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HomeMy WebLinkAboutDistrict 07 Minutes 1951-05-09MINUTES OF REGULAR MEETING BOARD ~OF DIRECTORS COUNTY SANITATION DISTRICT NO,7 May 9,1951 at ~:OO p.m. Board of Supervisors’Room Court House Santa Ana,California The Board of Directors of County Sanitation District No.7 met in regular session. The joint meeting of the district boards was called to order by Chairman Braden Finch at ~O5 p.m. Directors present:Vincent L.Humeston (Chairman) Willard Smith J.L.McBride Directors absent:Heinz Kaiser Others present:Nelson M.Launer,Administrative Officer Nat H.Neff,Engineer E.J.Marks,Attorney John A.Carollo K.J.Harrison J.A.Woolley Paul G.Brown Hugh Neighbour Ora Mae Merritt,Secretary Chairman Frinch introduced Mayor Courtney R.Chandler and Councilman J.L.McBride and stated that the City of Santa Ana Counc~ had named Mayor Chandler and Councilman J.L.McBride to the Board of Directors of County Sanitation District No.1;and.Councilman J.L.McBride to the Board of Directors of County Sanitation District NQ.7.On April .26th,District No.1 held a special meeting at whiôh time Mayor Chandler was appointed Chairman of the Board of District No.1. MINUTES OF MEETING A motion was made,duly seconded and OF APRIL 11,1951 carried,approving the minutes of the meeting held on April 11,1951 as mailed out. -1- ADMINISTRATIVE Mr.Launer reported that a revised OFFICER’S REPORT directory of members of the Boards would be distributed at this meeting. Mr.Launer reported that the firr~is of Harrison &Woolley, arid Harrison,Ferguson &Carollo,Consulting Engineers,have been employed by the Boards to: 1.Make preliminary estimates to determine if there is ‘sufficient money to carry out con struction as outlined in the Bacon reports; and 2.If the consulting engineers’comparative estimates indicate there will not be sufficient bond funds to build at present day costs,the District Boards will then authorize them to prepare a modification of the Bacon report to build adequate facilities with the money available. Mr.Launer stated that the Consulting Engineers had submitted ten copies of their first report,which was reviewed by the Executive Committee on May 7th.These ten copies included a copy for each of the Districts and were left in the Joint Administrative Office for inspection by any of the Directors.Mr.Launer then called upon Mr. Carollo for a review of the report. Mr.Carollo stated that the first part of their job was to make a comparison of costs under the Bacon Report and the estimated costs at the present time.They had estimated in this preliminary report that there is an overall surplus of ~ll9,4Ol,although two Districts are estimated to have a deficiency of funds.District No.6 being short $L+~,3O4 and District No.11 short $71,995. th~c~e ~Di~trirct No.4,they believe 1~he deficiency can he pvercbm~,in~smuch asi~,hen the Bacon report was compiled it included f~.çilities for Districts Nos.4 anci 11 with the use of 36”pipe.When District No. 4 withdrew,this was not changed in the Bacon report arid that~considerable saving can be effected by use of smaller pipe which will be adequate for the needs of District No. 11. That,in the case of District No.6,they could find no such escape,except that some of the shortage could be made up from use of this District’s percentage in additional Chapter 20 Funds which had not been included in the Bacon report. —2— EXECUTIVE Director Robert H.Boney1 Chairman CO~’ft4ITTEE of the Executive Committee reported REPORT that the following recommendations were made to the District Boards at a meeting held on May 7th: 1.The Committee had reviewed the Consulting Engineers? preliminary estimates in the report submitted by Harrison &Woolley,and Headman,Ferguson &Carollo and have made the unanimous recommendation that the District Boards accept this report;and that the District Boards authorize the consulting engineers to proceed with a modification of the Bacon Report for construction of adequate facilities. Director Warner led a general discussion on the proposed modified report and stated that it is understood by the Executive Committee that a modification plan will work along the basic procedure out).ined in the Bacon Report,keeping in mind future water reclamation and that the consulting engineers will consider only modifications which will accomplish the purpose intended by the Districts,but at a less cost or in a more efficient manner. 