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HomeMy WebLinkAboutMinutes 1951-07-18CONDENSD ~LINUTES OF 7HT~JOINT MEETING OF B0J~R~O2~DIRICTORS,COU~TTY SANITATION DISTRICTS ORAN’~COUNTY,CALIFORNIA July 18,1951 at 8:00 p.m. Board of Supervisors’Room,Court House Santa Ana,California ROLL CALL DISTRICT ITO.1 Directors present:Courtney R.Chandler (Chairman)~ J.L.?~cBride avd C.iM Directors absent:None DISTRICT~NO.~ Dt~ectors pre~entt ~tde~I~óhe~t ~~aäh),H1i$1~~t1ar&en, ~a ~wi11~r~~mit~1~øh~r3ee~i Ste~e~i ~l1liain t~r~toih~Ai~toti Wi ¶~i1~i~t~ii1l.s us ~rne~an&Rtdph Ji Mc~dAeh tiredtors absent~F’~~1c Ji ~hwe~t~et’~J~ DISTRICT 1~O.~ Directors preeentt Hugh W.Warden (Chairman),Chtes1~é~eon, Ralph J.McFadden,Willis H~~4at~a~C~R. Ililler,Jodeph Web~bcr and A~Cs ~a~’iey Directors absent:None DISTRICT NO.5 Directorspresent:.Braden Finch (Chcirman)and Ross Greeley Directors absent:Heinz Kaiser DISTRICT NO.6 Directors present:C.H.Nelson (Chairman)and Bradan Finch Directors absent:Heinz Kaiser DISTRICT ITO.7 Directors present:Vincent L.Humeston (Chairman).Willard Smith ~..nd J.L.McBride Directors absent:Heinz Kaiser DISTRICT 10.8 NO QUORUM Directors present:None Directors absent:~merson B.Milnor (Ch~irman),Harold ~. ~d.warc1s and Heinz Kaiser DISTRI~T NO.fl ~irectors present:Willis H.Warner (Chairman),Jack Grear and Vernon ~.Langenbeck Directors absent:None Others present:Nelson H.Launer,;,dmlnistrative Officer Nat H.Neff,~ngineer E~.J.Marks,Attorney Harry Ashton,Attorney Fred D.Bowlus K.J.Harrison,Consulting Engineer J.A.Woolley,Consulting ~ngineer John A.Cprollo Robert M.Brereton Mr.~rwin Ora Mae Merritt,Secretary —1— Chairman Finch called the joint meeting of the District Poards to order at 8:10 p.m. The roll was called and the Secretary reported a quorum present for all District Boards,except County Sanitation District No.8. NINUT~OF A motion Was made,duly seconded t~nd MEETING HELD carried,by the Boards of Directors of (‘N JULY 11,1951 County Sanitation Districts Nos.1,2,3, 5,6,7 and 11,approving the minutes of the meeting held on July 11,1951,as mailed out. Chairman Finch called upon the Adminietntive Officer for his report to the Directors. ADMINISTRATIVE Mr.Nelson H.Launer,Administrative OFFICER’S RE~ORT Officer reported: Marine As instructed by minute order on July 11, Exploration 1951,he and Mr.Bowlus had secured pro— Firms posals from various marine exploration firms and had inspected their equipment and made a recort to the Executive Committe~on July 17, 1951:and as instructed by the Executive Committee,had requested the legal counsel to prepare resolutione for the consideration of the District Boards,Mr.Launer stated that inasmuch as the work should be done during the months of August rtnd Scttor.~ber,he recor.mcnd~d th~t the Boards authorize the work at this meeting. Mr.Launer stated that Mr.Bowlus would give a report on the marine exvloratiom work later in the evening. Chairman Finch called upon Director Boney for the Executive Committee’s report to the Directors. REPORT OF THE Director Robert H.Bomoy,Chairman of CHAIRMAN OF the Executive Committee,reDorted: THE EXECUTIVE COMMITTEE Prposals That Mr.Bowlus and Mr.Launer submitted Submitted various proposals they had secured from marine exploration firms.These proposals were reviewed at the meeting of the Executive Committee Tuesday evening,July 17th.At this meeting Mr.Bowlue led a general discussion on the work to be dome and made the following recommendations: 1.From the following four proposals selected as the best qualified firms,that the work be given to the lowest bidder,the B C &H Company: Newport Dredgimg Company quoting $435.00 per day Smith—Rice Derrick Barges $459.00 “ B C &H Company $376.85 “ Smalo &Robinson,Inc.$825.00 ““ a.That Mr.Dam Boom be employed as the superintendent on the marine exploration job for the Districts at eompeneation of $1,000.00 per month. 3.That the work be performed by authority of a purchase oHer,specifically naming the number of men the marine exploration firm will use,hours per day, equipment to be used,insurance to be carried by vender,time limitations and other pertinent detail. Mr.Bowlue stated that he believed use of a purchase order a much better method than by contraet. —2— In the general discussion of these recommendations,Hr. Bowlus stated that it cannot be determined now how many days the work will take,nor exactly what work will have to be done;and that he believed the most satisfactory supervision of the job would be for the Districts to employ their own man to check the vendor’s equipment,see that qualified men are doing the work and to compile permanent records to be used in the design.Mr.Bowlus stated that he recommended Mr.Boom,who has had a great deal of e.xperience in this typo of work and would be able to check the equipment,progress of the work and would know what the divers were doing,as he goes down himself when thero is any indication that the work is