HomeMy WebLinkAboutMinutes 1950-11CONDtCNSED MINUTES
OF THE JOINT MEETING OF
BOARDS OF DIRECTORS
COUNTY SANIT~~TION DISTRICTS
OF OR.-~NGE COUNTY,CALIFORNIA
November 22,1950,at ~:OO p.m.
Board of Supervisors’Room -Court House
Santa Ana,.California
ROLL CALL
DISTRICT NO.1
Present:Directors Virgil H.Reed (Chairman),
C.M..Featherly and Allen A.Mandy.
Absent:None.
DISTRICT NO.2
Present:Directors ftobert H.Boney (Chairman),
Don B.Haiber,Frank J.Schweitzer,Jr.,
Ralph J.McFadden,Charles E.Stevens,
Willis H.Warner,William H.Hirstein
and Anton W.Wilsor~.
Absent:Directors Hugh W.Warden (Chairman)
and Willard Smith.
DISTRICT NO.3
Present:Directors 4~.C.Earley (Chairman pro tem)
Ralph J.McFadden,~1il1is H.Warner,
C.R.Miller,Charles Newson and Joseph
Webber.
Absent:Chairman Hugh W.Warden.
DISTRICT NO.5
Present:-Directors Braden Finch (Chairman)and
Ross Greeley.
Absent:Director Irvin G.Gordon.
DISTRICT NO.6
Present:Directors C.M.Nelson (Chairman)and
Braden Finch.
Absent:Director Irvin G.Gordon.
DISTRICT NO.7 NO QUORUM
Present:Directors Vincent L.Humeston (Chair
man)and Virgil H.Reed.
Absent:Directors Irvin G.Gordon and Willard
Smith.
DISTRICT NO.~NO QUORUM
—Present:‘Director Harold E.Edwards.
Absent:Directors Emerson B.Milnor (Chairman)
and Irvin G.Gordon.
DISTRICT NO.11
Present:-~Directors Willis H.Warner (Chairman),
Vernon E.Langenbeck and Jack Greer.
Absent:None.
—1—
OTHERS PRESENT:-Nelson M.Launer,Administrative
Officer;Nat H.Neff,Engineer;
E.C.Diehi,Certified Public Ac
countant;E.J.Marks,Attorney;
Walter Chaffee,Attorney;C.Arthur
Nisson,Jr.,Attorney;Harry Ashton,
Attorney;C.E.Bressler;F.B.Owen
Costa Mesa Sanitary DistrictK.J.
Harrison,and Ora Mae Merritt,Secy.
Chairman Reed called the joint meeting to order at ~3:O5 p.~.
The roll was called and all District Boards except Districts
Nos.7 and ~were found to have a quorum present.
A motion was made,duly seconded and carried appointing A.C.
Earley Chairman pro tern of the Board of Directors of County Sanita
tion District No.3.
A motion was made,duly seconded and carried approving minutes
of the Joint Meeting on October 11,1950,as mailed out.
APPROVAL OF District Boards Nos.1,2,3,5,6,and 11
VOUCHER DEMAND adopted a motion to approve for signature and
payment the following Joint Administrative
Voucher Demands:
Voucher
Demand
Number In Favor Of Amount
JA—159 Pacific Telephone &Telegraph Co.~36.25
160 Orange County Blueprint Shop 4.19
161 Ora Mae Merritt 3.60
162 Santa Ana Typewriter Company 30.46
163 Bales Office Equipment Company 66.09
164 Dennis Printers and Stationers Co.l.d6
165 E.J.Marks and Adrian Marks 450.00
166 Diehi and Company 534.&~2
167 F.R.Harwood,Postmaster 30.00
~1,157.27
EXECUTIVE Mr.Robert H.Boney reported as follows:
COMMITTEE
REPORT 1.The Executive Comthittee met on the 16th of
November at which time the Chairman of
District No.2,Robert H.Boney,was
elected Chairman.The Committee set the first and
third Wednesdays of each month at 7:30 p.m.in the
Conference Room of County Sanitation Districts’Of
fices,Room 212,1104 West Eighth Street,Santa Ana,
California,as the time and place of regular meetings
of the Committee.
2.The first order of business of the Committee is to
expedite the execution of the Agreement6.To that end:
the Chairman of Districts 2 and 3 had previously met
with the Directors of District No.1 and reported to
the Executive Committee that the points of controversy
are pretty well worked out;there are minor chinges
in the wording of the Use and Ultimate Purchase Agree
ment.These proposed changes should be rec~dy within
a short time to present to the Executive Committee fo
consideration and recommendation to the respective
Boards.He called upon Mr.Virgil H.Reed for furthei
comment upon the meetings.
