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HomeMy WebLinkAboutDistrict 05 Minutes 1951-05-09236 MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.5 May 9,1951 at ~:OO p.m. Board of Supervisors’Room Court House Santa Ana,California The Board of Directors of County Sanitation District No.5 met in regular session. The joint meeting of the distr~ict boards was called to order by Chairman Braden Finch at ~:O5 p.m. Directors present:Braden Finch (Chairman) Ross Greeley Directors absent:Heinz Kaiser Others present:Nelson M.Launer,Administrative Officer Nat H.Neff,Engineer E.J.Marks,Attorney John A.Carollo K.J.Harrison J.A.Woolley Paul G.Brown Hugh Neighbour Ora Mae Merritt,Secretary Chairman Finch introduced Mayor Courtney R.Chander and Councilman J.L.McBride and stated that the City of Santa Ana Council had named Mayor Chandler and CounciJ~man J,L~McBride to the Board of Directors of County Sanitation District No.~.and Councilman J.L.McBride to the Board of District No.7.On April 26th,District No.1 held a special meeting at which time Mayor Chandler was appointed Chairman of the Board of District No.1. MINUTES OF MEETING A motion was made,duly seconded and OF APRIL 11,1951 carried,approving the minutes of the meeting held on April 11,1951,as mailed out. —1- 237 ADMINISTRATIVE Mr.Launer reported that a revised OFFICER’S REFORT directory of members of the Boards would be distributed at this meeting. Mr.Launer reported that the firmis of Harrison &Woolley, and Harrison,Ferguson &Carollo,Consulting Engineers,have been employed by the Boards to: 1.Make preliminary estimates to determine if there is ‘sufficient money to carry out con struction as outlined in the Bacon reports; and 2.If the consulting engineers?comparative estimates indicate there will not be sufficient bond funds to build at present day costs,the District Boards will then authorize them to prepare a modification of the Bacon report to build adequate facilities with the money available. Mr.Launer stated that the Consulting Engineers had submitted ten copies of their first reports which was reviewed by the Executive Committee on May 7th.These ten copies included a copy for each of the Districts and were left in the Joint Administrative Office for inspection by any of the Directors.Mr.Launer then called upon Mr. Carollo for a review of the report. • Mr.Carollo stated that the first part of their job was to make a comparison of costs under the Bacon Report and the estimated costs at the present time.They had estimated in this preliminary report that there is an overall surplus of ~l19,4O1,although two Districts are estimated to have a deficiency of funds.District No.6 being short $4~,3O4 and District No.11 short $71,995. ~ha~i~i ~e c~se of p~stri~ct No.l~,they believe the deficiency c~n be overcOm~,inasmuch ~s~ihen the Bacon report was compiled it included f~?ilities for Districts Nos,4 and,11 with the use of 36”pipe.When District No. 4 withdrew,this was not changed in the Bacon report and that considerable saving can be effected by use of smaller pipe which will be adequate for the needs of District No. 11. •That,in the case of District No.6,they could find rio such escape,except that some of the shortage could be made up from use of this District’s percentage in additional Chapter 20 Funds which had not been included in the Bacon report. —2— 238 ‘EXECUTIVE Director Robert H.Boney,Chairman COI~Th~ITTEE of the Executive Committee reported REPORT that the following recommendations were made to the District Boards at a meeting held on May 7th: 1.The Committee had reviewed the Consulting Engineers’ preliminary estimates in the report submitted by Harrison &Woolley,and Headmdn,Ferguson &Carollo and have made the unanimous recommendation that the District Boards accept this report;and that the District Boards authorize the consulting engineers to proceed with a modification of the Bacon Report for construction of adequate facilities. Director Warner led a general discussion on the proposed modified report and stated that it is understood by the Executive Committee that a modification plan will work along the basic procedure outlined in the Bacon Report,keeping in mind future water reclamation and that the consulting engineers will consider only modifications which will accomplish the purpose intended by the Districts,but at a less cost or in a more efficient manner. 