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Home My WebLink AboutMinutes 1951-05-09CONDENSED MINUTES OF THE JOINT ?€ETING OF BOARDS OF DIRECTORS,COUNTY SANITATION DISTRICTS ORANGE COUNTY,CALIFORNiA May 9,1951 Board of Superviso~’s’Room,Court House Santa Ana,Californi& ROLL CALL DISTRICT NO.1 Present:Directors Courtney R.Chandler (Chairman), J.L.McBride and C.M.Featherly. Absent:None. DISTRICT NO.2 Present:Directors Robert H.Boney (Chairman),Hugh W. Warden,Don B.Haiber,Willard Smith,Charles E.Stevens,William H.Hirstein,Anton ii. Wilson,Willis H.Warner,Ralph J.McFadden and Frank J.Schweitzer,Jr. Absent:None. DISTRICT NO.3 Present:Directors Hugh W.Warden (Chairman),Charles Newson,Ralph J.McFadden,Willis H.Warner, and C.R.Miller. Absent:Directors A.C.Earley and Joseph Webber. DISTRICT NO.5 Present:Directors Braden Finch (Chairman)and Ross Greeley. Absent:Director Heinz Kaiser. DISTRICT NO.6 Present:Directors C.M.Nelson (Chairman)arid I3raden Finch Absent:Director Heinz Kaiser. DISTRICT NO.7 Present:Directors Vincent L.Humeston (Chairman),J.L. McBride and Willard Smith. Absent:Director Heinz Kaiser. DISTRICT NO.~ Present:Directors Emerson B.Milnor (Chairman)and Harold E.Edwards. Absent:Director Heinz Kaiser. DISTRICT NO.11 Present:Directors Willis H.Warner (Chairman),Jack Greer and Vernon E.Langenbeck. Absent:None. ~THERS PRESENT Nelson M.Launer,Administrative Officer Nat H.Neff,Engineer E.J.Marks,Attorney John A.Carollo K.J.Harrison J.A.Woolley Paul G.Brown Hugh Neighbour Ora Mae Merritt,Secretary Chairman Finch called the joint meeting of the District Boards to order at ~:O5 p.m. The roll was called and the Secretary reported a quorum present for all District Boards. -1-. Chairman Finch introduced Mayor Courtney Ii.Chandler and Council man J.L.McBride and stated that the City of Santa Ana Council had named Mr.Chandler and Mr.McBride to the Board of District No.1; and Mr.McDride to the Board of District No.7.On April 26th, District No.1 held a special meeting at which time Mr.Chandler was appointed Chairman of the Board of District No.1. MIN1JT~S OF FlEETING A motion was made,duly seconded and OF’~~P~IL 11,1951 carried,approving the minutes of the meeting held on April 11,1951, as mailed out. ADFllNISTRi~TIVE Mr.Launer reported that a revised OFF’ICER’S REF0~tT diroctory of members of the Boards would be distributed at this meeting. Mr.Launer reported that the firms of Harrison &Woolley and Headman,Ferguson &Carollo,Consulting Engineers,have been employed by the Boards to: 1.Make preliminary estimates to determine if there is sufficient money to carry out construction as outlined in the Bacon reports;•and 2.If the consulting engineers’comparative estim~tes indicate there is insufficient bond funds to 1.iuiid at present day costs,the District Boards will,then authorize them to prepare a modification of the Bacon report to build adequate facilities with the money available. Mr.Launer stated that the Consulting Engineers had submitted ten copies of their first report,which were reviewed by the Executive Committee on May 7th.These ten copies included a copy for each of the Districts and were left in t.hn Joint iidministrative Office for inspection by any of the Dire•:;~ors. Mr.Launer then called upon Mr.Carollo for a review of the report. Mr.Carollo stated that the first.part of their job was to make a comparison of costs under th3 Bacon Report and estimated costs at the present time.They had estimated in this prelirnin— ary report that there is an overall surplus of ~ll9,4O1,al though two Districts are estimuted to have a deficiency of funds. District No.6 being short ~r4O,3O4 and District No.1].short ~7i ,995. That in the case of District No.11,they believe the deficiency can be overcome,inasmuch as when the Bacon report was compiled it included facilities for Districts Nos.4 and 1.1 with the use of 36”pipe.‘;Jhen District No.4 withdrew, this was not changed in the Bacon report and that considerable saving can be effected by use of smaller pipe which will be adequate for the needs of District No.ii. That in the case of District No.6,they could find no such escape,except that some of the shortage could be made up from use of this District’s percentage in additional Chapter 20 funds which had not been included in the Bacon report. EXECUTIVE COMIIITTEE Mr.Boney,Chairman of the Executive REPORT Committee reported that they had reviewed the Consulting Engineers’ preliminary estimates in the report submitted by Harrison & Woolley and Headman,Ferguson &Carollo,arid unanimously —2— recornaend that the District Boards approve and accept this report; and that the District Boards authorize