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HomeMy WebLinkAboutDistrict 11 Minutes 1951-06-13MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.11 June 13,1951 at ~:OO p.m. Board of Supervisors’Room Santa Ana,California The Board of Directors of County Sanitation District No.11 met in regular session. The joint meeting of the district boards was called to order by Chairman Braden Finch. Directors present:Willis H.Warner (Chairman) Vernon E.Langenbeck Jack Greer Directors absent:None Others present:Nelson M.Launer,Administrative Officer Nat H.Neff,Engineer K.J.Harrison,Engineer J.A.Woolley,~ngineer C.Arthur Nisson,Jr.,Attorney Ora Mae Merritt,Secretary MINUTES OF MEETING A motion was made,duly seconded and OF MAY 9,1951 carried,approving the minutes of the meeting held on May 9,1951,as mailed cut. — ~ OINT ADMINISTRATIVE ARRANT DEMANDS A motion was made,duly seconded and carried,approving the Joint Administrative Warrant Register for signature and payment of the following: Total Total 90 days for design of the ocean outfall 6 Months -bringingthe engineering schedule to the first of the coming year. 90 days for making up contracts and — calling for bid.s~ 9 Months Date Construction During the above nine-month period,the Could Start design and specifications for the plant and,trunk lines could be completed, bringing the time schedule to April 1,1952,at which time the work on the ocean outfall and the plants could be started! Lega 10 The contr~ct~are n~w a~-~Qmpleted ~y ~ie attorneys and Ju4~M~1~~dvisps the~e contracts hav~been approved by Mr’~Lin.dman of Warrant Demand No.In Favor Of JA—25E~Bales Office Equipment Co. • ~ 259 260 261 Santa Ana Typewriter Co. Orange County Stamp Co. The Pacific Telephone &Telegraph Co. 262 Ora Mae Merritt 263 City of Santa Ana . . 264 E.J.Marks and Adrian Marks 265 Kleen-Line Corporation Amount 1.24 15.00 2.54 63.55 3.1÷5 90.93 275.00 3.62 ~ ____ JMIN I STR~~TI VE ~‘FICER’S REPORT following time schedule Modification: Engineering Nelson M.Launer,Administrative 0fficer~ reported that a check had been made with the consulting engineers,and that the has been set up: Plans to be completed by the consulting engineers by July 15,1951. 30 days for bids on the marine exploration for the ocean outfall 60 days for the marine exploration work —2- the law firm O’Melveny &Myers,bond attorneys. However,the Joint Construction and Operation Agreement will perhaps have major changes due to the modification plans now being prepared by the consulting engineers.A~the other contracts are to be signed at the same time the Joint Construction and Operation Agreement is executed,these contracts should all be held up until it is known what revisions will have to be made in the Joint Construction and Operation Agreement. Budgets Estimates on the Joint Administrative budgets are being prepared.The County Auditor desires to have all budgets by July 10th for checking.Each Director will be furnished a copy of the budget for the district or districts he represents and a copy of the Joint Administrative budget.However, before these budgets can be prepared,it is necessary that the District Boards contemplating special expendi tures from their operating funds,such as engineering, legal,etc.,should submit the estimates of such expendi tures for the fiscal year 1951-1952 by June 25,1951,so that the budgets can be prepared,tax rates set.up by July 10th,and final budgets presented to the District Boards for approval at the regular meeting to be held on July 25,1951. Preparation For Work has been in progress for the past gale of Bonds 60 days to accumulate data on the over lapping bond indebtedness.The over lapping bond indebtedness for the County has now been completed by th~County Auditor’s Office and the balance of the data will be compiled in the Joint Administrative Office. The financial data required by the bond departments of the Bank of America and the Security-First National Bank have been discussed with representatives of these two banks. The representative of the Security-First National Bank has advised that the data we will have available on overlapping bond indebtedness and the approval of the bond attorneys, O’Melveny &Myers,and a report from the California Municipal Statistics,Inc.,will be sufficient information for them to b&se their bids upon.He advised that the California Municipal Statistics,Inc.,will furnish them the required information on overlapping bond indebtedness and no fee to this firm should be paid by the County Sanitation Districts.We have written to the California Municipal Statistics people offering them our cooperation and requesting that they advise what information they will require from us. Mr.Goodrich of the Bank of America’s