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HomeMy WebLinkAboutDistrict 01 Minutes 1952-08-06 B1• MINUTES REGULAR MEETING,ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO0 1 ORANGE COUNTY,CALIFORNIA August 6,1952 at ~:0O pm. Room 239,1104 West Eighth Street Santa Ana,California The Board ~f Direct’-’rs met in adjourned session at the hour of ~:OO p.m.,August 6,1952,in Room 239 at 1104 West Eighth Street, Santa Ana,California,pursuant to adj~murnment at the last meeting. Chairman Finch called the joint meeting of the Districts’ B-’~ards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum of the B’-~ard to be present. Directors present:Courtney R.Chandler (Chairman) Willis H.Warner J.L.McBride Directors absent:None Others present:Raymond R.Ribal C.Arthur Nisson,Jr. Harry Asht-~n Nat H1 Neff John A.Carollo J.A.Woolley K.J.Harrison Raymond Hertel Robert Helen J.C.Marthens Fred D.Bowlus Carl J.Thornton Ora Mae Merritt,Secretary Rep-~rt of the Chief~Mr.Ribal used charts and graphs in the Engineer arid General review of Prp~sal Nm.1 and Proposal N-’.2 Manager for the construction of the Ocean Outfall Sewer,and read marine exp1orati~n reports previously submitted by Mr.Fred D,Bowlus and Mr.Dan Boom. A general discussion was held by the Directors,the Engineers and the representatives of the 1~w bidder f~r the construction of the Marine Section of the Outfall,reviewing the two propmsals,c~sts,methods?items and experience of other cities and sanitation districts in the construction of outfall sewers. Report of~the Finance For the benefit of Directors who had been CommIttee absent from the meeting held on August 5, - 1952,Mr.Warner,Chairman of the Finance Committee,reviewed figures compiled by the Committee,compar ing funds available for construction of the Land and Marine Sections of the Ocean Outfall Sewer and the deficits which would have to be met In order to build the Outfall at the costs proposed by the lowest bidders. ~~.1- 259 Mr.Warner reported that the Committee had recommended the rejection of all bids for the Land Section of the Outfall;and a conditional award of contrdct to Healy Tibbit~ts Company,lr~w bidder for the i~thrine Section of the Outfall,in wh:ch -~.w~rd would be made for construction of a 7,000 foot out~a.Ll,this award to be reafirmed at the end of 60 days;if the D~s.ri.~s find at the end of the 60-day.period no adjustments can be r~ad~on funds allocated to other units of the project to make up the amount the Districts are short for the construction of a 7 çCO~:f~o~ou~::~J.l, then the &‘ward to Healy Tibbitts Company to became ;.~f~i~cract for the construction of an outfall sewer in the L~u~th of 6~c~io feet. Mr.Nisson reported upon the legal points involved in Tiegcti— ating the contr~c~with ilealy Tibbitts Company,s~ting that ~ucb negotiat~uns could.b€-m:-.tde only on reduction of quarWitos or olimin ation of the it~rns bid on. It was iinanim.usly ~oricurred by members o:~:the Boardo that the Outfall should be built ?~000 feet in length if any possible means could be found to finance the construction so that requirement~of the State Health Department,Water Pollution Control and other Agencies could be met without costly chlorination and maintenance. Merits of Proposal No.1 and Proposal No.2 contained in the plans and specifications for construction of the Mdrine Section of the Outfall Sewer were discussed at gre~t length,with statements from Directors McBride,Launer,Humeston and Warden that they be-. lieved Proposal No.2 would best fit the needs of the Districts. Director Launer stated,that while he preferred Proposal i.Jo.2, in the interest of getting the work underway,he would vote with the majority,and proposed that a gentlemen’s agreement be reached whereby an unofficial poll of the Directors preference between tI.e two proposals could determine the desire of the ma jority~ Chairman Finch called for an unofficial poll of the Directors in favor of Proposal ~1.Upon roll call,by Districts,the Secretary reported that a majority of the Directo~s had indicated they preferred Proposal No.1. Rejection of B*ds The Board of Directors adopted f’~r the Land Secticu Resolution No.2O4~l;determining of the Oc~ar~3~ii~:.Thll that the bids for the Coean Outfall Sewer,Land Section,were exeessive and directir~the Board of Directors to take p’~oper action. Rejection 1)5’_B~s__~The Board of Directors •:tdopted Resolu Land Cec~nO~n tion No.205-i,fir~c3ng ..r~5~s fo’ Outfall Seijor construction of the land scceior.of the Ocean Outfall Sewer to be excessive and directing the Secretary to return all cashier’s checko,c~t~ fled checks or bidders’bonds to all bidders, Awarding Contract for Mr.Nisson read the proposed resolution the Jv~r~ne Section of on conditional award to the low bidder S the Ocean Outfall Sewer the construction of the Marine Section of the Ocean Outfall Sewer. The Boards requested that