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HomeMy WebLinkAboutDistrict 02 Minutes 1951-07-18284 MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COU1~TTY SANITATION DISTRICT NO.2 OF ORANGE COUNTY,CALIFORNIA July 18,l9~].at 8:00 p.m, Board.of Supervisors’Röo~ Court House Santa Ana,California T~ie Board of Directors of County Sanitation District No.2 met in regular session. The joint meeting of the distric~boards was called to order by Chairman Braden Finch at 8:10 p.m. Directors present:Robert H.Boney (Chairman) Hugh V.Warden Don 3.Kaiber Willard.Smith Charles L Stevens Willis H.Warner William H.Hirstein .Lnton W.Wilson Ralph J.McFadden Directors absent:Prank J.Schweitzer,Jr. Others present:Nelson M.Launer,Administrative Off icer 1’TatH.Neff,Engineer B.J.Marks,Attorney Harry Ashton,Attorney Free D,Bowlus ~.J.Harrison,Consulting Engineer J.4.Woolley,Consulting Engineer John A.Carollo,Consulting En~in~er Robert M.Br~reton Mr,Erwin Ora Mae Merritt,Secretary -~.1— 285 Chairman Pinch called,the Joint meeting of the District Boards to order at 8:10 p.m. The ro~.l was ~al1ed and the Secretary reDorted.a quorum ~resent for all District Boards,except Cou.nty Sanitation District No.8. MINUTES OP A motion was made,duly seconded and. MEETING HELD carried,by the Boards of Directors of ON JULY 11,1951 County Sanitation Districts Nos.1,2,3, 5,6,7 and 11,approvIng the minutes of the meeting held on July 11,1951,as mailed out. Chairrnan Pinch called upon the Administrative Officer for hi~ report to the Directors,. ADMINISTRATIVE Mr.Nelson M.Launer,Administrative OFFICER’S RE?ORT Officer retorted.: Marine As instructed,by minute order on July 11, Exploration 1951,he and Mr.Bowlu.a had secured ~ro~ Pirms ‘posals from various marine exploration firms and had ins~ec ted their squi~ment and made a report to the Executive Committee on July 17, 1951;and as instructed by the Executive Committee,had requested.the legal counsel to ‘prepare resolutions for the consideration of the District Boards,Mr.Launer stated.that inasmuch as the work shou1~i be done during the months of August and.-September,he recommended that th~ Boards authorize the work at this meeting. Mr.Launer stated that Mr.flowlus would give a report on the marine exploration work later in the evening. Chairman Finch called u’oon Director Boney for the Executive Committee’s report to the Directors, RE?ORT OF THE Director Robert H.Boney,Chairman of CHAIRMAN OP the Executive Committee,retorted: THE EXECUTIVE COMMITTEE Proposals That Mr.Bowlus and Mr.Launer submitted Submitted various proposals they had.secured from marine exploration firms.These proposa: were rev wed at the meeting of the Executive Committee Tuesday evening,July 17th.At this meeting Mr.Bowlus led a general discussion on the work to b3 done and.made the following recommendations: —2— 28G 1.Prom the following fou.r proposals selected as the best qualified firms,that the work be given to the lowest bidder,the B C &H Company: Newport Dred.ging Company quoting $Ll~32.00 per day Sraith—Rice Derrick Barges $L~59.O0 U If B C &H Company ~376.85 “ Smale &Robinson1 Inc.$825.00 “ 2.That Mr.Dan Boom be enrnloyed as the superintendent on the marine exploration job for the Districts at compensatio.n of $i,O0O~0O per month. 3.That the work be performed by authority of a pu.rchase order,specifically naming the number of men the marine exDloration firm will use,hours per day, equipment to be used,insurance to be carried by. vendor,time limitations and other pertinent detail. Mr.Eowlu.s stated that he believed use of a purchase order a much better method than by contract. In the general discussion of these recommendations,Mr. Bowlus stated that it cannot be determined,now how many days the work will take,nor exactly what work will have to be done;and that he believed the most satisfactory supervision of the Job 1TO1~ld be for the Districts to em-plo~ their own man to check the vendor1s eouioment,see that qualified men are doing the work and.to comDile permanent records to be used in the design.Mr.Bowlas stated that he recommended Mr.Boom,who has had.a great deal of experience in this type of work and would be able to check the equipment,progress of the work and would know what the divers were doing,as he goes down himself when there is any indication that the work is not being performed in the procer manner.Also,that Mr.Crane of the B C &H Company knows Mr.Boom’s work and knows the standard that would have to b~maintained under his supervision. Mr.Bowlus told the Committee that if the District Boards —3— 287 adopt his recommendations at this meeting,the work can be started on July 30,195].and would be completed in 25 or 30 working days,depending upon