HomeMy WebLinkAbout02-09-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, February 9, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, February 9, 2022 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-02, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
ABSENT:Brad Avery
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Mo
Abiodun; Jennifer Cabral; Sam Choi; Tina Knapp; Laura Maravilla; John Preston; Wally
Ritchie; Thomas Vu; and Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Audrey Donovan and Roger Alfaro, Eide
Bailey; Bill Dennehy, Chandler Asset Management; and Dennis Mulqueeney, Alliant, were in
attendance telephonically.
PUBLIC COMMENTS:
None.
At the request of staff, Chair Parker announced that Item No. 9 would be heard directly after
Item No. 7.
REPORTS:
Chair Parker and General Manager Jim Herberg did not provide reports.
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes February 9, 2022
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2097
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
December 8, 2021.
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
2.MID-YEAR CONSOLIDATED FINANCIAL REPORT FOR THE PERIOD
ENDED DECEMBER 31, 2021
2021-1950
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Mid-Year Consolidated Financial
Report for the period ended December 31, 2021.
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
3.DESIGNATION OF APPLICANT’S AGENT FOR DISASTER RELIEF 2021-2021
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes February 9, 2022
Adopt Resolution No. OC SAN 22-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District authorizing the General Manager or either
Assistant General Manager to Execute State Office of Emergency Services and/or
Federal Emergency Management Agency Documents and Relevant Permit
Applications for Present and Future Disaster Relief Applications; and Repealing
Resolution No. OCSD 19-01”.
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
4.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2022-2114
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of October 1, 2021 to December 31,
2021; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of October 1, 2021 to December 31, 2021:
·ACOEM - Vibralign Fixture Laser Alignment Training
·BEAMEX - Beamex Instrumentation Test Equipment Hardware and Software
Training
·HAYWORD-GORDON - Hayward-Gordon Pumps, Mixers, and Parts
·INTERTECH - Modicon PLC Hardware, Software, and Network Training
·MIDWAY MFG. & MACHINE COMPANY - Rechargeable Carbon Canisters
·WSG & SOLUTIONS, INC. - Grit Classifier Repair Parts
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes February 9, 2022
5.UNIFORM AND JANITORIAL ARTICLES RENTAL SERVICE 2022-2115
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a service contract to Cintas Corporation to provide Uniform and
Janitorial Articles Rental Service, Specification No. S-2021-1277BD, for a total
amount not to exceed $839,512 for the period beginning April 1, 2022, through
March 31, 2025, with one (1) three-year renewal period option; and
B. Approve a three-year contingency of $83,951 (10%).
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
6.AMENDMENT TO OCSD PERSONNEL POLICIES AND
PROCEDURES
2022-2120
Originator: Celia Chandler
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 22-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District amending the Board of Directors Personnel
Policies and Procedures Manual providing for classification, compensation, and other
terms, conditions, policies, and procedures governing employment of District
employees to include the addition of Policy No. 6.6, Diversity, Equity, and Inclusion;
and Amending Resolution No. OCSD 18-18”.
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
7.INTERNAL AUDIT UPDATE 2022-2102
Originator: Lorenzo Tyner
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Minutes February 9, 2022
Audrey Donovan, Eide Bailey, provided a brief overview of the audit process and
details of the recent audit completed.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Contracts Procurement Process
Internal Audit Report dated January 4, 2022.
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver and John Withers
NOES:None
ABSENT:Brad Avery and Chad Wanke
ABSTENTIONS:None
Board Vice-Chair Chad Wanke arrived at the meeting at approximately 5:12 p.m.
9.INVESTMENT PERFORMANCE RESULTS 2022-2101
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a presentation regarding OC San reserves &
investments which included the seven reserve criteria, investment objectives, portfolios
(long-term and short-term), and asset allocation.
Bill Dennehy, Chandler Asset Management, provided a presentation regarding OC
San’s investments which included an overview of the firm, economic update, and
account profile.
ITEM RECEIVED AS AN:
Information Item.
8.CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET
CALENDAR FOR PREPARATION OF THE FISCAL YEAR 2022-23 and
FY 2023-24 BUDGET
2022-2093
Originator: Lorenzo Tyner
Mr. Ritchie provided a presentation regarding the budget development assumptions
including economics, revenue, and reserves; operations; staffing; the Capital
Improvement Program, and debt financing. A budget summary and key meeting dates
were provided.
MOVED, SECONDED, AND DULY CARRIED TO:
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ADMINISTRATION
COMMITTEE
Minutes February 9, 2022
Approve the FY 2022-23 and FY 2023-24 budget assumptions and direct staff to
incorporate these parameters in preparing the FY 2022-23 and FY 2023-24 budget.
AYES:Glenn Parker, Anthony Kuo, Ron Bates, Art Brown, Kim Carr, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
INFORMATION ITEMS:
10.RISK MANAGEMENT AND INSURANCE UPDATE 2022-2095
Originator: Lorenzo Tyner
John Preston, OC San Contractor, provided a presentation regarding risk management
and an insurance update which included: claim data, insurance program coverage and
retentions, topics of interest, future considerations, and a calendar of events leading up
to the renewal period in July.
ITEM RECEIVED AS AN:
Information Item.
11.COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE 2022-2117
Originator: Lan Wiborg
Lab and Ocean Monitoring Manager Samuel Choi provided a PowerPoint presentation
regarding OC San's COVID-19 Sewage Surveillance Efforts which included a
description of sewage surveillance (WBE), how it is used during COVID-19, the
unknowns of the early days, OC San efforts, California and National efforts, future
efforts, statewide recognition received, and acknowledgments.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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Minutes February 9, 2022
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Chair Parker requested a future presentation from OCERS.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 6:09 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, March 9, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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