these consulting engineers to proceed with a modification of the Bacon report for construction of adequate sewerage works with the bond money available. Mr.Warner stated that it is understood by the Executive Commit tee that a modification plan will work along the basic procedure out lined in the Bacon report,keeping in mind future water reclamation and that the consulting engineers will consider only modifications which accomplish the purpose intended by the Districts,but at a loss cost or in a more efficient manner. Mr.Boney reported that the Executive Committee recommends to the District Boards that a classification of temporary account~int for the Joint Administrative Organization be established.That con— siderab].e work will be necessary in the way of gathering data on overlapping bond issues and in obtaining other financial information for the issuance of the Districts’bonds;and that the Administrative Officer be instructed to employ an accountant when necessary,at the rate of ~3OO.OO per month. Mr.Bone.y reported that an Advisory Committee had been formed which is comprised of various County Agencies for the purpose of making recommendations and to advise on pollution problems.That the Executive Committee had unanimously recommended that Mr.Nelson N.Launer be appointed by the District Boards to represent the Sani tation Districts on this County Pollution Advisory Committee. Fir.Boney reported that the Executive Committee had discussed centralizing the legal work of all of the Districts with one attorney who would be employed upon a monthly retainer basis and that they unanimously recommend to the District Boards that the Boards authorize the Executive Committee to appoint a Com~ittce to work out the details of a plan to be brought to the Directors for their consideration. Mr.Boney reported that considerable confusion has been ex perienced in the business transactions of the Districts because in several instances these transactions had not cleared through the Ad:ninistrc:tive Officer;and that the Executive Committee had unan imously recommended that the r.istrict Boards establish the policy whereby all business transactions must be processed through the Adniinistrative Officer for presentation to the Executive Committee for recommendation to the District Pourds;except,that this should not be a restriction upon the Administrative Officer in routine transactions of’the Districts;but,that all routine business, such as establishing policy with outside org~~nizations,processing bills for payment,discussions with the County auditor and the heads of other organizations,must be brou~’ht to the Administrative Officer to be cleared and recorded and thus handled in a business like manner. At the request of Chairman Finch,Mr.Launer read the following Resolutions Dos.61 and 62: RESOLUTION NO.61 The following Resolution No.61,after being road by Mr.Launer,was adopted by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: RESOLUTION NO.61 A RESOLUTION OF THE BOaRD OF DIRECTORS OF COUNTY SAT~ITATF)N DISTRICT NU~RR_________,APPROVING THE FIRST REPORT OF THE ENGINEERS MADE UNDER PART ODE OF THAT CERTAIN CONTRACT DATED THE’11TH DAY OF APRIL,1951,IN WHICH THEY WERE DESCRIBED AS “SECOND PARTIES”,AND DIRECTING SAID ENGINERRS TO PRO CE’~D WITH THE WORK DESCRIBED IN PaRT T’~1O OF SAID CONTRACT PERTAINING TO A MODIFICATION OF THE VINTON W.BACON REPORTS. -3- The Board of Directors of County Sanitation District Number _______ does resolve as follows: SECTION I.That the engineers described as “Second Parties’in that certain contract dated the 11th day of April,1951,between County Sanitation District Number One,as contracting agent,described as “First Party”and said engineers,have made and filed ten copies of their report under the provisions of Part One of s.~id contract and said report,having been examined,is hereby approved,and it is determined that said report conforms in all respects to the provisions of Part One of said contract;and That payment of ~l,5OO.OO is hereby authorized to be made from the Joint i~.dministrative E~und in the percentages heretofore establishe SECTION 11.Said engineers are hereby directed to proceed with the work of studying and rop~rting on a modification of the sewerage disposal works described in the reports of Vinton ~1.Bacon,as described in and under the terms of Part Two of said contract. The foregoing resolution was introduced by Director ____________ _____________ who moved its adoption.Said motion was seconded by Director ________________________,and carried by the following vote: AYES: NOES: __________________________________________________ ABSENT: ____________________________________________ RESOLUTION NO.62 The following Resolution No.62,after being read by Mr.LeunOr)was adopted by County Sanitation Districts Nos.I ,2,3 ,5,o,7 and 11 Boards of Dii-cctors: RESOLUTION NO.62 A RESOLUTION OF THE BOARDS OF DiRECTORS OF COUNTY S.