HomeMy WebLinkAbout05-12-2021 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, May 12, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee was called to order by Committee
Vice-Chairman Glenn Parker on Wednesday, May 12, 2021 at 5:00 p.m. in the Administration
Building of the Orange County Sanitation District. Vice-Chair Parker stated that the meeting
was being held telephonically and via audio/video teleconferencing in accordance with the
Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen,
Anthony Kuo, David Shawver and John Withers
ABSENT:Chad Wanke
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Josh Martinez were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Raul Cuellar; Brian Engeln;
Tina Knapp; Tom Meregillano; Adam Nazaroff; Wally Ritchie; Thomas Vu; and Eros Yong
were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Dennis Mulqueeney, Alliant Insurance
Services, Inc.; and Ed Soong, Public Resource Advisory Group were in attendance
telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Vice-Chair Parker provided a brief update of the upcoming Cyber Security audit. General
Manager Herberg did not provide a report.
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Minutes May 12, 2021
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-1598
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of Administration Committee held April 14,
2021.
AYES:Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen,
Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
2.CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER
ENDED MARCH 31, 2021
2021-1555
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Third Quarter Financial Report
for the period ended March 31, 2021.
AYES:Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen,
Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
3.RECORDS MANAGEMENT PROGRAM UPDATE 2021-1556
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 21-XX entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OCSD 20-10”.
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Minutes May 12, 2021
AYES:Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen,
Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
4.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2021-1620
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of January 1, 2021 to March 31,
2021; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of January 1, 2021 to March 31, 2021:
·ALTRONIC - CenGen Engine Ignition Subsystem Components
·CECO FYBROC - Pumps and Parts
·FLUKE ELECTRONICS CORPORATION / PRUFTECHNIK - Rotalign
Touch Laser Shaft Alignment System
·KURZ INSTRUMENTS - Gas Flow Meters
·METTLER TOLEDO, LLC - Truck Loading Scale Controller Replacement
·SDT ULTRASOUND SOLUTIONS - SDT Ultrasound Instruments,
Hardware, and Software
·SWAGELOK - Parts, Tools, and Service
AYES:Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen,
Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
5.WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES
2021A
2021-1609
Originator: Lorenzo Tyner
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Minutes May 12, 2021
Assistant General Manager Lorenzo Tyner provided a brief introduction to the item and
explained the necessary debt issuance that is due next year. Mr. Ed Soong, Public
Resource Advisory Group (PRAG), and Mr. Tyner responded to questions from the
Committee as to the background of PRAG and the anticipated cost of refinancing.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Adopt Resolution No. OC SAN 21-XX entitled: “A Resolution of the Board of
Directors of the Orange County Sanitation District authorizing the execution and
delivery by the District of an Installment Purchase Agreement, a Trust
Agreement, a Continuing Disclosure Agreement and Escrow Agreements in
connection with the Orange County Sanitation District Wastewater Refunding
Revenue Obligations, Series 2021A, authorizing the execution and delivery of
such Revenue Obligations evidencing principal in an aggregate amount of not to
exceed $163,775,000, approving a Notice of Intention to Sell, authorizing the
distribution of an Official Notice Inviting Bids and an Official Statement in
connection with the offering and sale of such Revenue Obligations and
authorizing the execution of necessary documents and related actions”; and
B. That the Orange County Sanitation District Financing Corporation approve the
documents supporting and authorizing the Revenue Obligations in an aggregate
amount not to exceed $163,775,000.
AYES:Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose
Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen,
Anthony Kuo, David Shawver and John Withers
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
6.INSURANCE RENEWAL MARKET OVERVIEW 2021-1606
Originator: Lorenzo Tyner
Dennis Mulqueeney, Alliant Insurance Services, provided a PowerPoint presentation
which included an in depth overview of OC San's Insurance Program including: Liability
& Workers Compensation, Casualty, and Property Insurance. He also reported the
risks that are affecting current rates including: Cyber Attacks, Ransomware, Aging
Infrastructure, Earthquakes, Wildfires, and the Pandemic.
ITEM RECEIVED AS AN:
Information Item.
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Minutes May 12, 2021
7.CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR
FY2021-22
2021-1628
Originator: Kathy Millea
Engineering Manager Eros Yong provided an informative PowerPoint presentation
regarding the Capital Improvement Program (CIP) FY 2021-22 Budget update
including: performance overview; 10-year net and total CIP outlay; CIP budget
authority; new projects; top budget increases and decreases; project closures;
projected FY 2021-22 net CIP outlay; and 20-year net CIP outlay.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Director Harper urged the Committee to support OC San's Community Project Assistance
request for $10,000,000 in federal funding for the Headworks Rehabilitation Project.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Vice-Chair Parker declared the meeting adjourned at 6:29 p.m. to the next Regular meeting of
the Administration Committee to be held on Wednesday, June 9, 2021 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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