HomeMy WebLinkAboutDistrict 05 Minutes 1950-11-22MINUTES OF REGULAR MEETING
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.5
OF ORANGE COUNTY,CALIFORNIA
November 22,I95O~at ~:OO p.m~
Board of Supervisors Room
The Board of Directors of County Sanitation District No.5
met in regular session.
The joint meeting of the district boards was called to
order by Chairman Virgil H.Reed a~~:O5 p.mi
There were present.Directors Br~dèn Finch (Chairman)
and Ross Greeiéy.
Absent:Director Irvin G Gordon;
A motion was made,duly seconded
and carried,approving for signa
ture and payment Joint Administra
tive Warrant Register covering
the following Voucher Demands:
Number
___________
Amount
JA—159 $36.25
160 4.19
161 3.60
162 31.39
163 66.09
164 i.a6
165 450.00
l6~534.~2
169 30.00
$1,15~.2O
188
APPROVAL OF
VOUCHER
DEMANDS
Voucher
Demand
In favor of
Pacific Telephone &Telegraph Co.
Orange County Blueprint Shop
Ora Mae Merritt
Santa Ana Typewriter Company
Bales Office Equipment Company
Dennis Printers and St~ti~ners Co.
E.J.M~~.rks and Adrian Marks
Diehi and Company
F.R.Harwood,Postmaster
MINUTES OF MEETING
OF OCTOBER 11,1950
A motion was made,duly seconded and
carried approving minutes of October
11,1950,meeting as mailed out.
—1—
189
EXECUTIVE Mr.Boney reported as follows:
COMMITTEE
REPORT 1.The Executive C~ornmittee met on the 16th
of November at which time the Chairman
of District No,2,Robert H,Boney,was
elected Chair~’rian.The Committee set the
first and third Wednesdays of each month
at 7:30 p.m.in the Conference Room of
County Sanitation Districts’Offices,
Room 212,1104 West Eighth Street,Santa
Ana,California,as the time and place
of regular meetings of the Committee.
2.The first order of business of the
Committee is to expedite the execu
tion of the Agreements.To that end
Chairmen of Districts 2 and 3 had pre
viously met with the Directors of Dis
trict No.1 and reported to the Execu
tive Committee that the points of
controversy are pretty well worked
out;there are minor changes in the
wording of the Use and Ultimate Pur
chase Agreement.These proposed changes
should be ready within a short time to
present to the Executive Committee for
consideration and recommendation to the
respective Boards.He called upon Mr.
Virgil H.Reed for further comment on
the meetings.
Mr,Reed stated that the Directors’of
District No.1 feel that the meetings
mentioned by Mr.Boney have ironed out
many problems and that soon the pro
posed revisions can be submitted which
will work out very well for all involved.
—2—
190
3.The Committee~reviewed Chapter 20
funds of $533,96~.O0 allocated by
the State for use in the Ocean
Outfall construction;that Mr.
Launer had been requested to as
certain the time limit for starting
this construction.
4.Judge Marks has advised that the
contracts will have to be signed
before the limited participation
suit can be filed;that briefs are
all prepared and ready for typing.
5.Three letters from Diehi and Com
pany were read to the Committee
recommending three changes in the
accounting of funds.These three
changes will be read and explained
by Mr.Diehi.A motion was made,
duly seconded and carried by the
Executive Committee members present
recommending compliance with the
changes as set forth in Mr.Diehi’s
letters.
6.A general discussion was held upon
the cost of services performed by
the Joint Administrative Organiza
tion for the benefit of District
No.~.A motion was made,duly
seconded and carried recommending
that District No.~be requested
to pay $75.00 a month retroactive
to January 1,1950.
ADMINISTRATIVE Mr.Launer referred to
OFFICER’S the three letters from
REPORT Diehl and Company and
requested the Chairman
to have these letters
read.The Secretary read the following:
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191
LETTER NO.1 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 1,1950
Nelson M.Launer
Administrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
Inasmuch as vouchers numbered 1 to 16,inc1usi~e,paid
from the ~Joint Administrative fund were distributed to the various
Districts on a basis other than the percentages fixed1by resolu
tion,which distribution has been recorded on the books maintained
in the Joint Administration office,it is recommended that a
transfer be made on the ledger maintained in the County Auditor’s
office to bring the Auditor’s fund balances into agreement with
the District records.This will not effect the total amount
credited to each District but will facilitate the reconciliation
of the Joint Administration office accounts with the County
Auditor’s fund balances.
Total amount of Vouchers 1 to 16 ~1,467.46
Transfer recommended as follows,per list attached.