Mr.Reed stated that the Directors of District No.1
feel that the meetings mentioned by Mr.Boney~have
ironed out many problems and that soon proposed re
visions can be submitted which will work out very -
well for all involved.
3.The Committee reviewed Chapter 20 funds of $533,968.0C
allocated by the State for use in the Ocean Outfall
construction;that Mr.Launer had been requested to
ascertain the time limit for starting this construc
tion.
4.Judge Marks has advised that the contracts will have
to be signed before the limited participation suit
can be filed;that briefs are all prepared and ready
for typing.
5.Three letters from Diehl and Company were redd to the
Committee recommending three changes in the account
ing of funds.These three changes will be read and
explained by Mr.Diehi.A motion was made,duly
seconded and carried by Executive Committee members
present recommending compliance with the changes as
set forth in Mr.Diehi’s letters.
6.A general discussion was held upon the cost of
services performed by the Joint Administrative Organi
zation for the benefit of District No.~.A motion
was made,duly seconded and carried recommending
that District No.d be requested to pay ~75.O0 a
month retroactive to January 1,1950.
ADMINISTRATIVE Mr.Launer referred to the three letters
OFFICERS from Diehi and Company and requested the
REPORT Chairman to have these letters read.The
Secretary read the following:
Letter No.1
November 1,1950
Nelson M.Launer,Administrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
Inasmuch as vouchers numbered 1 to 16,inclusive,
paid from the Joint Administrative fund were distributed
to the various Districts on a basis other than the per
centages fixed by resolution,which distribution has been
recorded on the books maintained in the Joint Administra
tion office,it is recommended that a transfer be made on
the ledger maintained in the County Auditor’s office to
bring the Auditor’s fund balances into agreement with the
District records.This will not affect the total amount
credited to each District but will facilitate the recon
ciliation of the Joint Administration office accounts with
the County Auditor’s fund balances.
Total amount of Vouchers 1 to 16 $1,467.46
Transfer recommended as follows:
From District No.1 $147.96
~1 2 2~5.97
3 2~6.06
5 147.97
6 147~9~
““7 2~6.l9
g 12a71
“11 36.62
$1,467.46
Respectfully submitted,
DIEHL &COMPANY
By Is!Ellis C.Diehl
Certified Public Accountant
—3—
Letter No.2
November 6,1950
Nelson M.Launer,Administrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
In posting the books of the County Sanitation
Districts it now appears that the Joint Administration
Operating Fund can be better and more easily main
tained and controlled,if a definite amount is estab—
lished for this activity as a revolving fund,and a
reimbi~rsement made to the fund each month by each
district for its percentage share of the current month
disbursements.It is recommended that the original
contribution to the revolving fund be adjusted to the
same percentages upon which distribution of expenditures
is made.This will provide ready information as to
each Districtes fund balances and will facilitate hand
ling the records through uniformity.
Since the beginning,transfers have been made
to the Joint Administration Fund aggregating ~53,6~.52
Expenditures to October 31,1950 total 26,0~5.4.4
Balance Octobe~-31,1950 $27,6O3.O~
Respectfully submitted,
DIE}IL &COMPANY
By Is!Ellis C.Diehl
Certified Public Accountant
Letter No 3:
November 6,1950
Mr.Nelson M.Launer,Administrative Officer
County Sanitation Districts
Sahta Ana,California
Dear Sir:
There has been placed in the Joint Administra
tive Fund $2,22~.7l by District No.d,but no provision
has been made to charge this District with any part of
the expenses incurred in connection with the Joint
Administrative Organization.It would therefore appear
that if services are rendered by the Joint Administrative
Organization for the benefit of District No.~a charge
must be determined on some arbitrary basis.
When the~charge has been determined,it is re
commended that a warrant demand be drawn in favor of the
Joint Administrative Fund,and charging District No.d
Operating Fund.
Yours truly,
DIEHL &COMPANY
By is!Ellis C.Diehl
Certified Public Accountant
-4—
Mr.Launer then introduced Mr.E.C.Diehi and requested
him to report on the accounting system.
Mr.Diehi reported as follows:
LETTER NO.1 AS READ The first 16 vouchers were charged to the
B?THE SECRETARY Joint Administrative Fund,although in each
case the charge represented an expenditure
for the benefit of the District and the cost
was not prorated upon the percentages established for expendi-,~
tures from the Joint Administrative Fund.We have made the
entries but in reconciling the books with the County ikuditor,
in every case,the Joint Administrative Fund is short by the
amount each District participated in these first 16 vouchers.
