HomeMy WebLinkAboutDistrict 02 Minutes 1950-11-22MINUTES OF REGULAR T~ETING
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.2
OF ORANGE COUNTY,CALIFORNIA
November 22,1950,at 8:00 p.m.
Board of Supervisors Room
The Board of Directors of County Sanitation District No.2
met in regular session.
The joint meeting of the district boards was called to
order by Chairman Virgil H.Reed at 8:05 p.m.
Directors Robert H.Boney (Chair
man),Don B.Haiber,Frank J..
Schweitzer,Jr.,Ralph J.McFadden,
Charles E.Stevens,Willis H.War
ner,William H.Hirstein,and
Anton W.Wilson.
APPROVAL OF
VOUCHER
DEMANDS
Voucher
Demand
Number
____________
AmOunt
JA’-159 36,25
i6~4.19
:161 3.60
162 31.39
16.~66.09
164 1.86
165 450.00
168 534.82
169 30~OO
$1,158,20
MINUTES OF lV~ETING A motion was made,duly seconded
OF OCTOBER 11,1950 and carried approving minutes of
October 11,1950,meeting as mailed.
194
There were present:
Absent:
In FavQr Of
Directors Hugh W.Warden (Chairman)
and Willard Smith.
A motion was made,duly seconded
and carried.,approvihg for signa
.ture and payment Joint Administra
tive Warrant Register covering
the following Voucher Demands:
Pacific Telephone &~e1egraph Co..$
Orange County Blueprint Shop
Ora Mae Merritt
Santa Ana Typewriter Company
Bales Office Equipment Company
Dennis Printers and Stationers Co.
E.J.Marks and Adrian Marks
Diehl and Company
F.R.Harwood,Postmaster
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135
EXECUTIVE Mr..Boney reported as follows:
COMMITTEE
REPORT 1.The Executive ~ornmittee met on the 16th
of November at which time the Chairman
of District No.2,Robert H.B.oney,was
elected Chairman.The Committee set the
first and third Wednesdays of each month
at 7:30 p.m.in the Conference Room of
County Sanitation Districts?Offices,
Room 212,110L1.West Eighth Street,Santa
Ana,California,as the time and place
of regular meetings of the Committee.
2.The first order of business of the
Committee is to expedite the execu
tion of the Agreements.To that end
Chairmen of Districts 2 and 3 had pre
viously met with the Directors of Dis
trict No.1 and reported to the Execu
tive Committee that the points of
controversy are pretty well worked
out;there are minor changes in the
wording of the Use and Ultimate Pur
chase Agreement.These proposed changes
should be ready within a short time to
present to the ExecutiveCommittee for
consideration and recommendation to the
respective Boards.He called upon Mr.
Virgil H.Reed for further comment on
the meetings.
Mr.Reed stated that the Directors of
District No.1 feel that the meetings
mentioned by Mr.Boney have ironed out
many problems and that soon the pro
posed revisions can be submitted which
will work out very well for all involved.
—2—
1SG
3.The Committee’reviewed Chapter 20
funds of $533,96~.00 allocated by
the State for use in the Ocean
Outfall construction;that Mr.
Launer had been requested to as
certain the time limit for starting
this construction.
4.Judge Marks has advised that the
contracts will ha’re to be signed
before the limited participation
suit can be filed;that briefs are
all prepared and ready for typing.
5.Three letters from Diehi and Com
pany were read t~the Committee
reconmendin~three changes in the
accounting of funds.‘~hese three
changes will be ~ead and explained
by Mr.Diehi.A motion was made,
duly seconded an~i carried by the
Executive Committee members present
recommending compliance with the
changes as set f~rth in Mr.Diehi’s
letters.
6.A general discus~ion was held upon
the cost of servicës perf~ormed by
the Joint Admini ~trat ive Organi za
tion for the ben~fjt of District
No.~.A motion was made,duly
seconded and carried recommending
that District No.~be requested
to pay $75.00 a nxonth retroactive
to January 1,1990.
