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HomeMy WebLinkAboutDistrict 07 Minutes 1950-12-18COUNTY SANITATION DISTRICTS OF ORANGE COUNTY Room 212,1104 West Eighth Street Santa Ana,California December 1~,1950 A special meeting of the Board of Directors of County Sanitation District No.7 is called for Wednesday morning at the hour of 9:00 a.m.in the Conference Room of the County Sanitation Districts Offices,Room 212,1104 West Eighth Street,Santa Ana,California,to be held on December 20, 1950. The purposes of this meeting are: 1.Approving for signature and payment warrant registers covering District No.7 and Joint Administrative Warrant Demands. 2.Authorizing County Auditor to effect transfer of funds,in accordance with Diehi and Company recommendations. 3.Any other business that may come before the board. Chairman,Board of Directors County Sanitation District No.7 Orange County,California 199 MINUTES OF SPECIAL ~ETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.7 ORANGE COUNTY,CALIFORNIA 9:00 a.m.,December 20,1950,Conference Rm. Orange County Sanitation Districts Offices Pursuant to a call for a Special Meeting,made by Chairman Vincent L.Humeston,and notice duly mailed to each director on the 1~th day of December,1950,a special meeting of the Board of Directors of County Sanitation District No.7 was held at 9:00 a.rn.in the Conference Room of County Sanitation Districtst Of fices at 1104 West ~th Street,Santa Ana,California,on the 20th day of December,1950. There were present:Directors Vincent L.Humeston (Chairman),Virgil H.Reed,and Willard Smith. Absent:Director Irvin G.Gordon. Others present:Nelson M.Launer,Administrative Officer,and the Secretary. The meeting was called to order by Chairman Vincent L. Humeston at 9:05 a.m. A motion was made by Director Wil lard Smith,seconded by Director Virgil H.Reed and carried by board members present approving minutes of meeting of October 11,1950,as mailed out. A motion was made by Director Virgil H.Reed,seconded by Di rector Willard Smith and carried by board members present approv ing for signature and payment Joint Administrative Warrant Registers covering the following Voucher Demands: Voucher Demand Number In Favor Of ______ MINUTES OF OCTOBER 11,1950 JOINT ADMINI STRATIVE WARRANT DEMAND~3 JA—l59 i60 161 162 163 Pacific Tel.and Tel.Company Orange County Blueprint Shop OraMae Merritt Santa Ana Typewriter Company Bales Office Equipment Company Amount 36.25 4 •19 3.60 31.39 66.09 —1.~. 164 165 16~ 169 •,(•~ J-.o 450.00 534. 30.00 ~1,15~2O Voucher Demand Number JA—175 177 17~ 179 1 ~0 1 ~1 1~2 1~3 1~4. In Favor Of E.J.1V!arks and Adrian Marks Pacific Tel.and Tel.Company Tiernan’s Office Equipment Co. Dennis frinters &Stationers City of Santa Ana Orange County Stamp Company Ora Mae Merritt Bales Office Equipment Co. Davis Stationers $125.00 49~5O 6019 69.66 i~i.~6 3,11 ~.10 1~..11 5.07 $466.60 Voucher. Demand Number In Favor Of ______ JA—176 C.Arthur Niss~on,Jr.~~7.5O DISTRICT NO.7 OPERATING A motion was made by Director FUND WARRANT REGISTER Virgil H.Reed,seconded by Dir ector Willard Smith,approving for signature and payment District No.7 Operating Fund Warrant Register,covering the following Voucher Demands: 106.15 CORRESPONDENCE A motion was made by Director Wil lard Smith,seconded by Director Virgil H.Reed instructing the Secretary to file Letters No.1 and attached statement,No.2 and attached statement, and No.3 from E.C.Diehi and Company. 