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Home My WebLink AboutDistrict 06 Minutes 1951-05-09r~I~ MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.6 May 9,1951 at ~:OO p.m. Board of Supervisors’Room Court House Santa Ana,California The Board of Directors of County Sanitation District No.1 met in regular session. The joint meeting of the districts’boards was called to order by Chairman Finch at ~:O5 p.m. Directors present:C.M.N~lson,Chairman Braden Finch Directors absent:Heinz Kaiser Others present:Nelson M.Launer,Administrative Officer Nat H.Neff,Engineer E.J.Marks,Attorney John A.Carollo K.J.Harrison J.A.VJoolley Hugh Neighbour Ora Mae Merritt,Secretary Chairman Finch introduced Mayor Courtney Ft.Chandler and Councilman J.L.McBride and stated that the City of Santa Ana Council had named Mayor Chandler and Councilman J.L.McBride to the Board of Directors of County Sanitation District No.7.On April 26th,District No.1 held a special meeting at which time Mayor Chandler was appointed Chairman of the Board of District No. 1. MINUTES OF MEETING A motion was made,duly seconded and OF APRIL ii,1951 carried,approving the minutes of the special meeting held on April 11th, as mailed out. -1- 241 ADMINISTRATIVE Mr.Launer reported that a revised OFFICER~S REPORT directory of members of the Boards would be distributed at this meeting. Mr.Launer reported that the finns of Harrison &Woolley, and Harrison,Ferguson &Carollo,Consulting Engineers,have been employed by the Boards to: 1.Make preliminary estimates to determine if there is sufficient money to carry out con struction as outlined in the Bacon reports; and 2.If the consulting engineers’comparative estimates indicate there will not be sufficient bond funds to build at present day costs,the District Boards will then authorize them to prepare a modification of the Bacon report to build adequate facilities with the morley available. Mr.Launer stated that the Consulting E~ngineers had submitted ten copies of their first report,which was reviewed by the Executive Committee on May 7th.These ten copies included a copy for each of the Districts and were left in the Joint Administrative Office for inspection by any of the Directors.Mr.Launer then called upon Mr. Carollo for a review of the report. Mr.Carollo stated that the first part of their job was to make a comparison of costs under the Bacon Report and the estimated costs at the present time.They had estimated in this preliminary report that there is an overall surplus of ~l19,4O1,although two Districts are estim~ted to have a deficiency of funds.District No.6 beingshort $4~,3O4 and Di~trict No.11 short $71,995. Tha~~~ca~e ~‘Pi~tr1~ct No.l~,they believe ~he deficiency c~ñ be pvercorn~,in~smuch ~s~hen the Bacon report was compiled it included facilities for Districts Nos,4 ejici 11 with the use of 36”pipe.When District No. 4 withdre~r,this was not changed in the Bacon report and that considerable saving can b~effected by use of smaller pipe which will be adequate for the needs of District No. 11. That,in the case of District No.6.,they could find no such escape,except that some of the shortage could be made up from use of this District’s percentage in additional Chapter 20 Funds which had not been included in the Bacon report. -2— EXECUTIVE - Director Robert H.Boney,Chairman co~4I’rTEE of the Executive Committee reported REPORT that the following recommendations were made to the District Boards at a meeting held on May 7th: 1.The Committee had reviewed the Consulting Engineers’ preliminary estimates in the report submitted by Harrison &Woolley,and Headman,Ferguson &Carollo and have made the unanimous recommendation that the District Boards accept this report;and that the District Boards authorize the consulting engineers to proceed with a modification of the Bacon Report for construction of adequate facilities. Director Warner led a general discussion on the proposed modified report and stated that it is understood by the Executive Committee that a modification plan will work along the basic procedure outlined in the Bacon Report,keeping in mind future water reclamation and that the consulting engineers will consider only modifications which will accomplish the purpose intended by the Districts,but at a less cost or in a more efficient manner. 