HomeMy WebLinkAboutDistrict 01 Minutes 1950-11-222G6
MINUTES OF REGULAR MEETING
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.~
OF ORANGE COUNTY,CALIFORNIA
November 22,1950,at ~:OO p.m.
Board of Supervisors.Roorn
The Board of Directors of County Sanitation District No0 1
met in regular session,
The ~joint meeting of the district boerds was called to
order by Chairman Virgil H.Reed at ~:O5 p.m.
There were present:Directors Virgil H.Reed (Chair
man),Allen A.Mandy,and C.M.
Feat h erly.
Absent:None.
APPROVAL OF A motion was made,duly seconded
VOUCHER and carried,approving for signa
DEMANDS ture and payment Joint Administra
tive Warrant Register covering
the following Voucher Demands:
Voucher
Demand
Number In Favor Of Amount
JA—159 Pacific Telephone &Telegraph Co0 $36.~.25
160 Orange County Blueprint Shop 4~l9
161 Ora Mae Merritt 3.60
162 Santa Ana Typewriter Company 3139
163 sales Office Equipment Company 66.09
164 Dennis Printers and Stationers Cot.1.E~6
165 E.J.Marks and i~drian Marks 450,00
l6.~Diehi ar:d.Company 534~2
169 F.R.Harwood,Postmaster 3O~OO
!,l5~,2O
MINUTES OF MEETING A motion was made by Director
OF OCTOBER 11,1950 Mandy,duly seconded and carried,
approving the minutes of the Oct
ober 11,1950,meeting as mailed.
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2U7
EXECUTIVE Mr.Boney reported as follows:
COMMITTEE
REPORT 1.The Executive C~ommittee met on the 16th
of November at which time the Chairman
of District No.2,Robert H.Boney,was
elected Chairman.The Committee set the
first and third Wednesdays of each month
at 7:30 p.m.in the Conferance Room of
County Sanitation Districts’Offices,
Room 212,1104 West Eighth Street,Santa
Ana,California,as the time and place
of regular meetings of the Committee.
2.The first order of business of the
Committee is to expedite the execu
tion of the Agreements.To that end
Chairmen of Districts 2 and 3 had pre
viously met with the Directors of Dis
trict No.1 and reported to the Execu
tive Committee that the points of
controversy are pretty well worked
out;there are minor changes in the
wording of the Use and Ultimate Pur
chase Agreement.These proposed changes
should be ready within a short time to
present to the Executive Committee for
consideration and recommendation to the
respective Boards.He called upon Mr.
Virgil H.Reed for further comment on
the meetings.
Mr,.Reed stated that the Directors of
District No.1 feel that the meetings
mentioned by Mr.Boney have ironed out
many problems and that soon the pro
posed revisions can be submitted which
will work out very well for all involved.
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208
3.The Committee~reviewed Chapter 20
funds of $533,96~.OO allocated by
the State for use in the Ocean
Outfall construction;that Mr.
Launer had been requested to as
certain the time limit for starting
this construction.
4.Judge Marks has advised that the
contracts will have to be signed
before the limited participation
suit can be filed;that briefs are~
all prepared and ready for typing.
5.Three letters from Diehi and Com
pany were read to the Committee
recommending three changes in the
accounting of funds.These three
changes will be read and explained
by Mr.Diehi.A motion was made,
duly seconded and carried by the
Executive Committee members present
recommending compliance with the
changes as set forth in Mr.Diehi’s
letters.
6.A general discussion was held upoxi
the cost of services performed by
the Joint Administrative Organiza
tion for the benefit of District
No.~.A motion was made,duly
seconded and carried recommending
that District No.~be requested
to pay ~75.OO a month retroactive
to January 1,1950.
