HomeMy WebLinkAboutDistrict 11 Minutes 1950-10-11MINUTES OF REGULAR MEETING
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.11
October 11,1950 at ~:OO P.M.
Board of Supervisors’Room
Court House
Santa Ana,California
The Board of Directors of County Sanitation District No.11
met in regular session.
The joint meeting of the District Boards was called to order
by Chairman Reed at ~:O0 P.lvi.
There were present:Directors Willis H.Warner (Chair-.
man),Vernon E.Langenbeck and
Jack Greer.
Absent:None.
Others present:Nelson M.Launer,Administrative Officer
Nat H.Neff,Engineer
E.J.Marks,Attorney
C.Arthur Nisson,Jr.,Attorney
Ora Mae Merritt,Secretary
APPROVAL OF A motion was made by Director
VOUCHER DEMAND Langenbeck,duly seconded and carried,
approving for signature and payment
the following Joint Administrative Voucher Demands:
Voucher
Demand
No.In Favor Of Amount
JA-142 Pacific Telephone &Telegraph Co.~3~.6O
143 City of Santa Ana 90.93
14.4 E.J.Marks and Adrian Marks 712.50
14.5 Ora Mae Merritt ~.55
146 Orange County Blueprint Shop
147 Blaes Offide Equipment 2a.9~
l4~Dennis Printers &Stationers 50.00
~938.39
MINUTES OF A motion was made by Director
MEETING OF Langenbeck approving the minutes
OCTOBER 2,of County Sanitation District No.11
1950 Board of Direôtors on October 2,1950,
as mailed out.
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TU
Mr.E.J.Marks led a general discussion on the oath of
allegiance for civil defense workers and public employees.He
expressed the opinion that an oath should be taken by all officers
and employees for each County Sanitation District they represent;
and the:Joint Administrative personnel should take the oath for
that organization,as well as an oath for each of the eight Districts.
OATH OF The Board of Directors of County Sani
ALLEGIANCE tation District No.11 adopted the fol
lowing Resolution:
RESOLUTION NO.44
A RESOLUTION OF THE BOARD OF DIRECTORS OF
COUNTY SANITATION DISTRICT NUMBER ELEVEN
PROVIDING OFR FILING THE OATH REQUIRED
IN ASSEMBLY BILL NUMBER 61,ENTITLED,
“AN ACTTO ADD CHAPTER ~TO DIVISION 4,
TITLE 1,OF THE GOVERNMENT CODE,RELATING
TO AN OATH OR AFFIRMATION OF ALLEGIANCE
FOR CIVIL DEFENSE WORKERS AND PUBLIC
EMPLOYEES,DECLARING THE URGENCY THEREOF,
TO TAKE EFFECT IMMEDIATELY.
The Board of Directors of County Sanitation District Number
Eleven does resolve as follows:
SECTION I.That the oath or affirmation of allegiance
for civil’defense workers and public employees,required by
Chapter S,Division 4,Title 1,of the Government Code of
the State of California,shall be~taken by all officers
and employees of County SanItation District Number Eleven,in
accordance with the provisions of said Act.
SECTION II.An original of said oath shall be filed
with the Secretary of County Sanitation District Number
Eleven,and a duplicate original thereof shall be filed
with the Secretary of the Joint Administrative Organization.
SECTION III.The General Manager or the Secretary of
the Joint Administrative Organization shall certify to each
payroll thereof that each civil defense worker of public
employee,as defined in said Act,has taken such oath or
affirmation set for therein.
—2—
7 U
The foregoing Resolution was introduced by Director
Langenbeck,who moved its adoption,which motion was
seconded by Director Greer and carried by the following
vote:
AYES:Directors Vernon E.Langenbeck,Jack Greer and
Willis H.Warner
NOES:None.
ABSENT:None.
A motion was made,duly seconded and carried that arrangements
be made for a Deputy County Clerk to be present at the next regular
meeting of the District Boards on October 25,1950 for the purpose
of administering the Oath of Allegiance.
ADJOURNMENT A motion was made by Director Langenbeck,
OF MEETING duly seconded and carried,declaring
the meeting of District Board No.11
adjourned at ~:5O P.M.
e4WL~
Chairman,Board of Directors
County Sanitation District No.11
Orange County,California
ATTEST:
OraMae Merr~itt,Temporary Secretary
Board of Directors
County Sanitation District No.11
Orange County,California
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MINUTES OF REGULAR MEETING
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.11
OF ORANGE COUNTY,CALIFORNIA
November 22,1950,at ~:OO p.m.
Board of Supervisors Room
The Board of Directors of County Sanitation District No.
11 met in regular session.
The joint meeting of the district boards was called to
order by Chairman Virgil H.Reed at ~:O5 p.m.