2.The Executive Committee unanimously recommend that a classification of Temporary Accountant be established for the Joint Administrative Organization.There is considerable work necessary in the way of gathering data on overlapping bond issues and in obtaining other financial information for issuance of the Districts’bonds.The Committee recorn— mended that the salary of the T~mpor~ry Accountant be fixed at $300.00 per month,and that the Administrative Officer he authorized to employ a cjualified person when necessary. 3,An advisory committee has been formed which is comprised of various county agencies for the purpose of making recom mendations and to advise on pollution problems.The Executive Coniinitte~recommend~that Mr.Nelson M.Launer~Administrative Officer,be appointed by the District Boards to represent the $anitation Districts on this County Pollution Advisory Committee, 4..Centralizing the legal work of all Districts ~as discussed, whereby one attorney would be employed upon a monthly retainer basis and that the Committee had unanimously recommended that the District Boards authorize it to appoint a Committee to work out the details of a plan to be brought to the Directors for their consideration. 5.It was brought out at the meeting of the Executive Committee that considerable confusion has been experienced in the trans actions of the Districts’business because in several instances the transactions were not cleared through the Administrative Officer;and that the Executive Committee had —3— OtZ’) L.s~)~.J unanimously recommended that the District Boards establish the policy whereby all business trans. actions must be processed through the Administrative Officer for presentation to the Executive Committee for recommendation to the Dii~t~ct Boards;except, that this should not be a restriction upon the Admin istrative Officer in routine transactions;but, that all routine business,such as establishing policy with outside organizations,processing bills for pay ment,die cus~ions with the County Auditor and the heads of other organizations,must be brought to the Administrative Office~to be cleared and thus become a matter of record and handled in a business like manner. At the request of Chair~ian Finch,Mr.Launer read the following Resolutions Has.61 and 62: ACCEPTING PRELIMINARY The following resolution was read ESTIMATE REPORT~AN1)by Mr.Launer and adopted by the AUTHORIZING A ItODIFI-Board of Directors of County Sani— CATION O1~’THE BACON tation District No.7 REPORT RESOLUTION NO.61 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NUMBER SEVEN , APPROVING THE FIRST REPORT OF THE ENG~~RS ~DE UNDER PART ONE OF THAT CERTAIN CONTRACT DAIED ~11TH DAY OF APRIL,1951,IN WHICF{THEY WERE DESCRIBED AS USECOND PARTIES”,AND DIRECTING SAID ENGINEERS TO PROCEED WITH THE ‘lURK DESCRIBED IN PART TWO OF SAID CONTRACT PERTAINING TO A MODIFICATION OF THE VINTON W.BACON REPORTS. The Board of Directors of County Sanitation District Number Seven does resolve as follows; SECTION I.That the engineers described as 1’Second Par~ies’~in that certain contract dated the 11th day of April,1951,bo~wcen County Sanitation District Number One, as contracting agent,described as “First Party”and said engineers,have made and f iled ten copies of the ir report under the provisions of Part One of said contract and said report,having been examined,is hereby approved,and it is determined that said report conforms in all respects’ to the provisions of Part One of said contract;and That payment of ~l,5OO.OO is hereby authorized to be made from the Joint administrative Fund in the percentages heretofore established. -4- SECTION II.Said engineers are hereby directed to proceed with the work of studying and reporting on a modifi-. cation of the sewage disposal works described in the reports of Vinton W.Bacon,as described in and under the terms of Part Two of said contract. The foregoing resolution was introduced by Director Willard Smith , who moved its adoption.Said motion was seconded by Director J.L.McBride , and c3rried by the following vote: AYES:Directoi~Wi1liard Smith,J.L.McBride and Vincent L.Humeston. NOES:None ABSENT:Director Heinz ~aiser — STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District Number Seven of Orange