~NITATI~N DISTRICT NO. _____________ STABL:SHING T HE CLASSIFICATION OF TEMPO~RY ~CCOUNTANT FOR THE JOINT ~DflINISTRaTIVE ORGANI ZATI ON AND PROVIDING F OR COflPEN S~TI ON The Goard of Directors of County Sanit.~tion District No. does ruso].ve as follows: SECTION I.That the classification of Temportry Accountant for the Joint Administrative Organization is hereby created. Said temporary Accountant may be hired by the Administrative Officer when necessary. SECTION II.The compensation for said Temporary Accountant shall be fixed at not more than ~3OO.OO per month. The foregoing resolution was introduced by Director ___________________ who moved its adoption.Said motion bras secon de~by Director ________________,and carried by the following vote: AYES: N0’.~S: ABSENT: After a general discussion,a motion was made,duly seconded and careicd, appointinC Administrative Officer Nelson M.Launer as the County Sanitation Districts’representative to the County Pollution Advisory Committee. LEGAL COUNSEL After a general discussion,a motion was made,duly seconded arid carried, that the Executive Committee be authorized to appoint a Committee to work out a detai].ed plan for the employment of one attorney to take care of the legal business of all of the Districts and which,after unanimous approval by the Executive Committee,will he presented to the Directors for their consideration. CHANNELING ALL After a general discussion,a motion was BUSINESS THROUGH made,duly seconded and carried,that THE AD1:INISTRATTVE the policy be established that all OE~ICER business transactions of the Districts must be processed through the i~dniinis trative Officer for presentation to the Executive Comoittee for recommendation to the district boards;except,that this is not a restriction upon the Administrative Officer in routine trans actions of the Districts’business.But that all routine business such as policy with the County Auditor and other out side agencies,processing bills for payment,etc.,must be broucht to the Administrative Officer so that these may become a matter of record and handled in a business like manner. JOINT ADMINISTRATIVE A mot:i.on was made,duly second~d and WARRANT REGISTER carried,approving the Joint ;;deinis— trative ‘iarr~nt ReEister for sirn~ture and payment of: Warra nt Demand No.In Favor Of Amount O’Melveny &Myers ~l,3OO.OO James L.Beebe l,2’7d.45 E.J.Marks and Adrian Marks 350.00 Bales Office Equipment Co.lP.ll The Pacific Telephone &Telegraph Co. Ora Mae Merritt 9.75 Dennis Printers &Stationers 32.72 City of Santa Ana 90.93 F.R.Harwood,Postmaster 30.00 Jack S.Raub 330.00 Harrison &Woolley and Headman,Ferguson &Caroilo 1,500.00 DISTEICT NO.1 Upon motion made by Director C.M. MINUTES OF Featherly,duly seconded and carried, APEIL 26,1951 the Baerd of Directors of County Aeni— tation District No.1 approved the minutes of the specie].meeting held on April 26,1951,as mailed out. APPOINTING A R ~PEdS TTTIVF’TO ‘~lIE COUNTY POLLUTION AtE/ISOEY CorE :ITTEE JA-243 244 245 246 247 2 4~ 249 250 251 252 253 —5— DISTiUCT NO.5 A motion was made by Director Ross OP~R.~TING FuND Greeley,seconded by Director Braden WA~RANT RRGISTEI(Finch and unanimously carried by Hoard members present,that District Noi 5 Operating Fund Warrant Register be approved for signature and payment of: Warraiit Demand No.In Favor Of Amount 5-144 Harry Ashton DISTRICT NO.6 A motion was made by Director Braden OPi~R~iTING FUND Finch,seconded by Director C.M. WARR~~NT RJ’CISTER Nelson and unanimously carried by Board members present,that District No.6 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 6-4~Harry Ashton ~125.00 DISTRICT HO.7 The Secretary reported that certified SEATING NEW excerpt of th~City of Santa Ana Council NE!~ER meeting held on April 19,1951,had been received,wherein Councilman J,L.McBride was aepointed to the Board of Directors of County Sanitation District No.7 a DISTRICT NO.7 Upon motion made by Director Willard OPERATING I~UND Smith,seconded by Director J.L. WAR.:~ILNT ER~GISTER McBride and unanimously carried by Board members present,that .Oistrict No.7 Operating Fund Warrant Register be approved for signature arid payment of: Warrant Denand No.In Favor Of Amount 7—37 C,Arthur Nisson,Jr. *** The Chairman declared the joint meeting of County Sanitr.tion Districta Nos.1,2,3,5,6,7,~and 11 Boards of Directors adjourned at ~:45 p.m. Secretary -6-