200 Dermis Printers &Stationers Co. E.J.Marks and Adrian Marks Diehi and Company F.R.Harwood,Postmaster Amount Amount Voucher Demand Number 7-24 7-25 7-26 In Favor Of Vincent L.Humeston ~Jil1ard Smith Virgil H.Reed Amount $53.00 22,70 30.45 201. LETTER NO.1 AND ATTACHED STATEMENT KImberly 2—4453 DIEHL &COMPANY Certified Public Accountants 135 First National Bank Bldg. Santa Ana,California November 1,1950 Nelson M.Launer Administrative Officer County Sanitation Districts of Orange County Santa Aria,California Dear Sir: Inasmuch as vouchers numbered 1 to 16,inclusive,paid from the joint Administrative fund were distributed to the various Districts on a basis other than the percentages fixed ~by resolu tion,which distribution has been recorded on the books maintained in the Joint Administration office,it is recommended that a transfer be made on the ledger maintained in the County Auditor’s office to bring the Auditor’s fund balances intoagreement with the District records.This will not effect the total amount credited to each District but will facilitate the reconciliation of the Joint Administration office accounts with the County Auditor’s fund balances. Total amount of Vouchers 1 to 16 ~1,467.46 Transfer recommended as follows,per list attached. From District No.1 4~147.96 2 2~5.97 3 2~6.06 5 147.97 6 147.9~ 7 2~6.19 b l2~.7l fT fl 11 36.62 To Joint Administration Fund ~1,467.46 Respectfully submitted, DIEHL &COMPANY By Is!Ellis C.Diehi Certified Public Accountant —3 — STATEMENT ATTACHED TO E.C.DIEHL’S LFJI~TF.A NO.1 0 z 4) •1-4 W 4)0 ‘(rA ~i •rl 0 o~.J 4)4)Q) o~ In Favor Of COUNTY SANITATION DISTRICTS OF ORANGE COUNTY DISTRICT Total Tilillis Warner $56.79 The BondBuyer 117.00 No.1 $~.l2 No.2 $g•~ 117.00 No.3 ~~.ii No.5 No.6 $~.ll $~.ll No.7 No.~ $~.ll No..11 $~.l21 2 19 20 3 21 Anaheim Bulletin 21.01 21.01 4 22 La Habra Star 21.09 21.09 5 23 The Bond Buyer 117.00 117.00 6 24 The Bond Buyer 117.00 117.00 7 25 The Tustin News 21.23 21.23 33 City of Newport 15.95 1.99 1.99 1.99 2.00 2.00 2.00 ~1.99 1.99 Beach 9 35 The Haloid Co.7~.00 11.14.11.15 11.15 11.14.11.14 10 34 Dennis Printers 104.15 13.02 13.02 13.02 13.02 13.02 13~O2 11 12 39 40 Julian Hinds 250.00 Franklin Thomas 250.00 35.71 35.72 35.71 35.72 35.71 35.72 35.71 35.7]. 35.72 35.72 35.71 35.71 13 14 15 16 41 4~ 65 122 A.N.Rawn 279.39 Stems Stationery 9.22. Bales Office Equip.7.25 Stems Stationery 2.3~ 39.91 1.15 .91 .29 39.91 1.15 .91 .29 39.91 1.15 .91 .30 39.92 1.15 .91 .30 39.91 39.91 1.15 1.16 .90 .90 430 .30 1.16 .90 .30 $1,467.46 $147.96.$2~5.97 $2~6.06 $147.97 $l47.9~$2~6.19 $12~.7l $36.62 11.14 13.02 35.72 35 •71 39.92 1.15 .91 .30 11.14 13.01 203 LETTER NO.2 AND ATTACHED STATEMENT KImberly 2—4453 DIEHL&COMPANY Certified Public Accountants 135 First National Bank Bld~. Santa Ana,California November 6,1950 Nelson M.Launer Administrative Officer County Sanitation Districts of Orange County Santa Ana,California Dear Sir: In posting the books of the County Sanitation Districts it now appears that the Joint Administration Operating Fund can be better and more easily maintained and controlled if a definite amount is established for this activity as a re volving fund,and a reimbursement made to the fund each month by each district for its percentage share of the current month disbursements.It is recommended that the original contribution-to the revolving fund be adjusted to the same percentages upon which distribution of expenditures is made. This will provide ready information as to each District’sfund balances and will facilitate handling the records through uniformity. Since the beginning,transfers have been made to the Joint Administration Fund aggregating ~53,6~.52 Expenditures to October 31,1950 total 26,O~5.44 Balance October 31,1950 ~27,6O3.O8 Respectfully submitted, DIEHL &COMPANY By Is!Ellis C.Diehi Certified Public Accountdnt - STJ~TEMENT ATTACHED TO E.C.DIEHL’S LETTER NO.2 The following shows a breakdown by Districts of the contributions to the fund,the expenditures and the balance of each District ownership in the Joint Account. