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HomeMy WebLinkAboutDistrict 02 Minutes 1952-05-28MINUTES OF REGULAR MEETING BO~~RD OF DIRECTORS COUNTY ShNITATION DISTRICT NO.2 ORANGE COUNTY,Ci~LIFORNIA May 2~,1952 at ~:OO p.m. Board of Supervisors’Room Court House Santa Ana,California The Chief Engineer and General Manager called the joint meeting of the Boards to order at ~:lO p.m. The roll was called and the Secretary reported a quorum to be present for each of the Districts’Boards. The Secretary reported the absence of the Chairman of the joint meeting of the üistricts’Boards. Directors present:Robert H.Boney (Chairman),Hugh W. Warden,Don B.Haiber,Frank J. Schweitzer,Jr.,Charles E.Stevens Willis H.Warner and William Hirstein Directors absent:None Others present:Raymond R.Ribal Nat H.Neff C.arthur Nisson,Jr. John A.Carollo J.i~.iloolley K.J.Harrison Carl J.Thornton R.N.Christiansen Harry Ashton Raymond N.Hertel Walter Ramsey Ora Mae Merritt,Secretary Chairman pro tern The Boards of Directors took the follow ing action: Moved by Director Warner,seconded by Director Boney and duly carried: That Director Courtney R.Chandler be appointed Chath~an pro tern of the joint meeting of the 1)istricts’Boards. Approval of Minutes The Boards of Directors took the following action: Moved by Director Warner,duly seconded and carried that the minutes of the meeting held on May 14,1952 be approved,as mailed out. Correspondence and The Secretary read a letter from Harrison Bills from Harrison &Woolley and Headman,Ferguson &Carollo, &Wooliey1 et al transmitting bill for services performed and requesting approval of method of computing rayment for work done under terms of their contract relative to cost plus services. The Boards of Directors took the following action: -.1..— Moved by Director Boney,seconded by Director Langenbeck and duly carried: That the letter dated May 7,1952 from Harrison & Woolley and Headman,Ferguson &Carollo,be received and ordered filed;and that the method of computing charges for cost plus services outlined therein be approved. The Secretary read a letter from Harrison &Woolley, Headman,Ferguson &Carollo,dated May 28,1952,trans mitting 10 copies each of the complete and final plans and specifications for the Ocean Ou.tfall,both Land and Marine Sections,with cost estimates therein on the Marine Section —Proposal No.1,recommended by them at an estimated cost of $2,090,000.00;and Proposal No.2 therein,Marine Section Alternate Plan and Specifications designed in accordance with the recommendations contained in the report of the Chief Engineer,at an estimated cost of $2,310,000.00. The Boards of Directors took the following action: Moved by Director uJarner,duly seconded and carried: That the letter from Harrison &Woolley,Headman, Ferguson &Carollo,dated May 2~,1952,be received and ordered filed. Authorizing Payment The Boards of Directors took the of Bills Submitted following action: by Harrison & Woo1ley~etal Moved by Director Langenbeck, seconded by Director Warner arid duly carried: That bills received from Harrison &Woolley and Headman,Ferguson &Carob in the amounts of $95~.31 and $a9.72 respectively,be accepted arid paymentbe made to them in accordance with the bills presented. The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Boney and duly carried: That payment of ~25,924..~0 be made to Harrison & Woolley and Headman,Ferguson &Carollo,in accordance with the bill presented by them,for services rendered in preparation of final plans and specifications for the Ocean Outfall,Land and Marine Sections,and that the bill presented by them for this amount be accepted as the basis of payment,in accordance with the terms of their contract. Agencies to Receive The Boards of Directors took the Copies of~~neers following action; Plans arid Specifi— cations Moved by Director Warner,seconded by Director Nelson,and duly carried: That the Chief Engineer and General Manager be instructed to forward the appropriate number of copies of the Engineers’final plans and specifications for the Land and Marine sections of the outfall to the State Board of Health,Water Pollution Control Board and the State Allocation Board,requesting approval. Proposed Resolution Accepting Fi~i~i Plans and Specifj cations on the ~ fall and Authoriz in~l~ublication for Bids That a resolution be adopted approv ing and accepting the plans on the Land section of the outfall,as submitted by the Engineers. Upon roll call vote by Districts,the Secretary ré— ported the motion to adopt a Resolution accepting the plans on the Land section of the outfall as submitted by the Engineers was lost due to insufficient affirmative votes by the Boards of Districts Nos.1,2,3,5,6 and 7; and That this motion had unanimously carried by roll call vote of the Board of District No~11,and the resolution so adopted by that Board. ______________ The Boards of Directors took the ______________ following action: Moved by Director J.L.McBride, seconded by Director Nelson M,Launer and duly carried: That the plans and specifications of the Land and Marine Sections of the Ocean Outfall be referred to the Executive Committee and the Chief Engineer for study arid an early report to be made to the Boards. Approval of Joint A motion was made by Director Administrative Warden,seconded.by Director Haiber Warrant I~ègister arid duly carried,approving the Joint Administrative Warrant Reg ister for signature and payment of: Warrant Demand No _________________ JA.