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HomeMy WebLinkAboutDistrict 08 Minutes 1950-12-13131 MINUTES OF REGULAR MEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.8 OF ORANGE COUNTY,CALIFORNIA December 13,1950,at 8:00 p.m. Board of Supervisors’Room The Board of Directors of County Sanitation District No.8 niet in regular session. The joint meeting of the district boards was called to order by Chairman Virgil H.Reed at 8:05 p.m. There were present:Directors Emerson B.Milnor (Chairman) and Harold E.Edwards. Absent:Director Irvin G.Gordon. Others Present:Nelson fl.Launer,Administrative Officer; Nat Neff,Engineer;E.J.Marks,Attorney; Heinz Kaiser;F.B.Owen,Costa Mesa Sanitary District;K.J.Harrison;C,.E. Bressler;and Ora Mae Merritt,Secretary. Administrative Officer Nelson M.Launer reported that the Executive Committee met on November 29,1950.Representatives of the €~ight districts at this meeting unanimously recommended that District No.8 be requested to pay ~9OO.OO for Joint Administra tive Services for the year 1950 and ~5O.OO a month during the ~re~.r 1951,plus the cost of any special services;said amount of ~5C.~OO a.month to be âubject to review at the end of the year 1951. CORRESPONDENCE A motion was made by Director Harold E. Edwards,duly seconded and carried,in structing the Secretary to file letter No.1 and attached Statement,1ett~r No.2 and attached Statement,and letter No.3 from Diehi and Company. —1— 132 LETTER NO.1 AND ATTACHED STATEMENT KImberly 2-4453 DIERL &COMPANY Certified Public Accountants 135 First National Bank Bldg. Santa Ana,California November 1,1950 Nelson M.Launer Administrative Officer County Sanitation Districts of Orange County Santa Ana,California Dear Sir: Inasmuch as vouchers numbered 1 to 16,inclusive,paid from the ioint Administrative fund were distributed to the various Districts on a basis other than the percentages fixed~by resolu tion,which distribution has been recorded on the books maintained in the Joint Administration office,it is recommended that a transfer be made on the ledger maintained in the County Auditor’s office to bring the Auditor’s fund balances into agreement with the District records.This will not effect the total amount credited to each District but will facilitate the reconciliation of the Joint AdministrE~tion office accounts with the County Auditor’s fund balances. Total amount of Vouchers 1 to 16 $1,467.46 Transfer recommended as follows,per list attached. From District No.1 $147.96 2 2~5.97 3 2~6.O6 5 11+7.97 6 i47.9g 7 2~6,19 l2~.71 11 36.62 To Joint Administration Fund $1,467.46 Respectfully submitted, DIEHL &COMPANY By /s/Ellis C.Diehi Certified Public Accountant —2— STATEJ~ENT ATTACHED TO E.C.DIEHL’S LF~TT~NO.1 0 -I-) r1 Q) 4-)O ri 0 U) 0 :i;~ In Favor Of COUNTY SANITATION DISTRICTS OF ORANGE COUNTY DISTRICT 1 19 2 20 3 21 4 22 5 23 ~6 24 7 25 ~33 9 35 10 34 II 39 12 40 13 41 14 4~ 15 65 16 122 No.1 No.2 $~.12 $g.ii 117.00 21.01 1.99 No.3 No.5 No.6 No.7 No.~No.11 $~.i1 $~.il $~.ii $Willis Warner The Bond Buyer Anaheim Bulletin La Habra Star The Bond Buyer The Bond Buyer The Tustin News City of Newport Beach The Haloid Co. Dennis Printers Julian Hinds Franklin Thomas A.M.Rawn Stems Stationery Bales Office Equip. Stems Stationery Total $56.79 117.00 21.01 21.09 117.00 117.00 21.23 15.95 7~LOO 104.15 250.00 250.00 279.39 9.22 7.25 2.3~ 21.09 117.00 1.99 117.00 21.23 2.00 $g.12 1 •99 C!-’ 11.14 s 13.01 11.15 13.02 35.71 35.72 39.91 1.15 .91 .30 1.99 2.00 2.00 ~1.99 11.14 11.15 11.14 11.14 13.02 13.02 13.02 13.02 13~02 35.71 35.71 35.71 35.72 35.72 35.72 35.72 35.71 35.71 35.71 39.91 39.91 39.92 39.92 39,91 1.15 1.15 1.15 1.15 1.16 1.16 .91 .91 .91 .91 .90 .90 _________ .. _______ .. _______ .. ~L,467.46 $147.96 $2~5.97 $2~6.06 $147.97 $147.9~$2~6.l9 $12~.7l $36.62 11.14 13.02 35.72 35.71 39.91 1.15 .90 ,.30 .~ LETTER NO.2 AND ATTACHED STATEMENT KImberly 2-4453 DIEHL&COMPANY Certified Public Accountants 135 First National Bank Bldg. Santa Ana,California November 6,1950 Nelson M.Launer Adrnir~istrative Officer County Sanitation Districts of Orange County Santa Ana,California Dear Sir: In posting the books of the County Sanitation Districts it now appears that the Joint Administration Operating Fund can be better and more easily maintained and controlled if a definite amount is established for this activity as a re volving fund,and a reimbursement made to the fund each month by each district for its percentage share of the current month disbursements.It is recommended that the original contribution-to the revolving fund be adjusted to the same percentages upon which distribution of expenditures is made. This will provide ready information as to each District’sfund balances and will facilitate handling the records through uniformity. Since the beginning,transfers have been made to the Joint Administration Fund aggregating $53,6~.52 Expenditures to October 31,1950 total 26,O~5.44 Balance October 31,1950 ~27,603.08 Respectfully submitted, DIEHL &COMPANY By Is!Ellis C.Diehi Certified Public Accountant STATEMENT ATTACHED TO E.C.DIEHL’S LETTER NO.2 The following shows a breakdown by Districts of the contributions to the fund,the expenditures and the balance of each District ownership in the Joint Account. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 100.00 $53,688.52 $26,085.44 $27,603.08 $25,000.00 $7,510.03 ~4,9O6.95 Difference - $25,000.00 2,603.08 For reasons stated in the attached letter,it is recommended that transfers as detailed in the last two columns of the schedule above be authorized to be made on the books of Districts and on the records of the County Auditor. Dist. No.Percent Expenditures Transfers ( 1 2 3 5 6 7 8 11 29.12 21.68 17.20 8 •77 10.04 8.12 000 5.07 $10,271.57 13,802.69 9 ;076 .10 4;720.56 4,826.53 4,603.33 2,228.71 4,159.03 Recommended Fund Transfers to be Made (To From $7,596.08 5,655.33 4,486.70 2,287.69 2,618.97 2,118.14 — 1,322.53 Balance $2;675.49 8147.36 4,589.40 2;432.87 2,207.56 2,485.19 2,228.71 2,836.50 $7,280.00 5,420.00 4;300.00 2,192.50 2;510.00 2,030.00 1,267.50 $4 ,604;51 302.44 $2,727.36 289.40 240.37 ~455.19 2;228.71 1,569.00 .~.~-, LETTER N0~3 Mr.Nelson M.•Launer Administrative Officer County Sanitation Districts Santa Ana,California Dear Sir: KImberly 2—4453 any part of the expenses the Joint Administrative therefore appear that if the Joint Administrative fit of District No.~,a on some arbitiary basis. When the charge has commended that a warrant the Joint Administrative No.~Operating Fund. incurred in connection with Organization.It would services are rendered by Organization for the bene charge must be determined been determined,it is re— demand be drawn in favor of Fund,and charging District Yours truly, DIEHL &COMPi~NY DIEHL &COMPANY Certified Public Accountants 135 First National Bank Bldg. Santa Ana,California November 6,1950 There has been placed in the Joint Administra tive Fund ~2,22~.7l by District No.~,but no pro vision has been made ‘to charge’this District with By Js/Ellis C4 Di.ehl Certified Public Accountant - 137 i~1U~5T TO COUNTY A motion was made by Director Harold E0 AUDITOR TO TRANS-Edwards,seconded by Director Emerson FEP~FTJNDS B.Milnor that the County Auditor of •Orange County,California,be and is hereby authorized to transfer ~l2a.17l from District No ~ Operating Fund on the ledgers maintained in his office Do bring the County Auditor’s fund balances into agreement with the Joint Administration records,as recommended in Diehi and Company’s letter No.1 and attached statement which have been received and ordered filed by minute order of this meeting. JOINT ADMINIS—A motion was made by Director Harold E. ThATIVE FUND Edwards,seconded by Director Emerson B.Milnor and unanimously carried by board members present that the County Auditor of Orange County,~California,be and is hereby authorized to transfer ~2,228.71 from the Joint Adrninistra tive Fund to County Sanitation District No.~Operating fund, as recommended in Diehi and Company’s letter No.2 and at tached statement which have been received and ordered filed by minute order of this meeting. PAYMENT OF JOINT AD-A motion was made by Director Edwards, MINISTRATION EXPENSES seconded by Director Milnor and unani mously carried by board members present, that the County Auditor of Orange Ceunty, Calif.,be and is hereby authorized and directed to pay from County Sanitation District No.8 Operating Fund to the Joint Administrative Fund of County Sanitation Districts Nos~~, 2,3,5,6,7,and 1].the sum of $900.00 for services ren dered by the Joint Administration Organization during the ysar 1950;and for services beginning on January 1,1951, the sum of $50.00 per month during the time District No~8 is a member of the Joint Administration Organization,plus the cost of any special services rendered by said organiza tion;said amount of $50.00 per month subject to review at the end of the year 1951.Payments are to be made by the County Auditor upon presentation of warrant demands. ACCEPTANCE OF EN-A motion was made by Director Edwards, GINEER’S REPORT duly seconded and carried that the engineering report submitted by James L.Montgomery,Consulting Engineer, which was authorized by minute order on March 8,1950,be and is hereby accepted by the Board of Directors of County Sanitation District No.8. -7- MINUTES A motion was made by Director Harold T~. I”OTJF~L~BER 22,1950 Edwards,duly seconded and carried ~ proving minutes of November 22 meeting as mailed out. OPERATING FUND On motion of Director Harold E.Edwards, kLRRL~NT REGISTER duly seconded and carried,the Warrant Register of District No.~was autbor ized for signature and paym~nt of the following voucher demands: Voucher Demand Number In Favor Of Amount ~—22 Emerson B.Milnor $38~55 ~-23 Harold E.Edwards 53~2O $9L75 On motion of Director Harold E.Edwards,duly seconde~d and carried,the Chairman declared the meeting of District Board No.~adjourned at 8:40 p.m. Chairman,Bo’~rd~of Directors County Sanitation District No.8 Orange County,California ATTEST: ~ Secretary,Boa~’d of Directors County Sanitation District No.8 Orange County,California —8—