2.The Executive Committee unanin~iously recommend that a classification of Temporary Accountant be established for the Joint Administrative Organization.There is considerable work necessary in the way of gathering data on overlapping bond issues and in obtaining other financial information for issuance of the.Districts’bonds.The Committee recom mended that the salary of the Temporary Accountant be fixed at ~3OO.OO per month,and that the Administrative Officer he authorized to employ a qualified person when necessary. ~n advisory committee has been formed which is comprised of various county agencies for the purpose of making recom mendations and to advise on pollution problems.The Executive Coniinitte~reoommend~that Mr.Nelson M.Launer,Administrative Officer,be appointed by th~District Boards to represent the 3anitation Districts on this County Pollution Advisory Committee. 4.Centralizing the legal work of all Districts was discussed, whereby one attorney would be employed upon a monthly retainer basis and that the Committee had unanimously recommended that the District Boards authorize it to appoint a Committee to work out the details of a plan to be brought to the Directors for their consideration. 5.It was brought out at the meeting of the Executive Committee that considerable confusion has been experienced in the trans actions of the Districts’business because in several instances the transactions were not cleared through the Administrative Officer;and that the Executive Committee had —3— 23 unanimously recommended that the District Boards establish the policy whereby all business trans actions must be processed through the Administrative Officer for presentation to the Executive Committee for recommendation to the Dii~tn~ct Boards;except, that this should not be a restriction upon the Admin— istrative Officer in routine transactions;but, that all routine business,such as establishing policy with outside organizations,processing bills for pay— merit,discussions with the County ~uditor and the heads of other organizations,must be brought to the Administrative Officer to be cleared and thus become a matter of record and handled in a business like manner. At the request of Chairman Finch,Mr.Launer read the following Resolutions Nos.61 and 62: ACCEPTING PRELIMINARY The following resolution was read ESTIMATE REPORT;~iND by Mr.Launer and adopted by the AUTHORIZING A MODIFI-Board of Directors of County Sani— CATION OJ~THE BACON tation District No.Six REPORT RESOLUTION NO.61 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NUMBER SIX , APPROVING THE FIRST REPORT OF THE ENGINEERS MADE UNDER PART ONE OF THAT CERTAIN CONTRACT DATED rfj~p 11TH DAY OF APRIL,1951,IN WHICH THEY WERE DESCRIBED AS ~tSECOND PARTIES”,AND DIRECTING SAID ENGINEERS TO PROCEED WITH THE WORK DESCRIBED IN PART TWO OF SAID.CONTRACT PERTAINING TO A MODIFICATION OF ru~VINTON W.BACON REPORTS. The Board of Directors of County Sanitation District Number Six does resolve as follows: SECTION I.That the engineers described as “Second Par~iesT’in that certain contract dated the 11th day of April,1951,between County Sanitation District Number One, as contracting agent,described as “First Party”and said engineers.,have made and filed ten copies of their report under the provisions of Part One of said contract and said report,having been examined,is hereby approved,and it is determined that said report conforms in all respects to the provisions of Part One of said contract;and That payment of ~1,5OO.OO is hereby authorized to be made from the Joint Administrative Fund in the percentages heretofore established. -4- 244 SECTION II.Said engineers are h~reby directed to proceed with the work of studying and reporting on a modifi cation of the sewage disposal works described in the reports of Vinton W.Bacon,as described in and under the terms of Part ‘I~,o of said contract. The foregoing resolution was introduced by Director Braden Finch , who moved its adoption.Said motion was seconded by Director C.M.Nelson and carried by the following vote: AYES: - Directors BraUen Finch and C,N,Nelson NOES:None ABSENT:Director Heinz Kaiser — STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation tistrict Number Six of Orange County,California, hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a meeting thereof held on the 9th day of May,1951. IN WITNESS WHEREOF,I have hereunto set my hand this 9th day of May,1951. Secretary gf the ~ard of Directors County Sanitation District No.6 0 Orange County,California ESTABLISHING THE The following Resolution was CLASSIFICATION OF read by Mr~Launer and adopted TEMPORARY ACCOUNTANT by the Board of Directors of County Sanitdtion District NO.6 RESOLUTION NO.62 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NUIV~ER ~IX , ESTABLISHING THE CLASSIFICATION OF TEMPORARY~ACCOUNTANT FOR THE JOINT ADMINISTRATIVE ORGANIZATION AND PROVIDING FOR COMPENSATION. —5-. 