HomeMy WebLinkAboutDistrict 05 Minutes 1951-05-09236
MINUTES OF REGULAR MEETING
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.5
May 9,1951 at ~:OO p.m.
Board of Supervisors’Room
Court House
Santa Ana,California
The Board of Directors of County Sanitation District No.5
met in regular session.
The joint meeting of the distr~ict boards was called to order
by Chairman Braden Finch at ~:O5 p.m.
Directors present:Braden Finch (Chairman)
Ross Greeley
Directors absent:Heinz Kaiser
Others present:Nelson M.Launer,Administrative Officer
Nat H.Neff,Engineer
E.J.Marks,Attorney
John A.Carollo
K.J.Harrison
J.A.Woolley
Paul G.Brown
Hugh Neighbour
Ora Mae Merritt,Secretary
Chairman Finch introduced Mayor Courtney R.Chander and
Councilman J.L.McBride and stated that the City of Santa Ana
Council had named Mayor Chandler and CounciJ~man J,L~McBride to
the Board of Directors of County Sanitation District No.~.and
Councilman J.L.McBride to the Board of District No.7.On
April 26th,District No.1 held a special meeting at which time
Mayor Chandler was appointed Chairman of the Board of District
No.1.
MINUTES OF MEETING A motion was made,duly seconded and
OF APRIL 11,1951 carried,approving the minutes of the
meeting held on April 11,1951,as
mailed out.
—1-
237
ADMINISTRATIVE Mr.Launer reported that a revised
OFFICER’S REFORT directory of members of the Boards
would be distributed at this meeting.
Mr.Launer reported that the firmis of Harrison &Woolley,
and Harrison,Ferguson &Carollo,Consulting Engineers,have
been employed by the Boards to:
1.Make preliminary estimates to determine if
there is ‘sufficient money to carry out con
struction as outlined in the Bacon reports;
and
2.If the consulting engineers?comparative
estimates indicate there will not be
sufficient bond funds to build at present
day costs,the District Boards will then
authorize them to prepare a modification
of the Bacon report to build adequate
facilities with the money available.
Mr.Launer stated that the Consulting Engineers had
submitted ten copies of their first reports which was
reviewed by the Executive Committee on May 7th.These
ten copies included a copy for each of the Districts and
were left in the Joint Administrative Office for inspection
by any of the Directors.Mr.Launer then called upon Mr.
Carollo for a review of the report.
•
Mr.Carollo stated that the first part of their job
was to make a comparison of costs under the Bacon Report
and the estimated costs at the present time.They had
estimated in this preliminary report that there is an
overall surplus of ~l19,4O1,although two Districts are
estimated to have a deficiency of funds.District No.6
being short $4~,3O4 and District No.11 short $71,995.
~ha~i~i ~e c~se of p~stri~ct No.l~,they believe the
deficiency c~n be overcOm~,inasmuch ~s~ihen the Bacon
report was compiled it included f~?ilities for Districts
Nos,4 and,11 with the use of 36”pipe.When District No.
4 withdrew,this was not changed in the Bacon report and
that considerable saving can be effected by use of smaller
pipe which will be adequate for the needs of District No.
11.
•That,in the case of District No.6,they could find
rio such escape,except that some of the shortage could be
made up from use of this District’s percentage in additional
Chapter 20 Funds which had not been included in the Bacon
report.
—2—
238
‘EXECUTIVE Director Robert H.Boney,Chairman
COI~Th~ITTEE of the Executive Committee reported
REPORT that the following recommendations
were made to the District Boards at
a meeting held on May 7th:
1.The Committee had reviewed the Consulting Engineers’
preliminary estimates in the report submitted by
Harrison &Woolley,and Headmdn,Ferguson &Carollo and
have made the unanimous recommendation that the District
Boards accept this report;and that the District Boards
authorize the consulting engineers to proceed with a
modification of the Bacon Report for construction of
adequate facilities.
Director Warner led a general discussion on the proposed
modified report and stated that it is understood by the
Executive Committee that a modification plan will work along
the basic procedure outlined in the Bacon Report,keeping in
mind future water reclamation and that the consulting engineers
will consider only modifications which will accomplish the
purpose intended by the Districts,but at a less cost or in
a more efficient manner.