From District No.1 ~147.96
2 2~5.97
3 2~6.O6
5 l47~97
6 l47.9~
7 2~6.19
6 12~.71
11 36.62
To Joint Administration Fund ~1,467.46
Respectfully submitted,
DIEHL &COMPANY
By /s/Ellis C.Diehl
Certified Public Accountant
-4-
STATEI~•iENT ATTACHED TO E.C.DIEHL’S L~TTLr?.NO.1
0
4~)
o~
rI Q)
4-)o
ct~
rl 0
4)4~)
0 ~i
In Favor Of
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
DISTRICT
Total No.1 No.2 No.3 No.5 No.6 No.7 No.~No..11
$~.1l $.g.ll ~~.1l $~.ll119WillisWarner$56.79 $~.12 $~.l1
2 20 The Bond Buyer 117.00 117.00
3 21 Anaheim Bulletin 21.01 21.01
4 22 La Habra Star 21.09 21.09
5 23 The Bond Buyer 117.00 117.00
6 24 The Bond Btiyer 117.00
7 25 The Tustin News 21.23
33 City of Newport 15.95 1.99 1.99 1.99
Beach
9 35 The Haloid Co.7€L0O 11.14 11.15 11.15
10 34 Dennis Printers 104.15 13.02 13.02 13.02
11 39 Julian Hinds 250.00 35.71 35.71 35.71
12 40 Franklin Thomas 250.00 35.72 35.72 35.72
13 41 11.M.Rawn 279.39 39.91 39.91 39.91
14
15
16
4~
65
122
Stems Stationery 9.22
Bales Office Equip.7.25
Stems Stationery 2.3~
1.15
.91
.29
1.15
.91
.29
1.15
.91
.30
$1,467.46 $147.96 $2~5.97 $2~6.O6
117.00
21.23
2.00 2.00 ~1.992.00
11.14
13.02
35.71
35.71
39.92
1.15
.91
•30
$3.12
1 •99
11.14 14\
13.01
1 •16
.90
.
11.14
13.02
35 •72
35.71
39.92
1.15
.91
.30
11.14
13.02
35,72
35.71
39.91
1.15
.90
•30
l3~02
35,72
35071
39.91
1.16
.90
•30
$147.97 $l47.9~$2~6.19 $12~.7l $36.62
193
LETTER NO.2 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL&COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
Nelson M.Launer
Admif~istrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
In posting the books of the County Sanitation Districts
it now appears that the Joint Administration Operating Fund
can be better and more easily maintained and controlled if a
definite amount is established for this activity as a re
volving fund,and a reimbursement made to the fund each month
by each district for its percentage share of the current
month disbursements.It is recommended that the original
contribution~to the r~vo1ving fund be adjusted to the same
percentages upon which distribution of expenditures is made.
This will provide ready information as to each District’sfund
balances and will facilitate handling the records through
uniformity.
Since the beginning,transfers have been made to the
Joint Administration Fund aggregating ~i53,6~.52
Expenditures to October 31,1950
total 26,O~5.44
Balance October 31,1950 ~27,6O3.O~
Respectfully submitted,
DIEHL &COMPANY
By Is!Ellis C.Diehl
Certified Public Accountant
-6--
STATEMENT ATTACHED TO E.C.DIEHL’S LETTER NO.2
The following shows a breakdown by Districts of the contributions
to the fund,the expenditures and the balance of each District
ownership in the Joint Account.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
100.00 $53,688.52 $26,085.44 $27,603.08 $25,000.00 $7,510.03 $4,906.95
Difference —
$25 ,000.OO
2,603.08
For reasons stated in the attached letter,it is recommended that transfers
as detailed in the last two columns of the schedule above be authorized to
be made on the books of Districts and on the records of the County Auditor.
Dist
No.Percent
1
2
3
5
6
7
8
11
Recommended
Fund
29.12
21.68
17.20
8
•77
10.04
8.12
.00
5.07
Transfers
Expenditures
(Prorated)Balance (Prorated)
Transfers to be Mad~
To From
$1O;271.57
13;802.69
9;076.10
4;720.56
4,826.53
4,603.33
2,228.71
4,159.03
$7,596.08
5;655.33
4,486.70
2,287.69
2,618.97
~,ll8.l4
—
1,322.53
$2;675.49
8~147.36.
4,589.40
2;432.87
2,207.56
2,485.19
2,228.71
2,836.50
$7~28O.OO
5,42O~OO $2,727.36
4;300.O0 289.40
2,192.50 240.37
2,510.00
2,030.00 455.19
—2,228.71
1,267.50 1,569.00
$4,604.51
302.44
a
195
•LETTER NO~3
KImberly 2-4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
Mr.Nelson M.Launer
Administrative Officer
County Sanitation Districts
Santa Ana,California
Dear Sir:
There has been placed in the Joint Administra
tive Fund $2,22~.71 by District No.~,but no pro
vision has been made to charge this District with
any part of the expenses incurred in connection with
the Joint Administrative Organization.It would
therefore appear that if services are rendered by
the Joint Administrative Organization for the bene
fit of District No.~,a charge mu~t be determined
on some arbitrary basis.
When the charge has been determined,it is re
commended that a warrant demand be drawn in favor of
the Joint Administrative Fund,and charging District
No.~Operating Fund.
