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HomeMy WebLinkAboutDistrict 01 Minutes 1952-07-30I’d (~¼J MINUTES REGULAR MEETING,ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SArcITATION DISTRICT NO.1. ORAI~GE COUNTY,CALIFORNIA / July 30,1952 at 7:30 p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in adjourned session,pur suant to adjournment of the meeting on July 23,1952,at the hour of 7:30 p.m.,July 30,1952 in Room 239,1104 West Eighth Street,Santa Aria,California. Chairman Finch called the joint meeting of the Districts’ Boards to order at 7:30 p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Courtney R.Chandler (Chairman) J~L.McBride Willis H.Warner Directors absent:None Others present:Raymond R.Ribal C.Arthur Nisson,Jr. Nat H.Neff Francis H.Bulot K.J.Harrison J.A.Woolley Carl J.Thornton John Coiwell Robert R.Helen Harry Ashton Ora Mae Merritt,Secretary Chairman Finch,presiding officer of the joint meetings of the Districts’Boards,turned the meeting over to the Chairman o.f District No.1 Board of Directors for the purpose of opening sealed bids for the construction of the Fairview Road Trunk Sewer in District No.1,at 7:05 p.m. The Chairman of the Board of District Noç 1 turned the meeting over to Chairman Finch,after the opening,reading ~n.d examining of sealed bids,at ~:00 p.m. Report on Cost Plus Chairman pinch called upon Mr.Nisson S~rvices Performed for a report upon the status of cost ~Harrison &Woolley plus statements received from Harrison &Woolley,et al. Mr.Nisson reported that the two bills referred to him for clarification with the design engineers in the -1- r.4) amounts of ~9,72 and $95~.3l,had b~n resubmitted and as now presehted list overhead as the amount ~tributab1e to the job rather than ~fixed percentage for overu~~i~ •and,that the resubmitted bills have been reviewed with •the Cou~ity AudItor’~iho”~h~.s advised -~t if it is.the desire of the Boards to pay these bills,~h~y will be allowed for payment upon proper authorization. At the reque~t of the Ch’air~an~the Sect’etary r?acx bill under date of May 2~1952 for ~9.72’and bill ‘under date of May 7,1952 for ~95~.3l and the corilputations thereoh,as submitted by Harrison &\~oolley and He~dman, Ferguson &CarollO. Mr.Ni~son’read a recommended motion for the payment of these two bills. Authorizing Payment The Boards of Directors took the of bills for cost following action: plus services td aron &Wooll~~Mbved by Director Boney,seconded et al - by Director Wa~ner and duly barried~ •That the motions passed by the Boards of Directors of County Sanitattor Districts Nos.1,2,3.,5,6,7 arid 11 ~t a joint meeting held on May 2~,1952 which approved payment of Harri~qn &Woolley and Headman,Ferguson &Carbilo bills in the amounts of ~9~72 ahd ~95~3l and the method of computation of overhead f or cost plus services submitted therewith,be and the same ar~e hereby rescinded. The Boards o~Directors of County Sanitation Districts Nos.l~2,3;5~6,7 and 11 took the following aotion~ Moved by Director McBride,seconded by Director Warner and duly carried~ That those statements submitted by Harrison &Woolley, and Headman,Ferguson &Carollo,dated May 2,1952,in the Sum of ~9~?2 and May 7,1952 in the sum of ~95~.31,be approved and that the a.nounts shown as actual costs includ ing the item “Overhead attributable to this job”be found, and they are hereby determined to be the “actual costs” accruing to said engineers in the performance of the subject work’under the provisions of Paragraph VIII of their contract with County Sanitation District No,.1,dated February 1,1952,and that the Treasurer of the District pay said amounts due as shown by said statements. ~j~ortof the Mr.Riba].read his report to the Chief En Directors.This ~eport is on record and General in the office of the Secretary, Manager ~eport of Harrison &Mr.Harrison read the report and Woolley,et a]recommendations of the design engineers. The Boards of Directors took the following action: Moved by Director Launer,seconded by Seabridge and duly carried: —2— That the report of the design engineers which was read by Mr.Harrison be received and ordered filed. ~isq~sion_en A general discussion was hel~d Canvass of aids by the Directors,attorneys, representatives of the low bidder for construction of the marine section of the ocean outfall and the engineers,upon factors which might have deterred biddin~by other contractors.Means were disucssed which might be employed to secure additional information from contr3ctors who had taken out plans but did not submit bids as well as possible negotiations with the low hi~dder for elimination of items or other legal procedure to reduce cost of construction of the marine section of the ocean outfall. It was general~r concurred that the Chief Engineer and General Manager,representatives of the low bidder on the marine section of the outfall,the attorneys for the Districts and the design engineers should meet for an analysis of the low bid and study of legal methods which could be taken to lower the cost of construction of the marine section of the outfall. ~~pointing a The Boards of Directors took the rin~nceComittee following action: Moved by Director Warner,seconded by Director Chandler and duly carried by the Boards of Directors of County Sanitation Districts i~os.1,2,3,5,6,.7 and 11;. 1hat the Chairman be authorized to appoint a Committee of three as a Finance Committee to analyze the requirements of the joint projects of the Districts and to return a cost study to the Boards on allocations of funds which may be made to each unit of the work. Adlournment The Boards of Directors took the following action: Moved by Director Warner,seconded by Director Warden and duly carried: That the meeting of the Boards of Directors of County Sanitation Districts I~os.1,2,3,7,~and 11 be adjourned to Friday evening,at ~:OO p.m.,August 1,1952,in f~oom 239 at 1104 West Eighth Street,Santa Ana,California. Whereupon,the Chairman declared the meeting of these Boards so adjourned at 10:55 p.m. C airman,oa~d of Directors County Sanitation District No.1 Orange County,California ATTEST: Secretary,Board of Directors - County Sanitation District No.1 Orange County,California -3—