ADMINISTRATIVE Mr.Launer referred to
OFFICER’S the three letters from
REPORT Diehl and Company and
requested the Chairman
to have these letters
read.The Secretary read the following:
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LETTER NO.1 AND ATTACHED STATEMENT
KImberly 2-4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 1,1950
Nelson M.Launer
Administrative Officer
County Sanitation Districts of 0rang~County
Santa Ana,California
Dear Sir:
Inasmuch as vouchers numbered 1 to 16,inc1usi~e,paid
from the ~3oint Administrative fund were distributed to the various
Districtson a basis other than the percentages fixed~by resolu
tion,which distribution has been recorded on the books maintained
in the Joint Administration office,it is recommended that a
transfer be made on the ledger maintained in the County Auditor’s
office to bring the Auditor’s fund balances into agreement with
the District records.This will not effect the total amount
credited to each District but will facilitate the reconciliation
of the Joint Administration office accounts with the County
Auditor’s fund balances.
Total amount of Vouchers 1 to 16 ~1,467.46
Transfer recommended as fol1~ows,per list attached.
From District No.1 $147.96
2 2~5.97
II 3 2~6.O6
5 147.97
‘I 6 l47.9~
‘I 7 2~6.l9
If 6 12~.71
11 36.62
To Joint Administration Fund $1,467.46
Respectfully submitted,
DIEHL &COMPANY
By /s/Ellis C.Diehi
-
Certified Public Accountant
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STATEMENT ATTACHED TO E.C.DIERL’S LEI~T~A NO.1
1 19
2 20
3 21
4 22
5 23
6 24
7 25
a ~
35
34
39
40
41
48
65
122
In Favor Of
~iJi11is Warner
The Bond Buyer
Anaheim Bulletin
La Habra Star
The Bond Buyer
The Bond Buyer
The Tustin News
City of Newport
Beach
The Haloid Co.
Dennis Printers
Julian Hinds
Franklin Thomas
A.N.Rawn
St.eins Stationery
Bales Office Equip.
Stems Stationery
$56.79
117.00
21.01
21.09
117.00
117.00
21.23
15.95 1.99
21.09
117.00
1.99 1.99
117.00
21.23
2.00 ~1.99 1.99
0
z
4~)
•H ~1)
4-)O
U)~i
•H 0 0 ~i
COUNTY SANITATION DISTRICTS OF O~.ANGE COUNTY
DISTRICT
Total No.1 No.2
$8.12 $8.il
117.00
21.01
No.3 No.5 No.6
a.ii $8.11 ~8.ii $8.11
No.7 No.8 No..11
9
10
11
12
13
14.
15
16
$8.12
78.00
104.15
250.00
250.00
279.39
9.22
7.25
2.38
11.14
13.02
35.71
35.72
39.91
1.15
.91
.29
11.15
13.02
35.71
35.72
39.91
•
1.15
.91
.29
11.15
13.02
35.71
35.72
39.91
1.15
.91
.30
$1,467.46 $147.96
2.00 2.00
11.14 11.14 11.14 11~14
13.02
35.71
13,02
35.72
13.02
35.72
13~02
35.72
13.01 Lt\
I
35.71 35~71 35.71 35.71
39.92 39.92 39~91 39.91
1.15 1.15 1.15 1.16 1.16
.91 .91 .90 .90 .90
.30
—
.30 ~30 .30 .30
$285.97 $286.06 $147.97 $147.98 $286.19 $128.71 $36.62
LETTER NO.2 AND ATTACHED STATEMENT
KImberly 2-4453
DIEFIL&COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6;1950
Nelson M.Launer
Administrative Officer
County Sanitation Districts of Orange County
Santa Ana,California
Dear Sir:
In posting the books of the County Sanitation Districts
it now appears that the Joint Administration Operating Fund
can be better and more easily maintained and controlled if a
definite amount is established for this activity as a re
volving fund,and a reimbursement made to the fund each month
by each district for its percentage share of the current
month disbursements.It is recommended that the original
contribution-to the revolving fund bc adjusted to the same
percentages upon which distribution of expenditures is made.