the.findings as the work progresses, In the general discussion that followed the questions were raised as to whether Mr.Bowlus proposed to secure undisturbed samples for the design;and why the proposals sabmitt~d were so,far below the quotations previously received which ,we~e ix~the neighbor— hood of $1300.00.Mr.Bowlus stated.that the metbb~.he própo~e~. t~ôuld deviate from the specifications of the con~uiting engineers ii~that biridistu.rbed.corings would not be bbtained but that an aácarate profile ô~the inshore rock section would b~obtained by ~.t~ing the W~ttei jet method.This would be augmented b~r jack—hamrner.ee borings at intervals which he believed would provide sufficient information for the design of the outfall sewer;that this method would.considerably lower the cost of the work to be done.That the proposed.method.of doing this would be to get a barge and a diver to walk along and make holes to see where the rock is located;that the report on the speed.the jack—hammer goes down will determine the hardness or softness of the ground.underneath;and that his thought on the foundations is that there would not have to be as rigid a structure as would be required for a bridge or a dam where the concentration is two thousand.or three thousand pounds per square foot. Director Warner raised the question as to whether the method. prooosed by Mr.Bowlus was satisfactory to the consulting engineers. Mr.Carollo stated.that he had not reviewed the method proposed by Mr.Bowlus;and that he believed that the Districts had employed their.firms to do the design of the treatment plant and.the outfall sewer and,as they believed they were to be paid for the supervision and gathering of information,they would like the opportunity to go over the information with Mr.Bowlu.s. Mr.~owlus stated that he had contacted both Mr.Harrison and Mr.Woolley on Monday afternoon,July 16th and.discussed.the method he had proposed. Mr.Carollo stated that they had.not Been the bids,and while he did not question the process,he thought it rather an unusual procedure that the consulting engineers had not been requested to submit their recommendation;that they held the reeponsibility on the project which involves a considerable amount of money and.becaus of this responsibility would.want to go over the details before they would want to make a recommendation to the Directors.That he believed that this matter should be discussed.with Mr.Ribal and the consulting engineers to get it ironed out. - 288 Director Langenbeck expressed the opinion that4the consulting engineers ~been employed to do the work,and that the men could go ahead with the samplings and reports which the consulting en~<in~ers would want later. Director Finch stated that he was under the impression that the consulting engineers had been advised of the proceedings and that they had been com~letely informed,on these matters. A motion was made by Director Willis H.Warner,seconded by Director Jack ~reer that the recommendations made by Mr.Bowlus be referred to the dminitrative Officer,Mr.Bow].u.s and the en~ineers to work out the details and a report submitted at the next meeting. Chairman Finch stated that he had been informed by the legal counsel that there was a matter of legality involved,in using the purchase order instead of a contract with the marine exploration firm;and thatMr.Bowlus had informed the Chair that the purchase order method is in use by the Los Angeles County Sanitation District~ for work of this kind.Chairman Piflch called u.pon Judge Marks for an explanation of the opinion he had rendered. Judge Marks stated that the work Mr.,Bowlus propo~es calls for a completion bond and that hs doubted if a bonding comPany would give bond on work that did not specify what they were bonding~that the usual procedure is to send.a copy of the contract to the bone~,n~ company.However,in the instance of the Los Angeles County Sani tation Dist~icts it may be that their purchase order amounts to a contract. A general discussion was held.upon the legality of a purchase order.Director Langenbeck stated that it was the oractice of his to use the purchase order,which carried the same respons— “ibilities and penalties as a contract.Mr.Bowlus stated that the advantage of the purchase order over a contract is that in the event the work is not satisfactory,by purchase order the work can b~discontinued,while a contract would have to be broken. Upon a motion made,duly seconded and carried,the Chairman declared the meeting adjourned,at 8:3~p.m~ Chairman,Board of Directors County Sanitat~on District No.2 Orange County:California ATTEST: Or~’Mae Meriitt,Sc retary Board of Directors County Sanitation District No.2 ~rge County,California -.5.—