This transfer has been talked over with the County Auditor and
has his approval.
LETTER NO.2 AS READ This recommendation is made to facilitate
BY THE SECRETARY the bookkeeping.The expenditures are pro
rated on a percentage basis and by contri
buting to the Joint Administration Fund on
the same basis,each District’s balance in the fund can be de
termined quickly by applying the District’s percentage against
the balance in the fund.A revolving fund of $25,000.00 is
recommended as this amount can be maintained and not deviate
from the 1950—1951 Budgets.
LETTER NO.3 AS READ District No.~has transferred $2,22~.7l
BY THE SECRETARY into the Joint Administration fund but
there is no way of charging any of the
Joint Administrative Organization’s ex
penses against this as District No.~is not included in the
percentages to prorate expenditures.It is recommended that
the ~2,228.7l be transferred to District No.S’s Operating
Fund,and any charge to that District for its expenses be de
termined on an arbitrary basis and whatever charge is deter
mined by District No.S and the other Districts,be paid by
Warrant Demand upon the Operating Fund of District No.S in
favor of the Joint Administr~tive fund of Districts Nos.1,
2,3,5,6,7,and 11.
TRANSFER OF VOUCHERS A motion was made,duly seconded and carried
1 TO 16,INCLUSIVE by District Boards Nos.1,2,3,5,6,and
11 that transfers of funds be made in ac
cordance with the recommendation contained
in Letter No.1 and attached statement from Mr.E.C.Diehl,
as read by the Secretary.
ESTABLISHING JOINT AD-A motion was made by District Boards Nos.
MINISTRATION REVOLVING 1,2,3,5,.6,and 11 that $25,000.00 be
FUND OF $25,000.00 set up as a revolving fund for the Joint
Administration Fund and a reimbursement
made to the fund each month by Districts
Nos.1,2,3,5,6,7,and 11 for each District’s percentage
share of the current month’s disbursements;and that the
original contributions to the revolving fund be adjusted to
the same percentages upon which distribution of expenditures
is made,recommended in Mr.E.C.Diehl’~letter No.2 and
attached statement,as read by the Secretary.
CHARGE TO DISTRICT NO.S A motion was made,duly seconded and carried
FOR JOINT ADMINISTRATIVE.by.District Boards Nos.1 and 2 that Dis
CHARGES trict No.S be requested to pay $75.00 per
month retroactive to January 1,1950,for
services rendered by the Joint AdministrativE
Organization,and $75.00 per month thereafter.It is further
requested that payment of these amounts be made by Warrant De
mands charging District No.S’s Operating Fund,in favor of
Joint Administrative Fund of County Sanitation Districts Nos.
1,2,3,5,6,7,and 11.
—5—
A general discussion was held by Director Edwards of Dis
trict No.d and the flirectors of the other Districts on reldtive
costs of the Joint Administration Organization’s expenses for
participating Districts against the proposed charge of ~75.OO a
month for a non-participating District.
A motion was made by Director Willis H.Warner,duly seconded
and carried,that the Administrative Officer notify the Directors
of District Board No.d that the members of the Executive Comnittee
have recomnended a charge of ~75.OO per month for the services
performed by the Joint Admii~istr~tive Organization;and re~uest
that District No,d’s representative meet with the Executive
Co~trnittee on Wednesday,November 29,1950,to discuss the recom
mended charge,and if there is any difference of opinion as to
the amount recommended,that he submit a figure he thinks fair
for these services,
A motion was rm.~de,duly seconded and carried thc~t the
meeting of District Boards Nos.1,2,3,dnd 11 be declared
adjourned at 9:15 p.m.
DISTRICT NO.5 OFERA-A motion was made by Director
TING FUND WARRANT Greeley.duly seconded and
REGISTER carried,approving for signa
ture and p~vment Warrant Re
gister covering the following
Voucher Demands:
Warrant
Demand
Number In Favor Of Amount
5—33 Harry Ashton $d7.50
DISTRICT NO.6 A motion was made by Director
OPERATING FUND Finch,duly seconded and carried,
WARRANT REGISTER approving for signature and pay
ment Warrant Register covering
the following Voucher Demands:
Warrant
Demand
Number In Favor Of Amount
6—35 Harry Ashton $d7.50
6—36 Francis H.Bulot 343.75
$431.25
A motion was made,duly seconded and carried that Dis
trict Boards Nos.5 and 6 be declared adjourned at 9:20 p.m.
~
Secretary
-.6