There were present:Directors Willis H.Warner (Chair
man),Vernon E.Langenbeck,and
Jack Greer.
Absent:None.
A motion was made,duly seconded,
and carried,approving f or signa
ture and payment Joint Administra
tive Warrant Register covering
the following Voucher Demands:
Voucher
Demand
Number
___________
Amount
JA-159 36.25
160 4~19
161 3.60
162 31.39
163 66.09
164 1.~6
165 450.00
l6~534,~2
169 30.00
$1,l5~.2O
IC)
.LL
APPROVAL OF
VOUCHER
DEMANDS
In Favor Of
Pacific Telephone &Telegraph Co.
Orange County Blueprint Shop
Ora Mae Merritt
Santa Ana Typewriter Company
Bales Office Equipment Company
Dennis Printers and Stationers Co.
E.J.Marks and Adrian Marks
Diehi and.Company
F.R.Harwood,Postmaster
MINUTES OF MEETING
OF OCTOBER 11,1950
A motion was made,duly seconded
and carried,approving the minutes
of the October 11,1950,meeting
as mailed.
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181
EXECUTIVE Mr.Boney reported as follows:
COMMITTEE
REPORT 1.The Executive C~ommittee met on the 16th
of November at which time the Chairman
of District No.2,Robert H.8oney,was
elected Chairman.The C:ommittee set the
first and third Wednesdays of each month
at 7:30 p.m.in the Conference Room of
County Sanitation Districts’Offices,
Room.12~1101+West Eighth Street,Santa
Ana,California,as the time and place
of regular meetings of the Committee.
2.The first order of business of the
Committee is to expedite the exec~i—
tion of the Agreements.To that end
Chairmen of Districts 2 and 3 had pre
viously met with the Directors of Dis
trict No.1 and reported to the Execü
tive Committee that the points of
.controversy are pretty.well worked
out;there are minor changes in the
wording of the Use and Ultimate Pur
chase Agreement.These proposed changes
should be ready within a short time to
present to the Executive Committee for
consideration and recommendation to the
respective Boards.He called upon.Mr.
Virgil H.Reed for further comment on
the meetings.
Mr.Reed stated that the Directors of
District No.I feel that the meetings
mentioned by Mr.Boney have ironed out
many problems and that soon the pro
posed revisions can be submitted which
will work out very well for all involved.
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182
3.The Committeereviewed Chapter 20
funds of $533,96~.O0 allocated by
the State for use in the Ocean
Outfall construction;that Mr.
Launer had been requested to as
certain the time limit for starting
this construction.
4.Judge Marks has advised that the
contracts will have to be signed
before the limited participation
suit can be filed;that briefs are
all prepared and ready for typing.
5.Three letters from Diehi and Com
pany were read to the Committee
recommending three changes in the
accounting of funds.These three
changes will be read and explained
by Mr.Diehl.A motion was made,
duly seconded and carried by the
Executive Committee members present
recommending compliance with the
changes as set forth in Mr.DiehlTs
letters.
6.A general discussion was held upon
the cost of services performed by
the Joint Administrative Organiza
tion for the benefit of District
No.~.A motion was made,duly
seconded and carried recommending
that District No.~be requested
to pay ~75.00 a month retroactive
to January 1,1950.
ADMINISTRATIVE Mr.Launer referred to
OFFICER’S the three letters from
REPORT Diehi and Company and
requested the Chairman
to have these letters
read.The Secretary read the following:
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183
LETTER NO.1 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 1,1950
Nelson M.Launer
Administrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
Inasmuch as vouchers numbered 1 to 16,inclusive,paid
from the ~Toint Administrative fund were distributed to the various
Districts on a basis othel-than the percentages fixed~by resolu
tion,which distribution has been recorded on the books maintained
in the Joint Administration office,it is recommended that a
transfer be made on the ledger maintained in the County Auditor’s
office to bring the Auditor’s fund balances into agreement with
the District records.This will not effect the total amount
credited to each District but will facilitate the reconciliation
of the Joint Administration office accounts with the County
Auditor’s fund balances.
Total amount of Vouchers 1 to 16 44~1,467.46
Transfer recommended as follows,per list attached.
From District No.1 $147.96
2 2g5.97
U 3 2g6.06
5 147.97
6 l1+7.9g
7 2g6.19
12g.71
11 36.62
To Joint Administration Fund ~1,467.46
Respectfully submitted,
DIEHL &COMPANY
By /s/Ellis C.Diehi
Certified Public Accountant
-4-
STATEMENT ATTACHED TO E.C.DIEHL’S LETTER NO.1
0
z
r4 a)
4-)O
(I)~
•H 0
~o ~
0 ~i
In Favor Of
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
~
DISTRICT
1 19
2 20
3 21
4 22
5 23
6 24
7 25
~33
Willis Warner
The Bond Buyer
Anaheim Bulletin
La Habra Star
The Bond Buyer
The Bond Buyer
The Tustin News
City of Newport
Beach
The Haloid Co.