-126 137.43 127 12.60 l2~l9.~7 129 2O7.~2 130 354~7l 131 3O~OO 132 63,50 $~25~93 The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Boney: Referral to the Executive Committee AmountInFavorOf Tiernan’s Kee Lox Manufacturing Co. Bales Office Equipment Co. Dennis Printers and Stationers Surveyors Service Co. F.R.Harwood,Postmaster David Fryman Business Held Over The Chairman called for a discuss ion upon the status of the treat ment plant site,which property had been reported to have been annexed by the City of Huntington Beach. Mr.Ribal and Mr.Nisson reported upon conferences held with~the City Engineer and City Attorney of Hunting~rri Beach ir~ascertaining requirements to be followed by the Districts,and that Mr.Overmyer had agreed to follow through with their Planning Commission for detailed pro- —3— posed treatment plant site area. The Chief Engineer and General Manager reported that further information would be brought to the Boards on this matter as soon as he and Mr.Nisson receive the required details of procedure from the City Attorney and City Eng ineer of Huntington Beach. Report of the Executive Director Warner,Chairman pro tern Committee of the Executive Committee,reported’ that the Committee had met on May 26, 1952,following meeting of District No.1 Board;that the Chief Engineer and General.Manager presented several items for consideration and that he will present these items to the Boards as a whole. Report Of the Chief Mr.Ribal read his report to the Engineer and:General Directors.This report is on record Manager in the office of the Secretary. The Chief Engineer and General Manager read a letter dated May 23,1952 from Peter Karales.,addressed to the Board of Directors of County Sanitation District No.1 in which he agreed to grant permission to drill exploratory holes upon his land for the sum of ~15O.OO per acre for damage doneto crops. Authorizing Payment for The Board of Directors adopted Re- Soil Borings and Resc~nd.solution No.162-2 ,authorizinE soil ing HesoIutiori’~~Io.156 -‘ borings,taking samples and anarysis -. thereof at a cost not to exceed ~35OO.OO;and repealing Resolution No.l56~.2 ,which a~.tthor ized this work at a cost not to exceed ~25OO.OO.Certi fied copy of this Resolution is attached hereto and made a part of these minutes. Special Consultants The Boards of Directors took the following action: Moved by Director Launer,seconded by Director Humeston: That the Districts’Boards adopt the Resolution re commended by the Chief Engineer and General Manager authorizing employment of consultants from time to time in technical matters,at a total cost not to exceed ~5,OOO.OO. Upon roll call vote,the Secretary reported that the motion to adopt Resolution authorizing the employment of consultants had carried by the Board of Directors.Re-. solution so adopted has been numbered 168.?2 ;certified copy of this Resolution is attached hereto and made a part of these minutes. The Secretary reported that the motion to adopt the Resolution authorizing employment of consultants,as adopted by the Boards of Districts Nos,2,3,arid 7,was lost due to insufficient affirmative votes by the Boards of Districts Nos,1,5,6 and 11. Referral to Executive A motion was made by Director Launer, “seconded by Director McBride and duly carried,that the recommended Resolution authorizing employment of special consultants .4... be referred to the Executive Committee for review and re port to the Boards. Use of Private Auto The Boards of Directors adopted mobiles by Employeés Resolution No,,l64~2 ,authorizing use of the Di~tricts of private motor vehicles by con struction employees with cornpen— sation of 100 per mile therefor;and use of private motor vehicles by office employees with compensation therefor at the rate of 7~per mile,Certified copies of this Resolution is attached hereto arid made a part of these minutes. ______________________ The Boards of Directors took the ______________________ following action: Moved by Director Langenbe~k,secon ded by Director Warden and duly carried: That the Chief Engineer arid General Manager be and he is hereby authorized to enter into a maintenance agree ment with I.B.M.Corporation for the maintenance of an electric typewriter at a~annual service charge of $30.00; and that said $30.00 annual service charge be paid from the Joint Administrative Funds Creating Certain PositIons inthe JoInt Admjnj s~rative 0rgar~i~at~jon and Construction Organ izätiorj and Fixing Salaries That the Resolution recommended by the Chief Engineer and General Man ager relative to positions and salaries for Joint Adminis trative and Construction Personnel be referred to the Executive Committee for study and report to the Boards. ______________________ The Boards of Directors took the ______________________ following action: Moved by Director Seabridge and seconded by Director Warden: That the Boards adopt a Resolution appointing Ora Mae Merritt as Secretary of each of the Districts’ Boards and fixing salary therefor at $355.00 per month. In the discussion that followed,Director Chandler requested further information as to the number of hours per month the Secretary has been working in performance of her duties for the Districts, A motion was made by Director Warner,seconded by Director Boney and duly carried: That the question relative to salary adjustment for the Secretary be referred to the Executive Committee for review,and that report and recommendation made to the Boards at the next joint meeting. ___________________ The Boards of Directors took the ___________________ following action; Moved by D~.rector Boney,seconded by.Director Warden and duly carried: Electric Typewriter Servfce Maintenance Contract The Boards of Directors took the following action: Moyed by Director Boney,seconded by Director Warden and duly carried: Appointment of Secretary and Fixing Compensation Request for Position Classifications - / That the proposed motion authorizing the Chief Engineer to employ assistantè at salaries to become effect ive on July 1,1952,be referred to the Executive Committee for analysis and report to the Boards at the next meeting. Authorizing Employ The Boards of’Directors took the nient 6f 2 Sr.Con following action: struction Inspeátors Moved by Director Langenbeck,secon ded by Director McBride and duly carried: That the Chief Engineer and General Manager be and he is hereby authorized to employ two senior construction in spectors at a salary of ~395.00 per month,effective June 1, 1952. Proposed Resolution The Boards,of Directors took the Re1~ti~e to Treat following action: ment Plan~ Moved by Director Haiber,,seconded by Director Warner and duly carried: That the proposed resolution relative to the plans for the treatment plant be referred to the Executive Committee for review and recommendation to the Boards~ Re:Computations Mr1 Nisson,legal counsel for the on ‘Bills of Districts,expressed the opinion Harrison &Woolley that Warrant Demands approved by et al the Boards for payment to Harrison and Woolley,Headman,Ferguson& Carollo for their cost plus services,wherein the percent age of 37.50 is used for overhead rather than an itemized statement of overhead costs,will be disallowed by the County Auditor, Ad.journment Upon a motion made by Director Warden,seconded by Director McBride and duly carried,the Chairman declared the meeting ad journed at 10:30 p.m. ~~rmaK Board of Dire~€or~ County Sanitation District N ATTEST: Orange County,California ~ Secretary,Board.o,f ~Oire,ctors County Sanitation District No.2 Orange County,California -hL RESOLUTION NO.162-2 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,AND 11, AUTHORIZING THE CHIEF ENGINEER AND GENERAL MANAGER TO NEGOTIATE FOR AND TO OBTAIN THE NECESSARY SERVICES FOR THE MAKING OF SOIL BORINGS,THE TAKING OF SOIL SAMPLES AND THE MAKING OF SOIL ANALYSIS IN THE VICIN ITY OF SEWAGE TREATMENT PLANT NO.2,AND PROVIDING FOR THE PAYMENT OF THE COSTS FOR SUCH SOIL BORINGS, SAMPLING AND ANALYSIS FROM REVOLVING FUND 11G’1 IN TUE PERCENTAGES ESTABLISHED BY RESOLUTION NOS.136 AND 137; AND RESCINDING RESOLUTION NO.156. RESOLVED:That the Chief Engineer’and General Manager be and he is hereby authorized to negotiate for and obtain the nec essary services for the making of soil borings,the taking of soil samples and the making of soil analysis in the vicinity of Treatment Plant No.2. FURTHER RESOLVED:That the cost of the above soil boring, sampling and analysis estimated to cost not in excess of $3,500 be paid from Revolving Fund “G”in the percentages established by Resolution No.136 adopted by the Boards of Directors of County Sanitation Districts Nos.2,3,5,6,7 and 11,on April 9,1952, and Resolution No.137 adopted by the Board of Directors of County Sanitation District No.1 on April 9,1952. FURTHER RESOLVED:That Resolution No.156 be and the same is hereby rescinded. The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 ,on the 2~th day of May ,1952. g?