County,California, hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a meeting thereof held on the 9th day of May,1951. IN WITNESS ~i’1HEREOF,I have hereunto set my hand this 9th day of May,1951. ~ Secretá’y~o~the B~~d of DirectorE County Senitat.ion District No.7 ,O~Orange County,California ESTABLISHING THE The following Resolution was CLASSIFICATION OF read by Mr.Launer and adopted TEMPORARY ACCOUNTANT by the Board of Directors of County Sanit~t~ion District No. RESOLUTION NO.62 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NU~ER SEVEN , ESTABLISHING TF~CLASSIFICATION OF TEMPORARY ACCOUNTANT FOR TI-~ JOINT ADMINISTRi~TIVE ORGANIZATION AND PROVIDING FOR COMPENSATION. —5-. 255 The Board of Directors of County Sanitation District Number Seven does resolve as follows: SECTION I.That the classification of Temporary Accountant for the Joint Administretive Organization is hereby created. Said Temporary Accountant may be hired by the Administrative Officer when necessary. SECTION II.The compensation for said Temporary Accountant shall be fixed at not more than ~3OO.OO per month. The foregoing resolution was introduced by Director Willard Smith who moved its adoption.Said motion was secondedb.y Director J.L.McBrj..de and carried by the followthg vote: AYES:Directors Willard Smith.J.L.McBride and Vincent L.Humeston - NOES:None ABSENT:Director Heinz Kaiser STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.~veri of Orange County,California,hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a meeting thereof held on the 9th day of May,1951. IN Tt:TITNESS WHEREOF,I have hereunto sot my hand on this 9th day of May,1951. Secretary di’the Board of Directors County Sanitation District NoW.7 Of Orange County,California -6- After a general discussion,a motion was made,duly seconded and carried, appointing Nelson M.Launer,Adminis trative Officer,as the County Sani tation Districtst representative on the County Pollution Advisory Committee L~3GAL COUNSEL After a general discussion,a motion was made,duly seconded and carried, that the Executive Committee be author ized to work out a detailed plan for the employment of one attorney to take care of the legal business of all of the Districts and this plan,after unanimous approval by the Exoctutive Committee,be presented to the District Soa±’ds for their consideration. After a general discussion,a motion was made,duly seconded and carried, that the policy~be established that all business transactions of the Districts must be processed through the Ad~ninis trative Officer for presentation to the ~xecutive Committee for recommendation to the district boards;except,th~t this is not to be a restriction upon the Administrative Officer in routine transactions of the Districts’business.But,~th~~t all routine busincss’such as policy with the County Auditor and other outside agencies,processing bills for payment,etc.,must be brought to the Administrative Officer so that these may become a matter of record and handled in a business like manner. A motion was made,duly seconded and carried,approving the Joint Adminis trative Warrant Register for signature APPOINTI~G A REPRESI~NTATIVE TO THE COUNTY POLLUTION ADVISORY C O~~ll~ITTEE CHANNELING ALL BUSIN1i~SS THROUGH THE ADMINISTR~iTIVE OFFI CER JOINT ADMINISTRi•~TIVE WARRANT REGISTER and payment of: Warrant Demand In Favor OfNo JA—243 244 245 246 247 24~ 249 250 251 252 253 O’Melveny &Myers James L.Beebe E.J.Marks and Adrian Marks Bales Office Equipment Co. The Pacific Telephone &Telegraph Co. Ora Mae Merritt Dennis Printers &Stationers City of Santa Ana F.R.Harwood,Postmaster Jack S.Raub Harrison &Woolley and Headman,Ferguson &Carollo $l;300,00 1,27g.45 3 50,00 1 E~.11 76.25 9.75 32.72 90.93 30.00 330.00 1 , $53016.21 -7- 257 OPERATING FUND A motion was made by Director WARRANT REGISTER J.L.McBride,duly seconded and carried approving District No.5 Operating Fund Warrant for signature and payment of: Warrant Demand No.In Favor Of Amount 7—37 C.Arthur Nissan,Jr.$56.25 Upon a motion made by Director Willard Smith,duly seconded and carried,the Chairman declared the meeting of the Board of Directors of County Sanitation District No.7 adjourned at ~:45 p.m. /1 ~•V V ~VV V C a~rman,Board Qf Directors County Sanitation District No.7 Orange County,California ATTEST: Secretary,Board of/Directo~s County Sanitation District No.7 Orange County,California