Dennis Printers
Julian Hinds
Franklin Thomas
A.M.Rawn
Stems Stationery
Bales Office Equip.
Stems Stationery
Total No.1 No.2 No.3 No.5 No.6 No.7 No.No..11
$56.79$~.l2 $~.l1 $~.l1 $~.l1 $~.ll $~.l1 $~.12
117.00 117,00
21.01 21.01
21.09 ,
117.00
117.00 117.00
21.23 21,23
15.95 1.99 1.99 2.00 ~1.99 1.99
9
10
11
12
13
14
15
16
35
34
39
40
41
65
122
21.09
117.00
1.99
11.15
13.02
35,71
35.72
39.91
1.15
.91
.30
7g.oo
104 •15
250.00
250.00
279.39
9.22
7~25
2.3~
$1,467.46
11.15
13.02
35.71
35.72
39.91
1.15
,91
.29
11.14
13.02
35.71
35.72
39.91
1.15
.91
.29
$147.96
2.00
11.14
13.02
35.71
35.71
39.92
1.15
.91
.30
2.00
11.14
13.02
35,72
35 •71
39.92
1.15
.91
0.
11.14
13.02
35,72
35 •71
39.91
1.15
.90
.30
13~02
351.72
35.71
39.91
1.16
.90
.30
$2~5.97 $2~6.o6
11.14 L
13.01
1,16
.90
.
$147.97 $l47,9~•$2~6,19 $12~,7l $36.62
185
LETTER NO..2 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL&COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
Nelson M.Launer
Admir~istrative Officer
County Sanitation Districts of Orange County.
Santa Ana,California
Dear Sir:
In posting the books of the County Sanitation Districts
it now appears that the Joint Administration Operating Fund
can be better and more easily maintained and controlled if a
definite amount is established for this activity as a re
volving fund,and a reimbursement made to the fund each month
by each district for its percentage share of the current
month disbursements.It is recommended that the original
contribution~to the revolving fund be adjusted to the same
percentages upon which distribution of expenditures is made.
This will provide ready information as to each District’sfund
balances and will facilitate handling the records through
uniformity.
Since the beginning,transfers have been made to the
Joint Administration Fund aggregating ~53,6~.52
Expenditures to October 31,1950
total 26,O~5.44
Balance October 31,1950 ~27,6O3.O~
Respectfully submitted,
DIEHL &COMPANY
By Is!Ellis C.Diehl
Certified Public Accountant
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STATEMENT ATTACHED TO E.C.DIEHL’S LETTER NO.2
The following shows a breakdown by Districts of the contributions
to the fund,the expenditures and the balance of each District
ownership in the Joint Account.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
For reasons stated in the attached letter,it is recommended that transfers
as detailed in the last two columns of the schedule above be authorized to
be made on the books of Districts and on the records of the County Auditor.
Dist.
No.Percent
Expenditures
Transfers (
1
2
3
5
6
7
11
29.12
2l.6~
17.20
•77
10.04.
~.l2
DO
5.07
$10;271.57
13 ;~O2 .69
9,076.10
4;720 .56
4,603.33
2,22~.71
1÷,159 .
$7,596.0~
5,655.33
4,4~6.7O
2,2E~7.69
2,61 ~.97
2,llg.l4
1,322.53
Balance
$2;675.49
~l47.36
4,5~9.40
2;432~7
2,207.56
2,4g5.19
2,22~.7l
2,~36.50
Recommended
Fund
(
$7,2~O.OO
5,420.00
4;300 .00
2,192.50
2,510.00
2,030.00
1,267.50
to be Made
From
$4,604.51
302 •44
Transfers
To
$2,727.36
2~9.40
240.37
455 .19
2,22~.7l
1,569.00
Difference
100.00 $53,6~.52 $26,0~5.44 $27,6O3.0~$25,000.00
-
$25,000.00
$7,510.03 $4,906.95
2,603.08
187
•LETTER NO.3
KImberly 2—44.53
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
Mr.Nelson M.Launer
Administrative Officer
County Sanitation Districts
Santa Ana,California
Dear Sir:
There has been placed in the Joint Administra
tive Fund ~2,22~.71 by District No.~,but no pro
vision has been made to charge thi~District with
any part of the expenses incurred in connection with
the Joint Administrative Organization.It would
therefore appear that if services are rendered by
the Joint Admiñistr~itive Organization for the bene
fit of District No.~,a charge must be determined
on some arbitrary basis.
