the joint meeting of the Districts1 Boards to order at F~:OO p.~n. The roil was called arid Board to be present. Directois present: Directors absent: Correspondence and the Secretary reported a quorum of the Robert H.Boney (Chairman), Don B.Haiber,Charles E.Stevens, Willis H.~Warner,Frank J. Schweitzer,Jr.and William Iii. Hirstein Hugh W.Warden Raymond H.Rihal’ C.Arthur Nissor, Harry Ashton John A.Carollo K.J.Harrison Carl J~Thornton Ora Mae Merritt, Communi cations 1.Trans~iittal of Plans and Specifications for_El1i~i~v~~ Trunk S ewer therein estimated The Secretary read a letter-from Harrison &~Joolley,Headman,Ferguson &Caro~.1o,transinittirio 10 copies of final plans and snecificatior~s for the Ellis Avenue Trunk Sewer,and listing construction costs. The Boards of Directors of County Sanitation District Nos.1,2,6 and 7 took the fol1owin~action: Mdved by Director ~‘Jillis H.warner,seconded by Director Courtney R.Chandler and duly carried: That the letter from Harrison &Fooiley,Headman, Ferguson &Carollo,transmitting final plans and specifi~. cations for the Ellis Avenue Trunk Sewer be received,and ordered filed in the office of the Secretary. Others pre5oi~t: Jr. S ecretary 1— 2.Aut~orizing payment — The Secretary reported that statement of bill submitted had been recejved from Harrison & by Harrison&Joolley Woolley,Headman,Ferguson &Carollo for the first installment of the fee due them for preparation of plans and specifications for the Ellis Avenue Trunk Sewer, The Boards of Directors of County Sanitation Distr~ icts i~0S,1,2,6 and 7 took the following action: Moved by Director Willis H.Warner,seconded by Director Robert H.Boney and duly carried’by roll call vote of the Boards of Districts Nos.1,2,6 and 7: That payment’of ~3,95L~.36 be made to Harrison & Woolley,Headman,Ferguson &~Carollo,in accordance with their bill dated September 2L~,1952,for services rendered in the preparation of final plans and specifications for the i!~llis Avenue Trunk Sewer,and that the bill presented by them for this amount he ac~epted as’the basis of payment in accordance with Paragraph XI,sub paragraph 3 of their contract dated February 1,1952. 3.Extension.of time — The Secretary read a letter from for prer~aration Harrison &Joollev,et al,requesting of plans and specifi an extension of time for prepsration ~~onsfor J.O.S. - of final plans and specifications for Sec.I Connection the J.OIS.Section One Connection Trun~ Trunk The-Boards of Directors of County Sani. ta.tion Districts Nose 1,2,5,6 and 7 took the following action: Moved by Director Willis H.Warner,seconded by Director Courtney R.Chandler and duly carried: That the letter from Harrison &Woolley;Headman, Ferguson &Carollo,dated September 2/f,1952,requesting extension of time for completion of plans and specificati~ for theJ.O.S.Section One Connection Trunk be received and ordered filed. Moved by Director Willis H.Warner,seconded by Director Robert H.Boney and duly carried by the~Boards of Directors of County Sanitation Districts Nos.1,2,5,6, and 7: That Harrison &Woolley,Headman,Fer~p~son &Carollo be and they are hereby granted an extension of time for the completion of’plans and specifications for the J.O.S. —2— I:tiis~~ Section One Connection Trunk to October 14,1952 for the reasons given in their letter of September 24,1952. Le~a1 Opionion re ~Jritten legal opinion dated September Collection of Back 24,1952,from Mr.C.Arthur Nisson Taxes from.Areas Jr.relative to collection of ~C~C Requestinj~Annex taxes was read by the Sec~arY. ation — The Boards of Directors took the following action: Moved by Direct~or Courtney R.Chandler,seconded by Director Don 3.Haiber and duly carried: That written legal opinion relative to collection of back taxes from areas requesting annexation be re ceived and ordered filed. San Diego Region The Secretary read a letter frorri No.9 Water P6i~the San Diego Region No~9 Water lution Contro1~Pollution Control Board,dated BoardTs Request September 19,1952. The Boards of’Directors took the following action: Moved by Director Vernon E,Langenbeck,seconded by Director Robert H.Boney and duly carried: That the letter from the San Diego No.9.~~‘1ater Pollution Control Board be received and ordered filed. Report of the Finance Director Warner,Chairman of the Committee Finance Committee reported: The Committee had diligently studied the problems in volved in~completing the joint program of the Sanitation Districts,and had analyzed varius methods which might accomplish the construction of’a countywide sewera~r,e dis posal system including,an ocean outfall 7000 feet in length. Elapse of time since the bonds were voted in 1949 had considerably reduced the vaTue of funds available for construction purposes;and the Committee had found the Modification Plan the only one,with certain revisions due to rise in cost since the plan was presented in 1951,which it could reqomrnend to the Boards for adoption. The Committee had studied and developed a Revised Modification Plan which would offer the features of building facilities with fundsavailabie,being a flexible plan and yet would provide for construction of the facilities in the shortest period of’time. Copies of the Revised Modification Plan were presented to the Directors,together with tabulations on the detailed estimates of construction,contingencies,engineering super vision and inspection,less funds to be made available from Chapter 20 funds -the aggregate total for expenditures from bond funds estimated at ~7,292,7O2;and tabulations on the Districts’bond funds available after deduction of cost of purchase of the new J.O~S.digester,etc.