Yours truly,
DIEHL &COMPANY
By Js/Ellis C~Diehi
Certified Public Accountant
—
196
Mr.Launer introduced Mr.E.C.Diehi and requested
him to report on the accounting system for the Joint Ad
ministrative Organization recently completed.
Mr.Diehi reported as follows:
RE:LETTER NO.1 AND The first 16 vouchers were charged
ATTACHED STATEMENT AS to the Joint Administrative Fund,
READ BY THE SECRETARY although in each case the charge
represented an expenditure for
the benefit of the District and the
cost was not prorated upon the percentages established
for expenditures from the Joint Administrative Fund.We
have made the entries but in reconciling the books with
the County Auditor,in every case,the Joint Adrninistra—
tive Fund is short by the amount each District partici
pated in these first 16 vouchers.This transfer has
been talked over with the County Auditor and has h.is
approval.
RE:LETTER NO.2 AND This recommendation is made to
ATTACHED STATEMENT AS facilitate the bookkeeping.
READ BY THE SECRETARY The expenditures are prorated
on a percentage basis and by
contributing to the Joint Ad
ministration Fund on the same basis,each District’s
balance in the fund can be determined quickly by ap
plying the District’s percentage against the balance
in the fund.A revolving fund of ~25,OOO.OO is recom
mended as this amount can be maintained and not deviate
from the 1950-1951 Budgets.
RE:LETTER NO.3 AS District No.g has transferred
READ BY.THE SECRETARY ~2,22~.7l into the Joint Ad
ministration fund but there is
no way of charging any of the
Joint Administrative Organization’s expenses against
this as District No.~is not included in the percent
ages to prorate expenditures.It is recommended that
the $2,22~.71 be transferred to District No.~‘s
Operating Fund,and any charge to that District for its
expenses be determined by District No.~and the other
Districts,be paid.by Warrant Demand upon the Operating
Fund of District No.~in favor of the JointAdministra—
tive Fund of Districts Nos.1,2,3,5,6,7,and 11.
-9.-
OPERATING FUND WARRANT A motion was made by Director Ross
REGISTER Greeley,duly seconded and carried,
approving for signature and pay-.
ment Warrant Register covering the
following Voucher Demands:
5—33
_________
A motion was made by Director Ross
Greeley,duly seconded by Director
Braden Finch,and unanimously
carried by board members present,
that the Auditor of Orange County,
California,be and is hereby authorized and directed to
make a transfer of ~147.97 from County Sanitation District
No.5 Operating Fund to the Joint Administrative Fund of
County Sanitation Districts Nos.1,2,3,5,6,7,and 11
on the ledgers maintained in his office,to bring the
Auditor’s fund balances into agreement with the Joint Ad
ministrative records,as recommended in Mr.Diehi’s
Letter No.1 and attached statement,as read by the
Secretary at this meeting.
A motion was made by Director
Ross Greeley,duly seconded by Director
Braden Finch,and unanimously
carried by Board members present,
that a Joint Administrdtive Re
volving fund of ~25,OOO.OO be set
up and a reimbursement made to this fund each month by
Districts Nos.1,2,3,5,6,7,and 11 for each of these
District’s percentage share of the current month’s dis
bursements;and that the original contributions to the
revolving fund be adjusted to the same percentages on
which disbribution of expenditures is made as recommended
in Mr.E.C.Diehi’s Letter No.2 and attached statement
which were read by the Secretary at this meeting.
A general discussion was held by Director Edwards of
District No.~and the Directors of the other Districts on
relative costs of the Joint Administr~tion Organization’s
Txpenses for participating Districts against the proposed
charge of’~75.OO a month for non-participating District.
197
Warrant
Demand
Number In Favor Of
Harry Ashton
REQUEST TO COUNTY
AUDITOR TO EFFECT
ACCOUNTING TRANSFERS
Amount
~~7.5O
ESTABLISHING JOINT
ADP’IINISTRATIVE RE
‘JOLVING FUND OF
~25,OOO.OO
—10-
198
A motion was made,duly seconded~~and carried that the
Administrative Officer notify the Directors of District Board
No,~that the members of the Executive Committee hdve recom~.
mended a charge of $75.OO per month for the services performed
by the Joint I~dministrative Organization;and request that
District No.~‘s representative meet with the Executive Com
mittee on Wedflesday,November 29,1950,to discuss the recoin-
mended charge,and if there is any difference of opinion as to
the amount recommended,that he submit a figure he thinks fair
fOr these services.
‘I
-I
A motion was made by Director Ross Greeley,duly seconded
and carried,that the meeting of District Board No.5 be de
clared adjourned at 9:20 p.m.
Chairman,~oard of Directors
County Sanitation District No.5
Orange County,California
Attest:
1~7~~
‘~ocretary,Board(of Directors
County Sanitation District No.5
Orange County,California
-11-.