the attorney amend the propo~ed resolution stipulating that the award of the contract for construction of the Marine Section of the Ocean Outfall S~w~.r in accordance with plans and specifications contained in P~’o~• posal No.I be made to Healy Tibbitts Construction Company low bidder,on the basis of the Sewer being 7,000 feet in —2— length,said award to be reaffirmed at the end of 60 days, and if not reaffirmed for 7,000 feet,the award to automat ically become a firm contract for 6,000 feet. The Board of Directors adopted Resolution No.206—1, authorizing District No.1,as contracting agent,to make award of contract for the construction of the Ocean Outfall Sewer,Marine Section.Certified copy of this resolution is attached hereto and made a part of these minutes. Instructions to the Mr.Warner,Chairman of thc Finance I~inance Committee Committee,stated the Committee had recommended a cost study be made by a Committeedesignated by the Boards to work with the engineers on a plan or combination of plans whereby changes, redesign,or reduction in oth~r units might make available sufficient funds for the compl~tion Of the Ocean Outfall Sewer in the length of 7,000 feet. Mr.Warner requested instructions as to whether the Committee should proceed,or if the Boards proposed to designate anothrr Committee. The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 tookthe following action: Moved by Director Hirstein,seconded by Director Nelson and duly carried: That the present Finance Committee continue in the re appraising of the Sanitation Districts’proposed projects with the engine’rs to determine a plan or combination of plans that will permit the completion of the program within the money available. Referral to the — Director Chandler reported that Finance Committee District No.1 would have a surplus in the bond fund after construction of that Districtts share of the sanitation facilities and proposed, if legally possib1c~,his District offer this surplus to be used in the construction of the Outfall Sewer under a purchase and sale agreem&it in which repayment could be made to District No. 1 over a period of years. The Boards of Directors took the following action: Moved by Director Nelson,seconded by Director Hirstein and duly carried: That the proposal of the Chairman of the Board of District No.1 be referred to the Finance Committee. Adjournment The Boards of Directors of County Sanitation Districts Nos.1 and 11 took the following action: Moved by Director Seabridge,seconded by Director McBride and duly carried: —3— 2G1 ~hat the meeting of the Boards of Directors of County Sanitation Districts Nos.~l and 11 beadjourned to the hour of~ 5:00 p.m.,August 7,1952,in Room 239 at 1104.West Eighth Street, Santa Ana,California. Whereupon,the Chairman declared the meeting of these Boards so adjourned at 10:55 p.m. Chairrnan,,/Boatd of Directors County Sanitation District No.1 Orange County,California ATT ~ ~~2 Secretary,Board of Directors County Sanitation District No.1 Orange County,California -.4,. RESOLUTION NO.2O4.~1 A R~OLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.One ,OF ORANGE COUNTY, CALIFORNIA,DETERMINING TH~BIL$FOR THE OC~AN OUTFALL SEWER (LAND SECTION)TO BE EXCESSIVE AND DIRECTING COUNTY SANITATION DISTRICT NO.1 OF ORANGE COUNTY,CALIFORNIA TO TAKE PROPI~R ACTION. The Board of Directors of County Sanitation District No.1 does resolve as follows: SECTION 1:That the bids received for the Ocean Outfall Sewer (Land Section)in accordance with the advertisement therefor’ published in ‘the Santa Ana Register,a daily newspaper,on June 2)4, l9~2 and July 1,.1.952 be and the same are hereby found and deter mined to be excessive, SECTION 2:That County Sanitation District No.,1 of Orange County,California acting as contracting agent for itself and County Sanitation Districts Nos..2,3,5,6,7 and 11 of Orange County,California,be and is hereby directed to take necessary action for the rejection of bids for said Ocean Outfall Sewer (L~.rid Section). The,foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 ,on the 6th day of August ,1952. -~~ Secretary,Board of Directors County Sanitation District No.1 Oranc~e County,California STA~OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No~1 oi~Orange County.California. do hereby certify that the foregoing Resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No,.1 of Orange County,California, held on the 6th day of August ,1952,by the follo~ing roll call vote: .4., C- AYES:Directors J.L.McBride,Willis H.Warner and Courtney R.Chandler NOES:None ABSENT:None IN WITNESS ~JHEREOF,I have hereunto set my hand and affixed the seal ~f County Sanitation District No.1 of Orange County, Calif oxnia,this 6th day of August ,1952. ~ __ Secretary,Board of Directors County Sanitation District No.1 Orange County,California -1- 2~4 RESOLUTION NO.205—i. A RESOLUTION OF