Head Office in Los Angeles brought out several new points in a lengthly conference the Administrative Officer had with him on June 12th. Mr.Goodrich stated that the bone market for the past several months ~shown ~de~4te rise in interest çate~pp ~his type of bends.He ~dvbc~ted,in order to get the most favorabi? “3— rates,that data be presented to Dun and Bradstreet arid to Moody’s for obtaining the highest rating on the bonds,as they are nati.onai organizations arid that bonds of this type receive more favorable rates in the New York bond markets. The Bank of America has financed a bond issue for the City of San Diego in which they have five agencies listed for collection.There are five such agencies in New York and two in California who act as collecting agencies,the foe being 5~per coupon for the first ~1O,OOO and a rñore favorable fee for larger amounts.The Bank of America also recommends ~3eliing the entire issue at the present time to secure the best rates of interest and then depositing the excess money in the bank or buying prevailing Treasury A bonds;the bank would pay 1—1/4%interest but would require reciprocal amounts of deposit from Orange County.As this would be practically impossible for Orange County,Mr.Goodrich suggested that the best method,therefore,seems to be purchasing Series A Treasury bonds which can be cashed in at any time and would bear interest at the rate of 1.44%for the first six months and increasing rates up to i.~%at the end of three years. Mr.Goodrich stated that the Bank of America’s requirement of financial data is relative simple:a map of each district and an anlysis showing the dities and districts within it and the~. financial statements on bond issues. ~ymentof ____ There will be annual payments of prin Princi~1 and cipal and semiannual payments on interest Interest on____on the bonds assumed by the Agreement for Bonds assumed Purchase and Sale from the cities of from_the Cities Anaheim and Orange.In order to trans of~Anaheim and fer sufficient funds to make these pay Orañge - ments on time,the County Auditor recom mends that the Administrative Officer be delegated authority to request transfer of funds from the Operating Funds of Districts Nos.2,3,5,6,7,and 11 to the .Operating Fund of District No.1 for these payments. At the request of Chairman Finch,the Secretary read the motions recommended by Mr.Launer. Inventory The inventory of personal property as set forth in paragraph 10 of the Agree ment for Purchase and Sale,is now under way.There was a great deal more work on this inventory than had been anticipated,but the work should be completed by next Wednesday.This inventory will also be included in the Joint Construction and Operation Agreement. -4- ‘REPORT OF THE Robert H,Boney,Chairman of the CHAIRMAN OF THE Executive Committee reported that this EXECUTIVE CO~ITTEE Committee had met with Messrs. Carollo,Harrison and Woolley of the consulting engineering firms on May 31st.The consulting engineers reported: 1.Their studies of future population for all Districts show the estimated future population considerably lower throughout the Countythan the estimates in the Bacon reports. 2.They estimate per capita sewage flow somewhat higher than the Bacon estirnateso 3.They had worked on seven different modification plans. Li..The plan which seemed the most feasible in every way would also save some ~4OO,OOO to $500,000 on the overall project.This plan would involve: (a)A 60”line parallel to the present 4~”line, instead of an ~4”line down Bushard Street, as proposed in the Bacon repo~’ts. (b)Use of two plants,which would include: The present plant and an addition thereto. An additional plant at the lower end,with clarifiers and primary treatment.The lower plant would require about 30 acres of land,which would provide for the plant and concealing landscaping. That this plan would fully use the present plant and also provide for future water reclamation if that should become desirable.It would allow chlorination at either the upper or lower plants.And,that the consulting engineers advise this report on the modified plan will be completed by June 21st, Mr.Boney reported that a unanimous recommendation was made by members of the Executive Committee at the meeting held on May 31st that the Secretary’s salary be increased from ~25O.0O per month to $300.00 per month. Mr.Boney then called upon Mr.Harrison for futher comment upon the engineers’progress report on the modification plans. —5— Mr.Harrison stated that they were not in a position to make any definite commitments on the modification plans at this time,but so far,had found nothing that would suggest a change from the plan as outlined by Mr.Boney, The Bushard Street line,as proposed in the Bacon reports, is very large;placing a 60”line parallel to the 4~line would account for a great saving.Mr.Harrison stated that they had given considerable thought to future water reclama tion which could be taken care of very re~idily by the addi tions to the upper plant,the Magnolia and Euclid trunks being so designed to make possible segregation of salt brine, oil wastes and other chemicals or effluents which would be detrimental to reclaimed water,and non-salvable wastes could be discharged intothe ocean outfall. A motion was made by Director Vernon_E. Lggenbeok , seconded by Director ______________________ and duly carried by members of the Board of Directors of County Sanitation District No,11 authorizing the Administrative Officer or the General Manager to instiiict the County Auditor by letter to make transfers of funds to County Sanitation District No.1 Operating Fund from the Operating Fund3 of County Sanitation Districts Nos.2,3, 5,6,7 and 11 in sufficient amounts to pay the proportionate shares of Districts Nos.2,3,5,6,7 and 11 of principal and interest installments as they become due on the City of Anaheim bonds which were assumed by County Sanitation Districts Nos. 1,2,3,5,6,7 and 11 under the Agreement for Purchase and Sale,executed February 2~,1951,as authorized by Resolution No.55 which was adopted by each of the Boards of these Districts. Transfer of funds to be made from the Operating Funds of Districts Nos.2,3,5,6,7 and 11 to the Operating Fund of County Sanitation District No.1 for payment from that Fund to the City of Anaheim the amounts of principal and interest as they become due and to be computed in the foilowingpercentages: A motion was made by Director Vernon L La~enbeck s.econded by Director Jack Greer , and duly carried by members of the Board of Directors of County Sanitation Dis trict No,ii ,au~hori~ing the Administrat4ye O~’f~cer or the Genera~Ma~~to instruct the County Auditor by l~tter to TRANSFER OF FUNDS ~PAYML~NTS ON THE CITIES OF ORANGE AND ANAHEIM BONDS Transfer From Operating Fund Of %of Principal and/or Interest Installment When Due ____________ County Sanitation District No.2 U U 3 1!5 6 7 ~1 11 25.35~ •1 ~/1C~7 )•4.1./C) 4.51% 11.52% 19.46% 2.99% -6- make transfers of funds to County Sanitation District No.1 Operating Fund from the Operating Funds of County Sanitation Districts Nos.2,3,5,6,7 and 11 in sufficient amountsto pay the proportionate shares of Districts Nos.2,3,5,6,7 arid 11 principal and interest installments as they become due on the City of Orange bonds which were assumed by County Sanitation Districts Nos.1,2,3,5,6,7 and 11 under the Agreement for Purchase and Sale,executed February 2g,1951, as authorized by Resolution No.55 and adopted by e.~ch of the Boards of these Districts. Transfer of funds to be made from the Operating Funds of Districts Nos.2,3,5,6;7 and 11 to the Operating Fund of County Sanitation District No.1 for payment from that Fund to the City of Orange the amounts of principal and interest as they become due and to be computed in the following percentages: A motion was made by Director Jack Greer , seconded by ~ire~tor Vernon E.Lagenbe~k , and duly carried by members of the Board of Directors of County Sanitation Dist rict No.~, that the salary of Ora Mae Merritt,Secretary of the Joint Administrative Organization,Secretary of each of the Boards of•Directors of County Sanitation Districts Nos. 1,2,3,5,6,7,~and 11 and Secretary of the Executive Committee,be raised from ~25O.OO per month to ~3OO.OO per month; said salary of ~3OO.OO per month to become effective as of June 1,1951. rrransfer From Operating Fund Of %of Principal and/or Interest Installment When Due County Sanitation District No.2 U 7?7?~?3 U 77 7?7?5 77 U 7?6 ii U U 7 U 7?7? SECRETARY’S c~‘~T k~LJFLII.i. 25.35% 15.41% 4.51% 11.52% 19.46% 2.99% -7- A motion was made by Director Jack Greer,seconded by Director Vernon E.Langenbeck and unanimously carried by members of the Board of Dir~ectors of County Sanitation District No.11,approving District No.11 Operating Fund Warrant Register for signature and payment of: Warrant Demand No.In Favor Of 11—31 Willis H.Warner 32 Vernon E.Langenbeck 33 Jack Greer 3L~.Willis H.Warner ADJOURN1VIE NT 12.10 36,30 36.30 6.30 ~~i.oo Upon a motion made by Director Vernon E.Langenbeck,seconded by Director Jack Greer and duly carried by members of the Board of Directors of County Sanitation District No.11,the Chairman declared the meeting atjourned at 9:35 p.m. ATTEST: - ~~ Secretary,~oard of ‘~irectors County Sanitation District No.ii Orange County,California Chairman,Board of Directors County Sanitation District No.11 Orange County,California I DISTRICT NO.11 OPERATING FUND WARRANT REGISTER Am onnt -