This will provide ready information as to each District’sfund
balances and will facilitate handling the records through
uniformity.
Since the beginning,transfers have been made to the
Joint Administration Fund aggregating ~53,6~.52
Expenditures to October 31,1950
total 26,O~5.44
Balance October 31,1950 ~27,6O3.O~
Respectfully submitted,
DIEHL &COMPANY
By Is!Ellis C.fliehi
Certified Public Accountant
STATEMENT ATTACHED TOE.C.DIEHL’S LETTER NO.2
The following shows a breakdown by Districts of the contributions
to the fund,the expenditures and the balanco of each District
ownership in the Joint Account.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
100.00 $53,688.52 $26,085.44 $27,603.08 $25,000.00 $7,510.03 $4,906.95
Difference —
$25,000.00
2,603.08
For reasons stated in the attached letter,it is recommended that transfers
as detailed in the last two columns of the schedule above be authorized to
be made on the books of Districts and on the records of the County Auditors
Dist.
No.Percent
Expenditures
Transfers (
1
2
3
5
6
7
8
11
Recommended
Fund
29.12
21.68
17.20
8
•77
10.04
8.12
000
5.O7~
Balance (To
$10,271.57
13 ~802 .69
9,076.10
4,720.56
4;826.53
4,603.33
2,228.71
4,159.03
Transfers
$7,596.08
5;655.33
4,486.70
2,287.69
2,618.97
2,118.14
—
1,322.53
$2;675.49
8~l47.36
4,589.40
2,432.87
2,207.56
2,485.19
2,228.71
2,836.50
$7,280.00
5,420.00
4;300.O0
2,192.50
2,510.00
2,030.00
1,267.50
to be Made
From
$4,604.51
302.44
$2,727.36
289.40
240.37
455 .19
2,228.71
1,569.00
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•LETTER NO.3
KImberly 2—4453
DIEHL &COMPANY
Certified Public Accountants
135 First National Bank Bldg.
Santa Ana,California
November 6,1950
Mr.Nelson M.Launer
Administrative Officer
County Sanitation Districts
Santa Ana,California
Dear Sir:
There has been placed in the Joint Administra
tive Fund ~2,22~.7l by District No.~,but no pro
vision has been made to charge this District with
any part of the expenses incurred in connection with
the Joint Administrative Organization.It would
therefore appear that if services are rendered by
the Joint Administrative Organization for the bene
fit of District No.~,a charge must be determined
on some arbitrary basis.
When the charge has been determined,it is re
commended that a warrant demand be drawn in favor of
the Joint Administrative Fund,and charging District
No.~Operating Fund.
Yours truly,
DIEFIL &COMPANY
By Is!Ellis C0 Diehl
Certified Public Accountant
—
214
Mr.Launer introduced Mr.E.~~‘Dieh1 and requested
him to report on the accounting sy~tém for the Joint Ad
ministrative Organization recently completed.
Mr.Diehi reported as follows:
RE:LETTER NO.1 AND The first 16 vouchers were charged
ATTACHED STATEMENT AS to the Joint Administrative Fund,
READ BY THE SECRETARY although in each case the charge
represented an expenditure for
the benefit of the District and the
cost was not prorated upon the percentages established
for expenditures from the Joint Administrative Fund.We
have made the entries but in reconciling the books with
the County Auditor,in every case,the Joint Administra
tive Fund is short by the amount each District partici—
pated in these first 16 vouchers.This transfer has
been talked over with the County Auditor and has his
approval.
RE:LETTER NO.2 AND This recommendation is made to
ATTACHED STATEMENT AS facilitate the bookkeeping.
READ BY THE SECRETARY The expenditures are prorated
on a percentage basis and by
contributing to the Joint Ad
ministration Fund on the same basis,each District’s
balance in the fund can be determined quickly by ap
plying the District’s percentage against tile balance
in the fund.A revolving fund of ~25,OOO.OO is recom
mended as this amount can be maintained and not deviate
from the 1950-1951 Budgets.
