HomeMy WebLinkAbout12-08-2021 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, December 8, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, December 8, 2021 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 21-20, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Rose Espinoza,
Marshall Goodman, Patrick Harper, Andrew Nguyen, David Shawver,
Chad Wanke and John Withers
ABSENT:Brad Avery
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Mortimer Caparas; Brian Engeln; Brad Hamilton; Tina Knapp; Tom
Meregillano; Rob Michaels; Wally Ritchie; Thomas Vu; Brian Waite; Wasantha Weedagama;
Eros Yong; and Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Parker announced that the Board of Directors meeting this month will be held on
December 15 due to the upcoming Holiday season and that OC San Administrative offices
would be closed on December 23, 24 & 31 in observance of the Christmas and New
Year's holidays.
General Manager Jim Herberg did not provide a report.
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ADMINISTRATION
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Minutes December 8, 2021
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2021-2005
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
November 10, 2021.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
2. ADD RIALTO BIOENERGY FACILITY CONTRACT TO BIOSOLIDS
ACCOUNT POOL
2021-1954
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Ratify the addition of the Rialto Bioenergy Facility, LLC. biosolids contract to the
Biosolids Account Pool effective July 28, 2021.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
3. PROFESSIONAL RISK MANAGEMENT CONSULTANT AGREEMENT 2021-2000
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
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Minutes December 8, 2021
Approve a sole source Professional Consultant Services Agreement with John J.
Preston, Specification No. SSJ 2468, to perform professional risk management
consulting services for the Orange County Sanitation District, which includes
overseeing property and general liability loss control and setting loss control
requirements on public bids and contracts, risk transfer, loss prevention, and risk
reduction in an amount not to exceed $150,000 per year, for a term of one year
beginning December 1, 2021 through November 30, 2022; with up to two (2) one-year
renewal options.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
4. INVEST AND/OR REINVEST ORANGE COUNTY SANITATION
DISTRICT’S FUNDS AND ADOPT INVESTMENT POLICY
STATEMENT
2021-1705
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 21-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Authorizing the Orange County Sanitation
District’s Treasurer to Invest and/or Reinvest the Orange County Sanitation District’s
Funds, Adopting the Orange County Sanitation District’s Investment Policy Statement
and Performance Benchmarks, and Repealing Resolution No. OCSD 20-13”.
AYES:
NOES:
ABSENT:
Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
None
Brad Avery
ABSTENTIONS: None
5. ADOPT ORANGE COUNTY SANITATION DISTRICT’S DEBT POLICY 2021-1909
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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Minutes December 8, 2021
Adopt Resolution No. OC SAN 21-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Orange County Sanitation
District’s Debt Policy and Repealing Resolution No. OCSD 20-12”.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
NON-CONSENT:
6. DEFERRED PAYMENT AGREEMENT REQUEST FOR CHARGES
AND FEES OWED BY NOR-CAL BEVERAGE CO., INC. INDUSTRIAL
WASTEWATER DISCHARGE PERMITTEE
2021-2009
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided a brief update and short
PowerPoint presentation regarding the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a deferred payment agreement with Nor-Cal Beverage Co., Inc. for charges
owed for user fees in the amount of $496,231.50.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
7. WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES
2022A
2021-1838
Originator: Lorenzo Tyner
Mr. Tyner provided a brief introduction to the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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Minutes December 8, 2021
A. Adopt Resolution No. OC SAN 21-XX entitled: “A Resolution of the Board of
Directors of the Orange County Sanitation District authorizing the execution and
delivery by the District of an Installment Purchase Agreement, a Trust
Agreement, and a Continuing Disclosure Agreement in connection with the
Orange County Sanitation District Wastewater Refunding Revenue Obligations,
Series 2022A, authorizing the execution and delivery of such Revenue
Obligations evidencing principal in an aggregate amount of not to exceed
$107,315,000, approving a Notice of Intention to Sell, authorizing the distribution
of an Official Notice Inviting Bids and an Official Statement in connection with
the offering and sale of such Revenue Obligations and authorizing the execution
of necessary documents and related actions”; and
B. That the Orange County Sanitation District Financing Corporation approve the
documents supporting and authorizing the Revenue Obligations in an aggregate
amount not to exceed $107,315,000.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
8. NINTEX APPLICATION DEVELOPMENT SERVICES 2021-1980
Originator: Lorenzo Tyner
Mr. Tyner introduced IT Systems and Operations Manager Rob Michaels who provided
a brief overview of the necessity of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Professional Services Agreement to AgreeYa Solutions, Inc. to provide
Nintex Application Development Services, Specification No. CS-2021-1243BD, for a
total amount not to exceed $300,000.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery
ABSTENTIONS:None
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Minutes December 8, 2021
INFORMATION ITEMS:
9.ORANGE COUNTY SANITATION DISTRICT 2021 ASSET
MANAGEMENT PLAN
2021-1994
Originator: Kathy Millea
Engineering Supervisor Brian Waite provided a PowerPoint presentation recapping the
2021 Asset Management Plan.
ITEM RECEIVED AS AN:
Information Item.
10.PURCHASING, CONTRACTS, AND MATERIALS MANAGEMENT
DEPARTMENT OVERVIEW
2021-1428
Originator: Lorenzo Tyner
Purchasing and Contracts Manager Ruth Zintzun provided a PowerPoint presentation
which provided an overview of the Purchasing, Contracts, and Materials Management
department.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 5:39 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, February 9, 2022 at 5:00 p.m.
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Minutes December 8, 2021
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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