2.The Executive Committee ~mnanimously recommend that a
classification of Temporary Accountant be established for the
Joint Administrative Organization.There is considerable
work necessary in the way of gathering data on overlapping
bond issues and in obtaining other financial information
for issuance of the Districts’bonds.The Committee recom~
mended that the salary of the T~mpor~ry Accountant be fixed
at $300.00 per month,and that the Administrative Officer
he authorized to employ a qualified person when necessary.
3.~i advisory committee has been formed which is comprised
of various county agencies for the purpose of making recom
menda~ions and to advise on pollution problems.The Executive
Committe~reoomrne~d~that Mr.Nelson M.Launer,Administrative
Officer,be appointed by the District Boards to represent
the Sanitation Districts on this County Pollution Advisory
Committee.
4.Centralizing the legal work of all Districts was discussed,
whereby one attorney would be employed upon a monthly retainer
basis and that the Committee had unanimously recommended that
the District Boards authorize it to appoint a Committee to work
out the details of a plan to be brought to the Directors for
their consideration.
5.It was brought out at the meeting of the Executive Committee
that considerable confusion has been experienced in the trans
actions of the Districts’business because in several instances
the transactions were not cleared through the Administrative
Officer;and that the Executive Committee had
—3—
233
unanimously recommended that the District Boards
establish the policy whereby all business trans
actions must be processed through the Administrative
Officer for presentation to the Executive Committee
for recommendation to the D~tr~.ct Boards;except,
that this should not be a restriction upon the Admin
istrative Officer in routine transactions;but,
that all routine business,such as establishing policy
with outside organizations,processing bills for pay
ment,discussions with the County Auditor and the
head~of other organizations,must be brought to the
Administrative Officer to be cleared and thus become
a matter of record and handled in a business like
manner.
At the request of Chairman Finch,Mr.Launer read the following
Resolutions Nos.61 and 62:
ACCEPTING PRELIMINARY The following resolution was read
ESTIMATE REFOHT;AND by Mr.~Launer and adopted by the
AUTHORIZING A MODIFI-Board of Directors of’County Sani—
CATION OF THE BACON tation District No.Five
REPORT
RESOLUTION NO.61
A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY
SANITATION DISTRICT NUMBER FIVE
,
APPROVING
THE FIRST REPORT OF THE ENGINEERS MADE UNDER PART
ONE OF THAT CERTAIN CONTRACT DATED ~f HE 11TH DAY OF
APRIL,1951,IN WHICH THEY WERE DESCRIBED AS
USECOND PARTIES”,AND DIRECTING SAID ENGINEERS
TO PROCEED WITH THE WORK DESCRIBED IN PART TWO
OF SAID CONTRACT PERTAINING TO A MODIFICATION OF
THE VINTON W.BACON REPORTS.
The Board of Directors of County Sanitation District
Number Five does resolve as follows;
SECTION I.That the engineers described as “Second
Par~.ies”in that certain contract dated the 11th day of
April,19.51,between County Sanitation District Number One,
as contracting agent,described as “First Party”and said
engineers,have made and f fled ten copies of their report
under the provisions of Part One of said contract and
said report,,having been examined,is hereby approved.,and
it is determined that said report conforms in all respects
to the provisions of Part One of said contract;and
That payment of ~1,5OO.OO is hereby authorized to be
made from the Joint Administrative Fund in the percentages
heretofore established.
-4-
240
SECTION II.Said engineers are h~reby directed to
proceed with the work’of studying and reporting on a modifi
cation of the sewage disposal works described in the reports
of Vinton W.Bacon,as described in and under the terms of
Part Two of said contract.
The foregoing resolution was introduced by Director
Ross Greeley ,
who moved its adoption.Said
motion was seconded by Director Braden Finch
and carried by the following vote:
AYES:Directors Ross Geeley and Braden Finch
NOES:None
__
ABSENT:Director Heinz Kaiser
—
STATE OF CALIFORNIA)
ss
COUNTY OF ORANGE
I,ORA MAE MERRITT,Secretary of the Board of D~re~tors of County
Sanitation District Number VFive of Orange County,California,
hereby certify that the above and foregoing Resolution was duly and
regularly adopted by the said Board at a meeting thereof held on the
9th day of May,1951.
IN W~TNESS 1j~JHEREOF,I have hereunto set my hand this 9th day of
May,1951.
~-~~
V
Secretar~of the Boa~’d of DirectorE
County Sanitation District No.Five
,O~’Orange County,California
ESTABLISHING THE The following Resolution was
CLASSIFICATION OF read by Mr.Launer and adopto~.