ADMINISTRATIVE Mr.Launer referred to
OFFICER’S the three letters from
REPORT Diehi a~id Company and
requested the Chairman
to have these letters
read.The Secretary read the following:
—3—
lEi7
LETTER NO.1 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 1,1950
Nelson M.Launer
Administrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
Ina~rnuch as vouchers numbered 1 to 16,inclusive,paid
from the Joint Adiriinistrative fund were distributed to the various
Districts on a basis other than the percentages fixed ~by resolu
tion,which distribution has been recorded on the books maintained
in the Joint Administration office,it is recommended that a
transfer be made on the ledger maintaineçl in the County Auditor’s
office to bring the Auditor’s fund balances into agreement with
the District records.This will not effect the total amount
credited to each District but will facilitate the reconciliation
of the Joint Administration office accounts with the County
Auditor’s fund balances.
Total amount of Vouchers 1 to 16 ~1,467.46
Transfer recommended as follows,per list attached.
From District No.1 4F~147.96
2 285.97
3 286.06
5 l47~97
n 6 147.98
U 7 286.19
‘I 128.71
11 36.62
To Joint Administration Fund $,1,467.46
Respectfully submitted,
DIEHL &COMPANY
By is!Ellis C.Diehi
Certified Public Accountant
-4-
STATEMENT ATTACHED TO E..C.DIEHL’S LTT~NO.1
.
0
z
4.)
r4 ~)
4.)O
(O~
•H 0
U)
o ~
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
DISTRICT
In Favor Of Total No.1 No.2 No..3~No.5 No.6 No.7 No.g No..11
$~.ii $g•11 ~g.ii $$E~,121
2
3
4
5
19
20
21
22
23
Tj~1j1iis Warner $56.79 $~.l2
The ~Bon~d Buyer 117.00
Anaheim Bulletin 21.01
‘La ‘flabra Star 21.09
.
The Bond Buyer 117.00
$~.1l
.117.00
21.01
21.09
117.00
6 24 The Bond Buyer 117.00
7
~
25
33
The Tustin News 21.23
City of Newport 15.95 1.99 1.99 1.99 2.00 2~OO
Beach
9 35 The Haloid Co..7~.O0 11.14 11.15 11.15 11.14
10 34 Dennis Printers 104.15 l3~.02 13.02 13.02 13.02
11 39 Julian Hinds 250.00 35.71 35.71 35.71 35.71
12 40 Franklin Thomas 250.00 35.72 35.72 35.72 35.71
13 41 A.M.Rawn 279.39 39.91 39.91 39.91 39.92
14
15
16
4~
65
122
Stems Stationery 9~22
~Bales Office Equip.7.25
‘Stems Stationery 2.3~
1.15
.91
.29
1.15
.91
~29
1.15
.91
~.3O
1.15
.91
.30
$1,467.46 $147.96 $2~5~97 $2~6.O6 $147.97
117..00
21~,23
2.00 ~1.99 1 •99
11.14 11.14 11.14
13,02 13,02 13,02 13.01
35.72 35.72 35~72
35.71 35.71 35.71
39.92.39.91 39.91
1.15 1.15 1.16 1.16
.91..90 .90 .90
,30 ,3O .30 .30
$1i~719~~2~6,19 $12~.71 $36.62
1 C.
.1_‘~i
LETTER NO.2 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL&COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
NelsOn M.Launer
Adrnifristrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
In posting the books of the County Sanitation Districts
it now appears that the Joint Administration Operating Fund
can be better and more easily maintained and controlled if a
definite amount is established for this activity as a re
volving fund,and a reimbursement made to the fund each month
by each district for its percentage share of the current
month disbursements.It is recommended that the original
ôontribution~to the revolving fund be adjusted to the same
percentages upon which distribution of expenditures is made.
This will provide ready information as to each District’sfund
balances and will facilitate handling the records through
uniformity.