2.The Executive Committee ~mnanimously recommend that a classification of Temporary Accountant be established for the Joint Administrative Organization.There is considerable work necessary in the way of gathering data on overlapping bond issues and in obtaining other financial information for issuance of the Districts’bonds.The Committee recom~ mended that the salary of the T~mpor~ry Accountant be fixed at $300.00 per month,and that the Administrative Officer he authorized to employ a qualified person when necessary. 3.~i advisory committee has been formed which is comprised of various county agencies for the purpose of making recom menda~ions and to advise on pollution problems.The Executive Committe~reoomrne~d~that Mr.Nelson M.Launer,Administrative Officer,be appointed by the District Boards to represent the Sanitation Districts on this County Pollution Advisory Committee. 4.Centralizing the legal work of all Districts was discussed, whereby one attorney would be employed upon a monthly retainer basis and that the Committee had unanimously recommended that the District Boards authorize it to appoint a Committee to work out the details of a plan to be brought to the Directors for their consideration. 5.It was brought out at the meeting of the Executive Committee that considerable confusion has been experienced in the trans actions of the Districts’business because in several instances the transactions were not cleared through the Administrative Officer;and that the Executive Committee had —3— 233 unanimously recommended that the District Boards establish the policy whereby all business trans actions must be processed through the Administrative Officer for presentation to the Executive Committee for recommendation to the D~tr~.ct Boards;except, that this should not be a restriction upon the Admin istrative Officer in routine transactions;but, that all routine business,such as establishing policy with outside organizations,processing bills for pay ment,discussions with the County Auditor and the head~of other organizations,must be brought to the Administrative Officer to be cleared and thus become a matter of record and handled in a business like manner. At the request of Chairman Finch,Mr.Launer read the following Resolutions Nos.61 and 62: ACCEPTING PRELIMINARY The following resolution was read ESTIMATE REFOHT;AND by Mr.~Launer and adopted by the AUTHORIZING A MODIFI-Board of Directors of’County Sani— CATION OF THE BACON tation District No.Five REPORT RESOLUTION NO.61 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NUMBER FIVE , APPROVING THE FIRST REPORT OF THE ENGINEERS MADE UNDER PART ONE OF THAT CERTAIN CONTRACT DATED ~f HE 11TH DAY OF APRIL,1951,IN WHICH THEY WERE DESCRIBED AS USECOND PARTIES”,AND DIRECTING SAID ENGINEERS TO PROCEED WITH THE WORK DESCRIBED IN PART TWO OF SAID CONTRACT PERTAINING TO A MODIFICATION OF THE VINTON W.BACON REPORTS. The Board of Directors of County Sanitation District Number Five does resolve as follows; SECTION I.That the engineers described as “Second Par~.ies”in that certain contract dated the 11th day of April,19.51,between County Sanitation District Number One, as contracting agent,described as “First Party”and said engineers,have made and f fled ten copies of their report under the provisions of Part One of said contract and said report,,having been examined,is hereby approved.,and it is determined that said report conforms in all respects to the provisions of Part One of said contract;and That payment of ~1,5OO.OO is hereby authorized to be made from the Joint Administrative Fund in the percentages heretofore established. -4- 240 SECTION II.Said engineers are h~reby directed to proceed with the work’of studying and reporting on a modifi cation of the sewage disposal works described in the reports of Vinton W.Bacon,as described in and under the terms of Part Two of said contract. The foregoing resolution was introduced by Director Ross Greeley , who moved its adoption.Said motion was seconded by Director Braden Finch and carried by the following vote: AYES:Directors Ross Geeley and Braden Finch NOES:None __ ABSENT:Director Heinz Kaiser — STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of D~re~tors of County Sanitation District Number VFive of Orange County,California, hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a meeting thereof held on the 9th day of May,1951. IN W~TNESS 1j~JHEREOF,I have hereunto set my hand this 9th day of May,1951. ~-~~ V Secretar~of the Boa~’d of DirectorE County Sanitation District No.Five ,O~’Orange County,California ESTABLISHING THE The following Resolution was CLASSIFICATION OF read by Mr.Launer and adopto~. TEMPOi~ARY ACCOUNTANT by the Board of Directors of County Sanitdtion District No,Five RESOLUTION NO.62 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NUN~ER FIVE , ESTABLISHING TFll~CLASSIFICATION OF TEMPORARY ACCOUNTANT FOR TI~ JOINT ADMINISTRATIVE ORGANIZATION AND PROVIDING FOR COMPENSATION. ,.5.. 