TEMPOi~ARY ACCOUNTANT by the Board of Directors of
County Sanitdtion District No,Five
RESOLUTION NO.62
A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY
SANITATION DISTRICT NUN~ER FIVE ,
ESTABLISHING
TFll~CLASSIFICATION OF TEMPORARY ACCOUNTANT FOR TI~
JOINT ADMINISTRATIVE ORGANIZATION AND PROVIDING
FOR COMPENSATION.
,.5..
241
The Board of Directors of County Sanitation District
Number Five does resolve as follows:
SECTION I.That the classification of Temporary Accountant
for the Joint Administrative Organization is hereby created,
Said Temporary Accountant may be hired by the Adn~inistrative
Officer when necessary.
SECTION II.The compensation for said Temporary Accountant
shall be fixed at not more than 4~3OO.OO per month.
The foregoing resolution was introduced by Director
Ross Greelev who moved its adoption.Said
motion was se~onded b~r DIrector Braden Finch
and carried by the following vote:
AYES:Directors Ross Greeley and Braden Finch
NOES:None
ABSENT:Director’Heinz Kaiser
STATE OF CALIFORNIA)
ss
COUNTY OF ORANGE
I,ORA MAE MERRITT,Secretary of the Board of Directors of County
Sanitation District No.Five of Orange County,California,hereby
certify that the above and foregoing Resolution was duly and regularly
adotted by the said Board at a meeting thereof held on the 9th day of
May,1951.
IN ~•TITNESS WHEREOF,I have hereunto set my hand on this 9th day
of May,1951.
Secretary of the Board of Directors
County Sanitation District No.5
Of Orange County,California
-6-
242
After a general discussion,a motion
was made,duly seconded and carried,
appointing Nelson M.Launer,Adminis
trative Officer,as the County Sani
tation Districts’representative on
the County Po1lutio~Advisory Committee.
LEGAL COUNSEL After a general discussion,a motion
was made3 duly seconded and carried,
that the Executive Committee be author
ized to work out a detailed plan for the employment of one
attorney to take care of the legal business of all of the
Districts and this plan,after unanimous approval by the
F1xectutive Committee,be presented to the District Boards for
their consideration.
CHANNELING ALL After a general discussion,a motion
BUSIN~SS THROUGH was made,duly seconded and carried,
THE ADNINISTF~TIVE that the policy be established that all
OFFICER business transactions of the Districts
must be processed through the i~dminis—
trative Officer for presentation to the u~xecutive Committee for
recommendation to the district boards;except,that this is
not to be a restriction upon the Administrative Officer in
routine transactions of the Districts’business.But,that all
routine business such as ~Oi~CV with the County Auditor and other
outside agencies,processing bills for payment,etc.,must be
brought to the Administrative Officer so that these may become
a matter of record and handled in a business like manner.
Warrant
Demand
No.
__________
Amount
JA—243 ~1;300.0O
244 l,27~.45
245 350,00
246 l~,ll
247 76.25
2L~9,75
249 32.72
250 90.93
251 30.00
252 3~3O.O0
253
1,500.00
$5~016.2l
APPOINTING A
RLPRE5hNTATIVE TO
THE COUNTY POLLUTION
ADVISORY C o~rrTEE
JOINT ADMINISTRATIVE
WARRANT REGISTER
and payment of:
A motion was made,duly seconded and
carried,approving the Joint Adminis
trative Warrant Register for signature
In Favor Of
O’Melveny &Myers
James L.Beebe
E.J.Marks and Adrian Marks
Bales Office Equipment Co.
The Pacific Telephone &Telegraph Co.
Ora Mae Me rr itt
Dennis Printers &Stationers
City of Santa Ana
F,R.Harwood,Postmaster
Jack S.Raub
Harrison &Woolley and Headman,Ferguson
&Carollo
-7-
243
OPERATING FUND A motion was made by Director lioss
WARRANT REGISTER Greeley,seconded by Director Braden
Finch,approving for signature and
payment,District No.5 Operating Fund Warrant Register
covering:
Warrant
Demand
No.In Favor Of Amount
5-44 Harry Ashton ~125.00
Upon a motion made by Director Ross Greeley,duly seconded
and carried,the Chairman de’~1ared the meeting of the Board of
Directors of County Sanitation District No.5 adjourned at ~:45 p.m.
hairman,Board of Directors
County Sanitation District No.5
Orange County,California
ATTEST:
~~I/~~
S~cretary,Board of DIrectors
County Sanitation District No.5
Orange County,California
cL.