-aggregating ,lO~,OOO,leaving ~l5,29g reserve for all other costs~ —3— 182 itedommendations of Chairman Warner reported the unani jhe Fi~~pce Committeq mous recommendations of the Finance Committee to be ,as follows: 1.All engineering supervision and inspection of construction to be performed by the design engineers. 2.Adoption of the Revised Eodification Plan,copies of which had been submitted to the Directors. 3.That in research of data on the plan recomitended,the Committee became aware of the need of a small committee to study many matters of policy and methods of procedure for the benefit of the Districts at this title;and that the matter’of operational program will require a great deal of planning which could be expedit’ed b”r study while the construction phase is in progress. The Fincnce Committee unaninnusly recommend that the Bozirds consider the formation of a small committee for study of method of policy and procedure for ret~ort to the Boards. Instructions to the The Boards of Directors took the finance Committee following action: Moved by Director Courtney it.Chandler,seconded by Director Vernon E.Langenbeck: That the recommendations of the Finance Committee be approved and that the Districts authorize the Committee to work with the legal counsel to draw up the modification contract vith the engineers. There followed a discussion on the motion.Director McBride questL”ned the legality of Districts ITos.1 and 7 participating in the financing of the Ellis Avenue Line under the reused modification plan.Director Haiber recoin- mended that the motion include:that the legal counsel be further instructed to furnish a written report as to the legality of the suz~ested modification. Whereupon,with the consent of the mover and seconder the original motion was amended and stated by the Chairman: That the recommendations of the Finance Committee be approved and the Districts authorize the Committee to work with the ‘legal counsel to drrw up the modific ation contract with the engineers;and that the legal counsel be further instructed to furnish a written report as to the legality of the suggested modification. The vote was polled by roll call and the Secretary, reported the motion carried by the following vote: District No.1:Ayes:Directors Courtney R.Chandler, Willis H.Warner,and J.L.McBride Noes:None Absent:None —I&— District No.2:Ayes:Directors Robert H.Boney,. Don B..Haiber,Willis H..Warner and.WilliamH.Hirstein Noes:Director Frank J.S~weitzer Absent:Directors Hugh W.Warden and Charles i~,Stevens District No.3:Ayes:Directors Willis H.Warner and C.R,Miller Noes:Director Nelson M.Launer Absent:Directors Ru W.Warden and and Joseph Webber District No.5:Ayes:Directors Braden Finch,Norman H.Miller and Willis H.Warner Noes:None Absent:None District No.6:Ayes:Directors C.M.Nelson,Nonnan H. Miller and Willis H.Warner Noes:None Absent:None District No.7:Ayes:Directors J.L.I~~cBride and Willis H.Warner Noes:Director Vincont L.Hu~ostor. Absent:None District I~o.11:Ayes:Directors Willis H.Warner Vernon E.Langenbeck and ~oy Seabridge Noes:None Absent:None Instructions to the Mr.John A.Carollo reported that the Desii~n Enp:ineers engineers had completed 60%of the work on the treatment plant under the bond proposal plan,and recommended that they he instructed to stop work for 30 days while the revised modification plan is under consideration. The Boards of Directors took the following action~ Moved by Director Vernon E.Langenbeck,seconded by Director J.L.McBride and duly carried by the Boards.of Directors of County Sanitation Districts Nos,1,2,3,5,6, 7 and 11: That the oral request of Mr.John A.Carollo,represent ing the Design Engineers,that some direction be given them concerning work on the bond proposal plan,it is directed that i~ork he suspended for 30 days on said plans unless the ~r~ineers are otherwise notified in writing;and that the period they —5— are required to complete said plans be extended for a period equal in time to the work stoppage. Report of the Executive Director Chandler,Chairman of the Committee Executive Committee,reported that no meeting ha~been held to study the referral relative to requested annexation to District No.3;that the Committee desired to postpone meeting until after the matter had been presented to the J.0.S.for a decision upon the contingent capacities for this area. Report of the Chief Mr.Ribal reported upon progress of Engineer and General construction now under way;and Manager the contractor’s negotiation for pipe and joints,stating that the construction of the ocean outfall would probably not be started until the last of November. Adjournment The Boards of Directors took the following action: Moved by Director Courtney R.Chandler,seconded by Director Don B.Haiber and duly carried by the Boardsof~ Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: That the meeting be adjourned. Whereupon,the Chairman declared the meetin~so adjourned at 10:10 p.m. C airman,Board of Director County Sanitation District a.2 Oranr~e County,California ATTEST: ~ Secretary,Board of ‘Directors County Sanitation District No.2 0r~nge County,California -6-