Since the beginning,transfers have been made to the
Joint Administration Fund aggregating ~53,6~8.52
Expenditures to October 31,1950
total 26,O~5.4L4
Balance October 31,1950 ~27,6O3.O~
Respectfully submitted,
DIEHL &COMPANY
By /Ellis C.Diehi
Certified Public Accountant
-6—
STATEMENT ATTACHED TO E.C.DIEHL’•S LETTER NO.2
The following shows a breakdown by Districts of the contributions
to the fund,the expenditures and the balance of each District
ownership in the Joint Account.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
For reasons stated in the attached letter,it is recommended that transfers
as detailed in the last two columns of the schedule above be authorized to
be made on the books of Districts and on the records of the County Auditor.
Re c ornmen de d
Dist.
No.Percent Transfers
Expenditures
(Prorated)
.
Balance
Fund
(Prorated)
Transfers to be Ma~ç1~
To From
1
2
3
5
6
7
~
11
29.12
2l.6~
17.20
~.77
10.04
~.l2
.00
5.07
$lO;27l.57
l3;~O2.69
9,076.10
4;720.56
4;.~26.53
4,603.33
2,22~.7l
4,159.03
$7,596.O~
5,655.33
4,4~6.70
2,2~7.69
2,6l~.97
2,ii~.i4
—
1,322.53
$2;675.49
~l47.36
4,5a9.40
2;432.~7
2,207.56
2,4~5.l9
2,22a.71
2,~36.50
$7,2~O.O0
5,420.00
4;300.OO
2,192.50
2;510.OO
2,030.00
—
1,267.50
.
$2,727.36
2~9.4O
240.37
‘455.19
2,22a.71
1,569.00
$4,604.51
302,44
100.00 $53,6~.52 $26,0~5.44 $27,6O3.O~$25,000.00 $7,510.03 $4,906.95
Difference -
$25,000.00
2,603.08
201
•LETTER NQ~3
KImberly 2—4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
Mr.Nelson M.Launer
Administrative Officer
County Sanitation Districts
Santa Ana,California
Dear Sir:
There has been placed in the Joint Administra
tive Fund $2,22~.71 by District No.~,but no pro
vision has been made to charge this District with
any part of the expenses incurred in connection with
the Joint Administrative Organizations It would
therefore appear that if services are rendered by
the Joint Administrative Organization for the bene
f it of District No.~,a charge must be determined
on some arbitrary basis.
When the charge has been determined,it is re
commended that a warrant demand be drawn in favor of
the Joint Administrative Fund,and charging District
No.~Operating Fund.
Yours truly,
DIEHL &COMPANY
By Js/Ellis C,Diehi
Certified Public Accountant
—
2C2
Mr.Launer introduced Mr.E.C.Diehi and requested
him to report on the accounting system for the Joint Ad
ministrative Organization recently completed,
Mr.Diehi reported as follows:
RE~LETTER NO.1 AND The first 16 vouchers were charged
ATTACHED STATEMENT AS to the Joint Administrative Fund,
READ BY THE SECRETARY although in each case the charge
represented an expenditure for
the benefit of the District and the
cost was not prorated upon the percentages established
for expenditures from the Joint Administrative Fund.We
have made the entries but in reconciling the books with
the County Auditor,in every case,the Joint Administra
tive Fund is short by the amount each District partici—
pated in these first 16 vouchers.This transfer has
been talked over with the County Auditor and has his
approval.
RE:LETTER NO.2 AND This recommendation is made to
ATTACHED STATEMENT AS facilitate the bookkeeping.
READ BY THE SECRETARY The expenditures are prorated
on a percentage basis and by
contributing to the Joint Ad
ministration Fund on the same basis,each District’s
balance in the fund can be determined quickly b~ap
plying the District’s percentage against the balance
in the fund.A revolving fund of ~25,OOO.OO is recom
mended as this amount can be maintained and not deviate
from the 1950-1951 Budgets.
