HomeMy WebLinkAbout06-09-2021 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, June 9, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee was called to order by Committee Chair
Chad Wanke on Wednesday, June 9, 2021 at 5:00 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Wanke led the Flag Salute.
Clerk of the Board Kelly Lore stated that the meeting was being held telephonically and via
audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20,
due to the Coronavirus Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo, David Shawver and John Withers
ABSENT:None
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Janine
Aguilar; Jennifer Cabral; Mortimer Caparas; John Frattali; Tina Knapp; Laurie Klinger; Laura
Maravilla; Rob Michaels; John Preston; Wally Ritchie; Roya Sohanaki; Thomas Vu; and Ruth
Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Dennis Mulqueeney and Robert Lowe,
Alliant Insurance were in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke thanked everyone for the support received while serving as Chairman of this
Committee and for their confidence in electing him as Board Vice-Chair.
General Manager Jim Herberg did not provide a report.
Page 1 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-1653
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held May 12,
2021.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Mark Chirco,
Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo,
David Shawver and John Withers
NOES:None
ABSENT:Kim Carr and Rose Espinoza
ABSTENTIONS:None
2.FY 2021-22 USE CHARGES FOR THE SANTA ANA WATERSHED
PROJECT AUTHORITY
2021-1646
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 21-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Establishing Use Charges for the 2021-22
Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the
Santa Ana Watershed Project Authority (“SAWPA”)”.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Mark Chirco,
Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo,
David Shawver and John Withers
NOES:None
ABSENT:Kim Carr and Rose Espinoza
ABSTENTIONS:None
3.GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021-22 2021-1650
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 2 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
Adopt Resolution No. OC SAN 21-XX, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Establishing the Annual Appropriations Limit
for Fiscal Year 2021-22 for the Sanitation District in accordance with the Provisions of
Division 9 of Title 1 of the California Government Code”.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Mark Chirco,
Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo,
David Shawver and John Withers
NOES:None
ABSENT:Kim Carr and Rose Espinoza
ABSTENTIONS:None
5.APPROVE A CONTINGENCY INCREASE TO EXISTING SERVICE
CONTRACT FOR HAZARDOUS WASTE DISPOSAL SERVICES
2021-1680
Originator: Celia Chandler
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an annual contingency increase of $150,000 (in addition to the original
contingency of $19,200 for a total annual contingency of $169,200, in addition to the
original contract amount of $192,000) to the Service Contract with Clean Harbors
Environmental Services, Inc., Specification No. S-2017-841, for hazardous waste
services, for the contract term ending June 30, 2021, and for the contract term ending
June 30, 2022.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Mark Chirco,
Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo,
David Shawver and John Withers
NOES:None
ABSENT:Kim Carr and Rose Espinoza
ABSTENTIONS:None
Directors Kim Carr and Rose Espinoza arrived at the meeting at 5:04 p.m.
Item No. 4 was pulled from the Consent Calendar and heard separately.
4.COMPLETE ELECTRICAL DATA MANAGEMENT SOLUTION 2021-1665
Originator: Lorenzo Tyner
In response to a question from Director Harper, IT Manager Rob Michaels and
Assistant General Manager Rob Thompson provided additional information regarding
the electrical devices and software solutions; their costs and possible savings from
converting from manual to automatic; and ongoing annual software maintenance costs.
Page 3 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Professional Services Agreement to AVO Multi-Amp Corporation dba
Megger to provide Electrical Data Management Services, Specification No.
CS-2021-1039BD-R, for a total amount not to exceed $212,255; and
B. Approve a contingency of $31,838 (15%).
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
NON-CONSENT:
6.CLASSIFICATION & COMPENSATION STUDIES 2021-1681
Originator: Celia Chandler
Director of Human Resources Celia Chandler provided an introduction to the item and
responded to questions regarding the bidding process and the significant price
difference in bids due to the expanded scope.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Professional Consultant Services Agreement to Kaneko and Krammer