not being performed in the proper manner.Also,that Mr.Crane of the B C &H Company knows Mr.Boom’s work and knows the standard that would have to bo maintained under his supervision. Mr.Bowlus told the Committee that if the District Boards adopt his recommondations at this meeting,the work cr.n be started on July 30,1951 and would be completed in 25 or 30 working days,depending upon the findings as the work progresses. In the general discussion that followed the questions were raised as to whether Mr.Bowlus proposed to secure undisturbed samples for the design;and why the proposals submitted were so far below the quotations previously received which were in the neighbor hood of $1300.00.Mr.Bowlus stated that the method he proposed would deviate from the specifications of the consulting engineers in that undisturbed corings would not be obt~ined but that an accurate profile of the inshore rock section wo%ild be obt:med by using the water jet method,This wouldbe augmented by jack—hammered borings at intervals which he believed would provide sufficient information for the design of the outfall sewer;that this method would considerably lower the cost of the work to be done.That the prcposed method of doing this would be to get a barge and a diver to walk along and make holeô to see where the reck is located;that •the report on the speed the jack—hammer goes down will determine ths hardness or softness of the ground underneath;and that his thought on the foundations is that there would not have to be as rigid a structure as would be required for a bridge or a dam where the concentration is two thousand or three thousand pounds tar square foot. Director Warner raised the question as to whether the method. proposed by Mr.Bowlus was satisfactory to the consulting engineers. Mr.Carollo stated that he had not reviewed the method proposed by Mr.Be~rlus;and that he believed that the Districts had employed their firms to do the design of the trer.tment plant and the outfall sower and.,as they believed they were to be paid for the supervision and gathering of information,they would like the otportunity to go over the information with Mr.Bowlus. Mr,Bowlus stated that he had contacted both Mr.Harrison and Mr.Woolley on Monday afternoon,July 16th and discussed the method he had proposed. Mr.Carollo stated that they had not seen the bids,and while he did not question the process,he thought it rather an unusual flocedure that the consulting engineers had not been requested to submit their recommendation;that they held the resoonsibility on the project which involves a considerable amount of money and because of this responsibility would want to go over the details before they would want to make a recommendation to the Directors.That he believed that this matter should be discussed with Mr.Mbal and the consulting engineers to get it ironed out. Direot~r Langenbeck expressed the opinion that the consulting engineers è€~1St yo-t teen employed,to do the work,and that the ~ men could go ahead with the samplings and reports which the consulting engineers would want later. Director Finch stated that he was under the impression that —3— the consulting engineers had.been advised of the proceedings and that they had been completely informed on these matters. .i~motion was made by Director Willis H.Warner,second.ed by .Director Jack Greer that the recommendations made by Mr.Bowlu~s be referred to the Administrative Officer,Mr.Bowlus and the engineers to work out the details and a retort submitted at the next meeting. Chairman Finch stated that he had been informed by the legal counsel that there was a matter of legality involved,in using the purchase order instead of a contract with the marine exploration firm;and that Mr.Bowlu.s had informed the Chair that the purchase order method is in use by the Los Angeles County San~itation Districts for work of this kind.Chairman Finch called upon Judge Marks for an explanation of the opinion he had rendered. Judge Marks stated that the work Mr.Bowlus proposes calls for a completion bond and that he doubted if a bonding company would give bond on work that did.not specify what they were bonding;that the usual procedure is to send a copy of the contract to the bonding company-.However,in the instance of the Los Angeles County Sani tation Districts it may be that their purchase order amounts to a contract. A general discussion was held ~roon the legality of a purchase or~i~r~.Director Langenbeck stated that it was the practice of his ~fl*è~a-~y to use the purchase order,which carried the same respons ibilities and penalties as a contract.Mr.Bowlus stated that the advantage of the purchase order over a contract is that in the event the work is not satisfactory,by purchase order the work can be discontinued,while a contract would have to be broken, Upon a motion made,duly seconded and carried,the Chairman declared the meeting adjourned at 8:35 p.m. ~~ Secretar~ —4—