245 The Board of Directors of County Sanitation District Number Six does resolve as follows: SECTION I.That the classification of Temporary Accountant for the Joint Adniinistrative Organization is hereby created. Said Temporary Accountant may be hired by the Administrative Officer when necessary. SECTION II.The compensation for said Temporary Accountant shall be fixed at not more than 4~3OO.OO per month. The foregoing resolution was introduced by Director Braden Finch who moved its adoption.Said motion was seconded by Direct~r C.M.Nelson and carried by the following vote: AYES:Directors Braden Finch and C.M.Nelson NOES:None ABSENT:Director Heinz Kaiser STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.Six of Oran~,e County,California,hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a meeting thereof held on the 9th day of May,1951. IN WITNESS WHEREOF,I have hereunto set my hand on this 9th day of May,1951. Secretary o/the Boar~f Dir~ctors County Sanitation District No.6 Of Orange County,California * -6- After a general discussion,a motion was made,duly seconded and carried, appointing Nelson M.Launer,Adminis trative Officer,as the County Sani tation Districts’representative on the County Pollution Advisory Committee 2~46 L~,GAL COUNSEL After a general discussion,a motion was made,duly seconded and carried, that the Executive Committee be author ized to work out a detailed plan for the employment of one attorney to take care of the legal business of all of the Districts and this plan,after unanimous approval by the Exectutive Committee,be presented to the District Boards for their consideration. After a general discussion,a motion was made,duly seconded and carried, that the policy be established that all business transactions of the Districts must be processed through the ~~dminis trative Officer for presentation to the L~xecutive Committee for recommendation to the district boards;except,th~t this is not to be a restriction upon the Administrative Officer in routine transactions of the Districts’business.But,that all routine business such as policy with the County Auditor and other outside agencies,processing bills for payment,etc.,must be brought to the Administrative Officer so that these may become a matter of record and handled in a business like manner. JOINT ADr.aNISTR~~TIVE WARRANT REGISTER and payment of: Warrant Demand No. JA-243 244 245 246 247 250 251 252 253 In Favor Of O’Melveny &Myers James L.Beebe E.J.Marks and Adrian Marks Bales Office Equipment Co. The Pacific Telephone &Telegraph Co. Ora Mae Merritt Dennis Printers &Stationers City of Santa Ana F.R.Harwood,Postmaster Jack S.Raub Harrison &Woolley and Headman,Ferguson &Carollo $l;300,00 l,27~.45 350,00 1~.ll 76.25 9.75 32.72 90.93 30.00 330 .00 l~5OO,OO $5~Ol6.2i APPOINTTNG A REPRESaNTATIVE TO THE COUNTY POLLUTION ADVISORY CO~ff~ITTEE CHANNELING ALL BUSINESS THROUGH THE ADIIIN IS TRA T lyE OFFI CER A motion was made,duly seconded and carried,approving the Joint Adminis trativo Warrant Register for signature _____________ Amount -7- 247 A motion was made by Director Braden Finch,duly seconded and carried approving for signature and payment District No.6 Operating Fund Warrant Register,covering: Warrant Demand No. 6-4~Harry Ashton In Favor Of Amount ~125.00 Upon a motion made by Director Braden Finch,duly seconded and carried,the Chairman declared the meeting of the Board of Directors of Counby Sanitation District No.6 adjourned at ~:O5 p.m. ATTEST: Secretary,Board df Directbrs County Sanitation District No.6 Orange County,California OPERATING FUND WARRANT REGISTER County Sanitatiorì District No.6 Orange County,California