Corp. dba Koff & Associates to provide Classification and Compensation
Services, Specification No. CS-2021-1229BD, for a total amount not to exceed
$243,660; and
B. Approve a project contingency of $24,366 (10%).
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
7.PROPOSED ORDINANCE NO. OC SAN-57 UPDATING THE CAPITAL
FACILITIES CAPACITY CHARGES ORDINANCE
2021-1419
Originator: Lorenzo Tyner
Page 4 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
Assistant General Manager Lorenzo Tyner provided a brief introduction to the item and
clarified that these rates are collected during the permitting process.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Introduce Ordinance No. OC SAN-57, entitled “An Ordinance of the Board of
Directors of the Orange County Sanitation District Amending Requirements for
Accessory Dwelling Unit Capital Facilities Capacity Charges, Restating
Previously Adopted Charges, and Repealing Ordinance No. OCSD-50 and
Ordinance No. OCSD-54”;
B. Motion to read Ordinance No. OC SAN-57 by title only and waive reading of said
entire Ordinance on June 23, 2021;
C. Set July 28, 2021 as the date for the second reading of Ordinance No. OC
SAN-57;
D. Receive and file the Carollo Engineers letter dated June 2, 2021; and
E. Direct the Clerk of the Board to publish summaries of the Ordinance as required
by law.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
8.2021-22 PROPERTY - LIABILITY INSURANCE RENEWALS 2021-1684
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a 2021 Year Over Year Total Cost Estimates rate
sheet, discussed recent rate changes, and presented two options for the Committee's
consideration. Mr. Ritchie and Dennis Mulqueeny and Robert Lowe from Alliant
Insurance responded to questions regarding the fluctuating rates and options
presented.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 5 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
Approve the Orange County Sanitation District FY 2021-22 Property-Liability Insurance
Renewals included in the FY 2021-22 Budget Update for the not-to-exceed amounts
specified below:
Property and Boiler & Machinery - Not to Exceed $ 1,484,593
Excess General Liability Insurance - Not to Exceed $ 906,635
Excess Workers’ Compensation Insurance - Not to Exceed $ 271,860
Earthquake Insurance - Not to Exceed $ 118,166
TOTAL $ 2,781,254
Includes Option #2 of the OC San 2021 Year Over Year Premiums Worksheet which is
a reduction to the Flood Limit from $100M to $25M and an increase in the deductible
from $500,000 to $1M.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
9.PROPOSED FY 2021-22 BUDGET UPDATE 2021-1674
Originator: Lorenzo Tyner
Mr. Ritchie provided a PowerPoint presentation that reviewed the FY 2021-22 budget
update including revenue, rates, expenses, operating expenses, the capital
improvement program, and debt service.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the proposed Operating, Capital, Debt Service, and Self-Insurance Budgets
for FY 2021-22 as follows:
FY 2021-22
Net Operating $ 183,950,874
Self-Insurance - Workers’ Comp.$ 841,860
Self-Insurance - Property & Gen. Liability $ 2,609,393
Net Capital Improvement Program $ 224,560,503
Debt/COP Service(1)$ 234,506,355
Intra-District Joint Equity Purchase/Sale(2)$ 3,500,000
TOTAL $ 649,968,985
PP(1)PPIncludes $163,775,355 in maturing and callable debt
(2)PPCash to/from Revenue Area 14 (RA14) in exchange for capital assets
to/from Consolidated Revenue Area 15 (RA15)
Page 6 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
10.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES RESOURCE PROTECTION
2021-1688
Originator: Lan Wiborg
Engineering Manager Roya Sohanaki provided a PowerPoint presentation that
reviewed the Resource Protection Division, the pretreatment program, effectiveness of
source control, the six components of resource protection, dry weather urban runoff
sites, and program success.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Board Vice-Chair John Withers stated that he plans on appointing Committee Vice-Chair
Glenn Parker as the Committee Chair; and that the Committee would soon be receiving a
request for interest in serving as the Committee Vice-Chair from the Clerk.
Board Chair David Shawver thanked Committee Chair Wanke for his service on the
Administration Committee and wished him good luck as the newly elected Board Vice-Chair.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
Page 7 of 8
ADMINISTRATION
COMMITTEE
Minutes June 9, 2021
ADJOURNMENT:
Chair Wanke declared the meeting adjourned at 6:08 p.m. to the Regular meeting to be held
on Wednesday, July 14, 2021 at 5:00 p.m.
Submitted by:
_________________________
Kelly A. Lore, MMC
Clerk of the Board
Page 8 of 8