T~BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.1 OF ORANGE COUNTY,CALIF~ ORNIA,ACTING FOR ITSELF AND AS CONTRACTING AGENT FOR COUNTY SANITATION DISTRICTS NOS.2,3,5,6,7 AND 11 OF ORANGE COUNTY,CALIFORNIA,DETERMINING THE BIDS FOR THE OCEAN OUTFALL SEW~(LA1’~D SECTION)TO BE EXCESSIVE,REJECTING ALL BIDS RECEIVED T1~REFOR. The Board of Directors of County Sanitation District No.1 of Orange County,California,acting for itself and as contracting agent for County Sanitation Districts Nos.2,3,5,6,7 and 11 of Orange County,California,does hereby resolve: SECTION I:That the bids received for the Ocean Outfall Sewer (Land Section)in accordance with the advertisement therefor published in the Santa Aria Register,a daily newspaper,on June 2L~.,1952 and July 1,1952,be and the same are hereby found and determined to be excessive. SECTION II:That all bids received for the Ocean Outfall Sewer (Land Section)for the reason of excessive cost,be and the same are hereby rejected and the Secretary of the Board of Directors is hereby directed to return cashjer~s checks,certi fied checks or bidder’s bonds to all bidders. The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 ,on the 6th day of August ,1952. ~~-~ Secretary,Board of ~frectors County Sanitation District No,1 Orange County,California S TATE OF CA.LIFO RN IA) as COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a.regular adjourned meeting of the Board of Directors of County Sanitation District No,1 of Orange County,California, held on the 6th day of August ,1952,by the following roll call vote: ‘-1— AYES:Directors J.L.McBride,Willis H.Warner and Courtney R.Chandler NOES:None ABSENT:None IN ~JITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.1 of Orange County, California,this 6th day of August ,1952. ~L ‘~2~~ Seci~etary,Board of Directors County Sanitation District No~1 Orange County,California —2-. 26G RESOLUTION NO.2O6~1 A RESOLUTION OF THE BOARD OF DIRECTORS OF ~UNTY SANITATION DISTRICT NO •1 OF ORANGE COUNTY, CAL IFORNIA DIRECTING C OIThTTY SANITAT ION DISTRI CT NO.1 OF ORANGE COUNTY,CALIFORNIA,ACTING AS CONTRACT]:NG AGENT FOR ITSELF AND FOR COUNTY SANI TATION DISTRICTS NOS.2,3,5,6,7 AND 11 OF ORANGE COUNTY,CALIFORNIA TO AWARD A CONTRACT FOR THE CONSTRUCTION OF ThE OCEAN OUTFALL SEWER (MARINE SECTION)TO ThE HEALY—TIBBITTS CONSTR~JCTION COMPANY. The Board of Directors of County Sanitation District N0. of Orange Coun~y,California~does hereby resolve: SECTION I:That County Sanitation District No.1 of Orange County,California.,acting as Contracting Agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 be and is hereby directed to enter into a contract with the Healy—Tibbitts Construction Company for the construction of the Ocean Outfall Sewer (Marine Section)in accord with the plans and specifications filed June i8~l9~2,in the office of the Secretary of the Board of Directors for Proposal No.1,First Alternate,, SECTION II:That the contract be awarded on the basis of the construction of the Ocean Outfall Sewer to Station 70 ~00 as shown on the plans and specifications therefor adopted by Resolution No~17L~.—l of the Board of Directors of said District No.1 with a provision in the Contract to automatically eliminate from.said Contract for Proposal No.1,First Alternate,Item Nos1 ~,6,9,10,15,16,22 and 23,thereby reducing the length of the Ocean Outfall Sewer (Marine Section)from a total length of 7000 feet to a length of 6000 feet at the end of sixty (60) days from the date of the Contract if said County Sanitation Districts Nos.2,3,5,6,7 and 11 acting through said County Sanitation District No.1 does not reaffirm the provisions of the Contract p~’oviding for the Ocean Outfall Sewer (Marine Section)be constructed to ~total length of 7000 feet, SECTION.III:That pa~iment for the work to be done under the provisions of the hereinabove authorized Contract,chargeable —1— 267 to said County Sanitation District No.1,be made from the Construction Fund of said County Sanitation District No,1 in the manner heretofore agreed by and between said County Sanitation Districts Nos.1,2,3,~,6,7 and 11. The foregoing resolution was passed and adopted at a regu’ar meeting of the Board of Directors of County Sanitation District No.1 ,on the 6thday of August ,l9~2. ~~ Secretary~Board of Directors County Sanitation District No. Orange County9 California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Oran~e County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation Dist~’ict No.1 of Orange County,California, held on the 6th day of August ,l9~2~by the following roll call vote: AYES:Directors Willis H.Warner,J.L.McBride and Coi~rtney IL Chandler NOES:None ABSENT:None IN li!ITNESS W1-~REOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.1 of Orange County, California,this 6th day of August ,l9~2. ~ __ Secretary~~oard o.i.Directors County Sanitation District No.1 Orange County..California ~2_,