241 The Board of Directors of County Sanitation District Number Five does resolve as follows: SECTION I.That the classification of Temporary Accountant for the Joint Administrative Organization is hereby created, Said Temporary Accountant may be hired by the Adn~inistrative Officer when necessary. SECTION II.The compensation for said Temporary Accountant shall be fixed at not more than 4~3OO.OO per month. The foregoing resolution was introduced by Director Ross Greelev who moved its adoption.Said motion was se~onded b~r DIrector Braden Finch and carried by the following vote: AYES:Directors Ross Greeley and Braden Finch NOES:None ABSENT:Director’Heinz Kaiser STATE OF CALIFORNIA) ss COUNTY OF ORANGE I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.Five of Orange County,California,hereby certify that the above and foregoing Resolution was duly and regularly adotted by the said Board at a meeting thereof held on the 9th day of May,1951. IN ~•TITNESS WHEREOF,I have hereunto set my hand on this 9th day of May,1951. Secretary of the Board of Directors County Sanitation District No.5 Of Orange County,California -6- 242 After a general discussion,a motion was made,duly seconded and carried, appointing Nelson M.Launer,Adminis trative Officer,as the County Sani tation Districts’representative on the County Po1lutio~Advisory Committee. LEGAL COUNSEL After a general discussion,a motion was made3 duly seconded and carried, that the Executive Committee be author ized to work out a detailed plan for the employment of one attorney to take care of the legal business of all of the Districts and this plan,after unanimous approval by the F1xectutive Committee,be presented to the District Boards for their consideration. CHANNELING ALL After a general discussion,a motion BUSIN~SS THROUGH was made,duly seconded and carried, THE ADNINISTF~TIVE that the policy be established that all OFFICER business transactions of the Districts must be processed through the i~dminis— trative Officer for presentation to the u~xecutive Committee for recommendation to the district boards;except,that this is not to be a restriction upon the Administrative Officer in routine transactions of the Districts’business.But,that all routine business such as ~Oi~CV with the County Auditor and other outside agencies,processing bills for payment,etc.,must be brought to the Administrative Officer so that these may become a matter of record and handled in a business like manner. Warrant Demand No. __________ Amount JA—243 ~1;300.0O 244 l,27~.45 245 350,00 246 l~,ll 247 76.25 2L~9,75 249 32.72 250 90.93 251 30.00 252 3~3O.O0 253 1,500.00 $5~016.2l APPOINTING A RLPRE5hNTATIVE TO THE COUNTY POLLUTION ADVISORY C o~rrTEE JOINT ADMINISTRATIVE WARRANT REGISTER and payment of: A motion was made,duly seconded and carried,approving the Joint Adminis trative Warrant Register for signature In Favor Of O’Melveny &Myers James L.Beebe E.J.Marks and Adrian Marks Bales Office Equipment Co. The Pacific Telephone &Telegraph Co. Ora Mae Me rr itt Dennis Printers &Stationers City of Santa Ana F,R.Harwood,Postmaster Jack S.Raub Harrison &Woolley and Headman,Ferguson &Carollo -7- 243 OPERATING FUND A motion was made by Director lioss WARRANT REGISTER Greeley,seconded by Director Braden Finch,approving for signature and payment,District No.5 Operating Fund Warrant Register covering: Warrant Demand No.In Favor Of Amount 5-44 Harry Ashton ~125.00 Upon a motion made by Director Ross Greeley,duly seconded and carried,the Chairman de’~1ared the meeting of the Board of Directors of County Sanitation District No.5 adjourned at ~:45 p.m. hairman,Board of Directors County Sanitation District No.5 Orange County,California ATTEST: ~~I/~~ S~cretary,Board of DIrectors County Sanitation District No.5 Orange County,California cL.