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HomeMy WebLinkAbout04-14-2021 Administration Committee MinutesOrange County Sanitation District Minutes for the ADMINISTRATION COMMITTEE Wednesday, April 14, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee was called to order by Committee Chair Chad Wanke on Wednesday, April 14, 2021 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Wanke stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Wanke led the Flag Salute and announced the teleconference meeting guidelines. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo and David Shawver ABSENT:John Withers STAFF MEMBERS PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Laura Maravilla, HR & Risk Manager; Jennifer Cabral; Mortimer Caparas; Tina Knapp; Wally Ritchie; Don Stokes; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Wanke did not provide a report. General Manager Jim Herberg introduced Assistant General Manager Rob Thompson who provided an update on two recent spills. On March 19, the first occurred in the City of Orange. OC San staff and East Orange County Water District responded and assisted with cleanup efforts. The second occurred on April 5, when a 42,000-gallon surface discharge spill occurred in the City of Anaheim. The Contractor was switching the bypass from the old line to the new line and the plug was not removed from the new line. The Contractor and OC Page 1 of 5 OC ~SAN ORANGE COUNTY SANITATION DISTRICT ADMINISTRATION COMMITTEE Minutes April 14, 2021 San staff responded to clean up the site and allow for construction to continue. Both spills were reported to the Orange County Health Care Agency. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2021-1567 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held March 10, 2021. AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo and David Shawver NOES:None ABSENT:John Withers ABSTENTIONS:None 2.PURCHASE OF A FOURIER TRANSFORM INFRARED MICROSCOPE 2021-1568 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Approve a Sole Source purchase to Thermo Electron/Thermo Fisher for a Fourier Transform Infrared Microscope (FTIM) for an amount not to exceed $109,713, including estimated tax and shipping. AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony Kuo and David Shawver NOES:None ABSENT:John Withers ABSTENTIONS:None NON-CONSENT: 3.PROPOSED ADOPTION OF ORDINANCE NO. OC SAN-XX UPDATING ELECTRONIC REQUIREMENTS FOR THE PRESENTATION OF CLAIMS OR DEMANDS FOR PAYMENT 2021-1526 Originator: Lorenzo Tyner Assistant General Manager Lorenzo Tyner provided a brief introduction to the proposed Ordinance. Page 2 of 5 ADMINISTRATION COMMITTEE Minutes April 14, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Introduce Ordinance No. OC SAN-XX, entitled: “An Ordinance of the Board of Directors of the Orange County Sanitation District Establishing Requirements for the Presentation of Claims or Demands for Payment; and Repealing Ordinance No. OCSD-17”; B. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said entire Ordinance on April 28, 2021; C. Set May 26, 2021, as the date for the second reading and adoption of Ordinance No. OC SAN-XX; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. 4.PROPOSED ADOPTION OF ORDINANCE NO. OC SAN-XX UPDATING THE PURCHASING ORDINANCE 2021-1570 Originator: Lorenzo Tyner Mr. Tyner provided a brief introduction to the proposed Ordinance and responded to questions from the Committee regarding the tie bids and the award of bids based on lots; and price proposals that remain unopened in a web-based system. Mr. Tyner noted that further clarification will be made and included in the Ordinance. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Introduce Ordinance No. OC SAN-XX, entitled: “An Ordinance of the Board of Directors of the Orange County Sanitation District Establishing Requirements and Procedures for the Purchase of Goods, Services, and Public Works Projects; and Repealing Ordinance No. OCSD-52”; B. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said entire Ordinance on April 28, 2021; C. Set May 26, 2021, as the date for the second reading and adoption of Ordinance No. OC SAN-XX; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. Page 3 of 5 ADMINISTRATION COMMITTEE Minutes April 14, 2021 INFORMATION ITEMS: 5.FY 2021-22 OPERATING BUDGET UPDATE 2021-1554 Originator: Lorenzo Tyner Controller Wally Ritchie and Mr. Thompson provided a PowerPoint presentation of the 2021-22 Budget Update including an Expense Summary explaining the increases to Salaries, Wages, and Benefits; Repairs and Maintenance; Contractual Services; Operating Materials and Supplies; Utilities; Professional Services; Other Operating Supplies; and Cost Allocation. ITEM RECEIVED AS AN: Information Item. 6.ORANGE COUNTY SANITATION DISTRICT COLLECTION SYSTEM 2021-1578 Originator: Rob Thompson Mr. Thompson introduced Engineering Manager Don Stokes who provided a PowerPoint presentation which included an overview of the wastewater collection system. He also included information about OC San's service area and goals; gravity systems; line cleaning types; line flushing; mechanical cleaning; pressure systems; pump station maintenance and resiliency; underground line locating; regional odor control, odor control chemicals, and odor control efforts; CCTV; and outside agency assistance. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 4 of 5 ADMINISTRATION COMMITTEE Minutes April 14, 2021 ADJOURNMENT: Chair Wanke declared the meeting adjourned at 6:00 p.m. to the Regular meeting to be held on Wednesday, May 12, 2021 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5