~~z~~ii~ Secre~ry,Board of ~irectors County Sanitation District No.2 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.2 of Orange County,California,do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 of Orange County,California,held on the 2~th day of May ,1952,by the following roll call vote: —1- A~S:Directors Hugh W.Warden,Don B.Haiber, Frank J.Schweitzer,Jr.,Charles E.Stevens Willis H.Warner,William Hirstein and Robert H.Boney NOES:None ABSENT:None IN WITNESS ~HJ~RFOF,I have hereunto set my hand and affixed the seal of County Sanitatior~District No.2 of Orange County, California,this 2~thday of May ,l9~2. •(~ Secretary,Board of Directors County Sanitation District No.2 Orange County,California — -2— RESOLUTION NO.164-2 RESOLUTION OF THE BOARD OF J)IRECTORS OF COUNTY SANITATION DISTRICTS NOS,1,2,3,5,6,7,8 AND 11,OF ORANGE COUNTY,CALIFORNIA ~~UTHORIZrNG THE USE OF PRIVATE MOTOR VEHICLES BY THE EIVIPLOYEES THEREOF;ESTABLISHING THE CO MPENSA TI ON THERE FOR AND RESCINDING PREVIOUS RESOLUTIONS OF THE BOARDS IN CONFLICT HEREWITH, WHEREAS,the County Sanitation Districts Nos,l~2~3, ~,6,7~3 ar-id 11,of Orange County will requiru the use of privatc motor vehicles in the transport of constructicn.em ployees while Ofl the business of the Districts and for the occasional tran3port of office eii~1oyces on District bus iness,an~1 WHEREAS,such use of private motor vehicles is not com pensated for in the salaries paid to said construction em ployees;now~therefore,be it HESOLVED~That said Boards do hereby author~ize the use by construction employees of private motor vehicles for trans portation for themselves and other employcea of the said Dist ricts,and establish as fair compensation for the said use of motor vehicles the sum of ten (10)cents per mile, FURTHER RESOLVED:That said Boards do hereby authorize the use by office ~nployoes of private motor vehicles for the transportation of themselves and other employees in the per formance of dut~~s assigned to them and establish as fair compensatiom for the use of said motor vehicles the sum of seven and one—half (7k)cents per mile. FURTHER RESOLVED:That compensation for motor vehicle use’ by construction employees be paid from the Construction ?unds of the District or Districts in the percentage the employee’s salary is charged to the District or Districts and.in accord with the Construction and Operation Agroements heretofore ex ecuted,and may in the future agree to construct other works jointly. FURTHER RESOLVED:That compensation for motor vehicles use by office employees be paid from Joint Administrative Funds0 FURTHER RESOLVED:That any previous resolution i~i conflict herewith be and the same is 1-~ereby rescinded, —1— The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 ,on the 2~th day of May ,1952. Secretary,Board of Dire~tors County Sanitation District No.2 Orange County,California STATE OF CALIFORNIA) 55 CCIUNf~OF ORANGE I,ORA MAE IVIERRITT,Secretary of the Board of Directors of County Sanitation District No.2 of Orange County,Ca1ifornia~ do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 of Orange County,California,held on the 2~th day of May ,1952,by the following roll call vote: AYES:Directors Hugh W.Warden,Don B.Haiber,Frank J. Schweitzer,Jr.,Charles Stevens,Willis H.Warner, William Hirstein and Robert H.Boney N0135:None ABSENT:None IN WITNESS ~HEREOF,1 have hereunto set my hand and affixed the seal of County Sanitation District No.2 of Orange County, California,this 2~th day of May ,1952. Secretary,Board of Directors County Sanitation District No.2 Orange County,California -2- RESOLUTION NO.16~-2 RESOLUTION OF THE COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7 AND 11 OF ORANGE COUNTY, CALIFORNIA,AUTHORIZING THE CHIEF ENGINEER AND GENERAL MANAGER TO EMPLOY SPECIAL CONSULTANTS OR ASSISTANTS FOR THE REVIEW OF PLANS,SPECI FICATIONS AND ESTIMATES,AT A COST NOT TO EX CEED $5,000 AND PROVIDING FOR THE PAYMENT THEHEFOR RESOLVED:That the Chief Engineer and General Manager be and he is h~reby authorized to employ special consultants or.assistants from time to time as deemed necessary to advise him with respect to technical matters concerning plans,specifications and estimates for the joint sewerage facilities to be constructed by County Sani tation Districts Nos.1,2,3,5,6,7 and 11,of Orange County, California. FURTHER RESOLVED:That payment for the above authorized services be paid from the Construction Funds of the sev?ral Districts in proportion to their ownership in the particular portion of the joint works under consideration. FURTHER RESOLVED:That not in excess of $5,000 shall be spent for these purposes. The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 ,on the 2~th day of May ,1952. ~ -~ecreiary7 Board of Directors County Sanitation District No.2 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.2 of Orange County,California,do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 of Orange County,California,held on the 2~th day of May ,1q52,by the following roll call vote: -1— AYES:Director Hugh W.Warden,Don B.Haiber,Frank J.Schweitzer,Jr.,and Charles Stevens NOES:Directors Willis H.Warner,William Hirstein and Robert H.Boney ABSENT:None IN WITNESS ~JHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.2 of Orange County,California,this 2~th day of May 1952. Secretary,Board of Di~ectors County Sanitation District No0 2 Orange County,California —2--