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY For reasons stated in the attached letter,it is recommended that transfers as detailed in the last two columns of the schedule above be authorized to be made on the books of Districts and on the records of the County Auditors Dist. No.Percent Expenditures Transfers ( 1 2 3 5 6 7 8 11 Recommended Fund Balance ( 29,12 21,68 l7~2O 8 •77 10.04 8.12 000 5,07 $lO;27157 13,802.69 9,076.10 4,720.56 4,826.53 4,603.33 2,228.71 4,159.03 $7,596.08 5,655.33 4,486,70 2;287.69 2,618.97 2,118©14 — 1,322.53 $2;675.49 8147.36 4,589.40 2;432.87 2,207.56 2,485.19 2,228.71 2,836.50 $7;280.0O 5,420.00 4;300 .00 2,192.50 2,510.00 2,030.00 1,267.50 Difference 100.00 $53,688.52 $26,085.44 $27,603.08 $25,000.00 Transfers to be Made To From •$4,604~51 $2,727.36 289.40. 240.37 302,44 455.19 2~228,71 1,569.00 $7,510.03 $4,906.95 2,603.08- $25,000.00 2C5 •LETTER NO.3 KImberly 2—4453 DIEHL &COMPANY Certified Public Accountants 135 First National Bank Bldg. Santa Ana,California November 6,1950 Mr.Nelson M.Launer Administrative Officer County Sanitation Districts Santa Ana,California Dear Sir: There has been placed in the Joint Administra tive Fund $2,22a.71 by District No.~,but no pro vision has been made to charge this District with any part of the expenses incurred in connection with the Joint Administrative Organization.It would therefore appear that if services are rendered by the Joint Administrative Organization for the bene fit of District No.~,a charge must be determined on some arbitrary basis. When the charge has been determined,it ‘is re commended that a warrant demand be drawn in favor of the Joint Administrative Fund,and charging District No.~Operating Fund. Yours truly, DIEHL.&COMPANY By /Ellis C~Diehi Certified Public Accountant -.7- A motion was made by Director Virgil H.Reed,seconded by Director Wi]l~rd Smith and carried by board members present that District No.~be re quested to pay ~9OO.OO for the Joint Administrative Org~ni zation’s services performed for the benefit of sdid District during the year 1950;and for.services beginning on January 1,1951,the sum of ~5O.OO per month while DistrIct No.~ is a member of the Joint Administration Organization,plus the cost of any special services,subject to review at the end of the year 1951. A motion was made by Director Virgil H.Reed,duly seconded by Director Willard Smith and unani mously carried by board members present that the Auditor of Orange County,California,be and is hereby authorized and directed to make a transfer of 4~2~6.19 from County Sanitation District No.7 Operating Fund to the Joint Administrative Fund of County Sanitation Districts Nos,1,2,3,5,6,7,and 11 on the ledgers maintained in his office,to bring the Auditor’.s fund bal ances into agreement with the Joint Administration records, as recommended in ~ir.E.C.Diehi’s letter No.1 and attached statement,as ordered filed at this meeting. A motion was made by Director Virgil H.Reed,seconded by Dir ector Willard Smith and unanimously carried by board members present that a Joint Administrative Revolv ing Fund of 4~25,OOO.OO be set up and reimbursement made~to this fund each month by Districts Nos.1,2,3,5,6,7, and 11 for each of these District’s percentage share of the current month’s disbursements;and that the original con tributions to the revolving fund be adjusted to the same percentages on which distribution of expenditures is made recommended in Mr.E.C.Diehi’s letter No.2 and attached statement,as ordered filed at this meeting. On motion of Director Virgil H.Reed,seconded by Director Willard Smith,the Chairma~i declared the special meeting of County Sanitation District Board No,7 adjourned at 9:20 a.m. Chairman,Board of Directors County Sanitation District No.7 ATTEST:Orange County,California Secretary,Board of Directors County Sanitation District No.7 Orange County,California PAYMENT OF DISTRICT NO.~JOINT AD MINISTRi~TIVE EXPENSES R1~QUEST TO COUNTY ~JDITOR TO EFFECT ACCOUNTING TRANSFERS ESTABLISIJING JOINT ADMINISTRATIVE R~T(~LVING FUND OF $25,000.00 as