RE:LETTER NO.3 AS District No.~has transferred
READ BY THE SECRETARY $2,22~.?l into the Joint Ad
ministration fund but there is
no way of charging any of the
Joint Administrative Organization’s expenses against
this as District No.~is not included in the percent
ages to prorate expenditures.It is recommended that
the ~2,’22g.7l be transferred to District No.~s
Operating Fund,and any charge to that District for its
expenses be determined by District No.~and the other
Districts,be paid by Warrant Demand upon the Operating
Fund of District No.~in favor of the JointAdm~nistra—
tive Fund of Districts Nos.1,2,3,5,6,7,and 11.
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215
A motion was made by Director
Allen A.Mandy,duly seconded
by Director C.M.Featherly and
unanimously carried that the
Auditor of Orange County,Cali
fornia~be and is hereby authorized and directed to
make a transfer of ~l47~96 from County Sanitation Dis
trict No.1 Operating Fund to the Joint Adniinistrative~
Fund of County Sanitation Districts Nos.1,2,3,5,6,
7,and 11 on the ledgers maintained in his office,to
bring the Auditor’s fund balances into agreement with
the Joint Administrative records,as recommended in Mr.
E.C.Diehi’s letter No.1 and attached statement,as
read by the Secretary at this meeting.
A motion was made by Director
C.N.Featherly,duly seconded
by Director Allen A.Mandy
and unanimously carried that
a Joint Administrative Revolv
ing fund of $25,000.00 be set
up and a reimbursementmade to this fund each month by
Districts Nos.1,2,3,5,6,7~and 11 for each of
these District’s percentage share of the current month?s
disbursements;and that the original contributions to
the revolving fund be ad.~justed to the same percentages
on which distribution of expenditures is made as re
commended in Mr.E.C.Diehi’s Letter No.2 ahd at
tached statement which were read by the Secretary at
this meeting.
A motion was made by Director
Allen A~Mandy,duly seconded
by Director C.M.Featherly,
and unanimously carried that
-District No~~be requested
to pay ~75~0O per month retro
active to January 1,1950,for services rendered by
the Joint Administrative Organiz~ition,and ~75,CO per
month thereafter.~It is further requested that pay
ment of these amounts be made by Warrant Demand~3 charg
ing District No.~‘s Operating Fund,in favor of the
Joint Administrative Fund of County Sanitation Dis
tricts Nos.1,2,3,5,6,7 and 11.
REQUEST TO COUNTY
AUDITOR TO EFFECT
ACCOUNTING TRANSFERS
ESTABLISHING JOINT
•
ADMINISTRATIVE RE
VOLVING FUND OF
$25,ooo~oo
PROPOSED CHARGE TO
DISTRICT NO1 ~FOR
JOINT ADMINISTRATIVE.
EXPENSES
—10—
I.
A general discussion was held by Director Edwards of District
No.~and the Directors of the other Districts on relative costs
of the Joint Administration Organization’s expenses for participa
ting Districts against the proposed charge of $75.00 a month for
a non-participating District.
A motion was made by Director Willis H .Warner,duly seconded
and carried,that the Administrative Officer notify the Directors
of District Board No.~that the members of ~the Executive Com
mittee have recommended a charge of $75.00 per month for the
services performed by the Joint Administrative Organization;and
request that District No.gI~representative meet with the Execu
tive Committee on Wednesday,November 29,1950,to discuss the
recommended charge,and if there is any difference of opinion as
to the amount recommended,that he submit a figure he thinks
fair for these services.
**
A motion was mady by Allen A.Mandy,du1~seconded and
carried,that the meeting of District Board No.1 be declared
adjourned at 9:15 p.m.
•
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Ch rman,Board of Directors
County Sanitation District No.1
Orange County,California
Attest:
Secretary,Board of~Directors
County Sanitation District No.1
Orange County,California
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