When the charge has been determined,it is re
commended that a warrant demand be drawn in favor of
the Joint Administrative Fund,and charging District
No.~Operating Fund.
Yours truly,
DIEHL &COMPANY
By /Ellis C.Di.ehl
Certified Public Accountant
-
188
Mr.Launer introduced Mr.E.C.Diehi and requested
him to report on the accounting system for the Joint Ad—
ministrative Organization recently completed.
Mr.Diehi reported as follows:
RE:LETTER NO.1 AND The first 16 vouchers were charged
ATTACHED STATEMENT AS to the Joint Administrative Fund,
READ BY THE SECRETARY although in each case the charge
represented an expenditure for
the benefit of the District and the
cost was not prorated upon the percentages established
for expenditures from the Joint Administrative Fund.We
have made the entries but in reconciling the books with
the County Auditor,in every case,the Joint Adndnistra
tive Fund is short by the amount each District partici—
pated in these first 16 vouchers.This transfer has
been talked over with the County Auditor and has his
approval.
RE:LETTER NO.2 AND This recommendation is made to
ATTACHED STATEMENT AS facilitate the bookkeeping.
READ BY THE SECRETARY The expenditures are prorated
on a percentage basis and by
contributing to the Joint Ad
ministration Fund on the same basis,each District’s
balance in the fund can be determined quickly by ap
plying the District’s percentage against the balance
in the fund.A revolving fund of ~25,OOO.OO is recom
mended as this amount can be maintained and not deviate
from the 1950-1951 Budgets.
RE:LETTER NO.3 AS District No.~has transferred
READ BY THE SECRETARY $2,22~.7l into the Joint Ad
ministration fund but there is
no way of charging any of the
Joint Administrative Organization’s expenses against
this as District No.E~is not included in the percent
ages ~o prorate expenditures.It is recommended that
the $2,22~.71 be transferred to District No.~‘s
Operating Fund,and any charge to that District for its
expenses be determined by District No.~and the other
Districts,be paid by Warran~Demand upon the Operating
Fund of District No.~in favor of the JointAdministra—
tive Fund of Districts Nôs.1,.2,3,5,6,7,and 11.
-9—
A motion was made byDirector
Vernon E.Langenbeck,duly
seconded by Director Jack Greer
and unanimously carried that~
the Auditor of Orange County,
California,be and is hereby authorized and directed to
make a transfer of $36.62 from County Sanitation District
No..11 Operating Fund to the Joint AdministrativeFund
of~Cqunty Sanitation Districts Nos.1,2,3,5,6,7,
arid .11 on the ledgers maintained in his office,to bring
theAuditor’s fund balances into agreement with the
Joint Administrative records,as recommended in Mr.E.
C~Diehi’s letter No.1 and attached statement,as read
by the Secretary at this meeting.
A motion was made by Director
Jack Greer,duly seconded by
Director Vernon E.Langenbeck,
and unanimously carried that
a Joint Administrative Revolv
ing Fund of ~25,OOO.OO be set
up and a reimbursement made to this fund each month by
Districts Nos.1,2,3,5,6,7,and 11 for each of
these District’s percentage share of the current month’s
disbursements;and that the original contributions to
the revolving fund be adjusted to the same percentages
on which distribu~ion of expenditures is made as recom
mended in Mr.E.C.Diehi’s Letter No~2 and attached
statement which were read by the Secretary at this
meeting.
A general discussion was held by Director Edwards of
District No.~and the Directors of the other Districts on
relative costs of the Joint Adrninistr~~tion Organization’s ex
penses for participating Districts against the proposed charge
of ~75.OO a month for a non-participating District.
A motion was made,duly seconded,and carried that the
Administrative Officer notify the Directors of District Board
No,~that the members of the Executive Committee hav3 recom
mended a charge of ~75.OO per month for the services performed
by the Joint Administrative Organization;and request that
District No.~‘s representative meet with the Executive Com
mittee on Wednesday,November 29,1950,to discuss the re
commended charge,and if there is any difference of opinion
as to the amount recommended,that he submit a figure he thinks
fair for these services.
189
i~UT~ST TO COUNTY
AUJITOi~TO EFF~’CT
ACCO~~TII~G TRAIJSFERS
ESTABLISHING JOINT
ADMINISTRATIVE RE
VOLVING FUND OF
$25,000.00
1E~O
A motion was made by Vernon E.Langenbeck,duly seconded
and carried,that the meeting of District Board No.11 be de~
dared adjourned at 9:25 p.m.
Chairman,Board of Directors
County Sanitation District No.11
Orange County,California
~4ttest:
Secretary,Board o~Directors
County Sanitation District No.11
Orange County,California
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