RE:LETTER NO.3 AS District No.~has transferred
READ BY THE SECRETARY $2,22~.7l into the Joint Ad
ministration fund but there is
no way of charging any of the
Joint Administrative Organization’s expenses against
this as District No.E~is not included in the percent
ages to prorate expenditures.It is recommended that
the $2,22~.71 be transferred to District No.~‘s
Operating Fund,and any charge to that District for its
expenses be det3rmined by District No.~and the other
Districts,be paid by Warrant Demand upon the Operating
Fund of District No.~in favor of the JointAdministra—
tive Fund of Districts Nos.1,2,3,5,6,7,and 11.
—9—
A motion was made by Director Don
B.Haiber,duly seconded by Director
Ralph J.McFadden,and unanimously
carx~ied by board members present,
that the Auditor of Orange County,
California,be and is hereby authorized and directed to
ñiake a transfer of $2~5.97 from County Sanitation District
No.2 Operating Fund to the Joint Administrative Fund of
County Sanitation Districts Nos.1,2,3,5,6,7,and 11
on the ledgers maintained in his office,to bring the Audi
tor’s fund balances into agreement with the Joint Admini
strative records,as recommended in Mr.Diehi’s Letter No.1
and attached statement,as read by Secretary at this meeting,)
A motion was made by Director Ralph
McFadden,duly seconded by Director
Don B.Haiber and unanimously carried
by Board members present,that a
Joint Administrative Revolving fund
of $25,000.00 be set up and a reim
bursement made to this fund each month by Districts Nos.1,
2,3,5,6,7,~nd 11 for each of these District’s percentage
share of the current month’s disbursements;and that the
original contributions to the revolving fund be adjusted to
the same percentages on which distribution of expenditures
is made as recommended in Mr.E.C.Diehi’s.Letter No.2 and
attached statement which were read by the Secretary at this
meeting.
A motion was mady by Director Ralph J.
McFadden,seconded by Director Wm.H.
Hirstein and duly carried that Dist.
No.~be requested to pay $75.00 per
month retroactive to January 1,1950,
for services rendered by the Joint
Administrative Organization,and $75.00 per month thereafter.
It is further requested that payment of these amounts be made
by Warrant Demands charging District No.~‘s Operating Fund,
in favor of the Joint Admiriistr~ttive Fund of County Sanita
tion Districts Nos.1,2,3,5,6,7 and 11.
AYES:Directors Ralph J.McFadden,Wm.H.Hirstein,Charles
E.Stevens,and Robert H.Boney.
NOES:Directors Don B.Haiber,Willis H.Warner,and Anton
W.Wilson.
NO VOTE:Director Frank J.Schweitzer,Jr.
ABSENT:Directors Hugh B.Warden and Willard Smith.
REQUEST TO COUNTY
AUDITOR TO EFFECT
ACCOUNTING TRANSFERS
2C3
ESTABLISHING JOINT
ADMINISTRATIVE RE
VOLVING FUND OF
$25,000.00
PROPOSED CHARGE TO
DISTRICT NO,~FOR
JOINT ADMINISTRATIVE
EXPENSES
—10-
2C4
A general discussion was held by Director Edwards of District
No.~and the Directors of the other ~Di.stricts on reldtive costs
of the Joint Administration Organization’s expenses for partici—
pating Districts against the proposed charge of ~75.OO a month
for a non-participating District...
~motion was made by Director Willis H.\iJarner,duly second
ed and carried by Bo~rd members of District No.3,that the
Administr~tive Officer notify the Directors of District Board
No.~that the members of the Executive Committee have recommendi-~
ed a charge of ~75.OO per month for the services performed by
the Joint Administrative Organization;and request that District
No.~‘s representative meet with the Executive Committee on
‘Iednesday,.November 29,1950,to discuss the recommended charge,
and if there is .any difference of opinio~i as to the amount
recommended,that he submit a figure he thinks fair for these
services..
-
A motion was made by Director Ralph J.McFadden,duly
seconded and carried,that the meeting of District Board No.
2 be declared adjourned at 9:15 p.m..
Chai~mañ,Board of Directors
County Sanitation District No.2
Orange County.,California
Attest:
Secretary,.Board o~Directors
County Sanitation District No,.2
Orange County,California
-1J--.