HomeMy WebLinkAbout04-14-2021 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, April 14, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee was called to order by Committee Chair
Chad Wanke on Wednesday, April 14, 2021 at 5:00 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Wanke stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Wanke
led the Flag Salute and announced the teleconference meeting guidelines.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo and David Shawver
ABSENT:John Withers
STAFF MEMBERS PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were
present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant
General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of
Engineering; Lan Wiborg, Director of Environmental Services; Laura Maravilla, HR & Risk
Manager; Jennifer Cabral; Mortimer Caparas; Tina Knapp; Wally Ritchie; Don Stokes;
Thomas Vu; and Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke did not provide a report.
General Manager Jim Herberg introduced Assistant General Manager Rob Thompson who
provided an update on two recent spills. On March 19, the first occurred in the City of
Orange. OC San staff and East Orange County Water District responded and assisted with
cleanup efforts. The second occurred on April 5, when a 42,000-gallon surface discharge
spill occurred in the City of Anaheim. The Contractor was switching the bypass from the old
line to the new line and the plug was not removed from the new line. The Contractor and OC
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ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
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Minutes April 14, 2021
San staff responded to clean up the site and allow for construction to continue. Both spills
were reported to the Orange County Health Care Agency.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-1567
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held March
10, 2021.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo and David Shawver
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
2.PURCHASE OF A FOURIER TRANSFORM INFRARED MICROSCOPE 2021-1568
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a Sole Source purchase to Thermo Electron/Thermo Fisher for a Fourier
Transform Infrared Microscope (FTIM) for an amount not to exceed $109,713,
including estimated tax and shipping.
AYES:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Rose Espinoza, Marshall Goodman, Patrick Harper, Andrew
Nguyen, Anthony Kuo and David Shawver
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
NON-CONSENT:
3.PROPOSED ADOPTION OF ORDINANCE NO. OC SAN-XX
UPDATING ELECTRONIC REQUIREMENTS FOR THE
PRESENTATION OF CLAIMS OR DEMANDS FOR PAYMENT
2021-1526
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided a brief introduction to the
proposed Ordinance.
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MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Introduce Ordinance No. OC SAN-XX, entitled: “An Ordinance of the Board of
Directors of the Orange County Sanitation District Establishing Requirements for
the Presentation of Claims or Demands for Payment; and Repealing Ordinance
No. OCSD-17”;
B. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said
entire Ordinance on April 28, 2021;
C. Set May 26, 2021, as the date for the second reading and adoption of Ordinance
No. OC SAN-XX; and
D. Direct the Clerk of the Board to publish summaries of the Ordinance as required
by law.
4.PROPOSED ADOPTION OF ORDINANCE NO. OC SAN-XX
UPDATING THE PURCHASING ORDINANCE
2021-1570
Originator: Lorenzo Tyner
Mr. Tyner provided a brief introduction to the proposed Ordinance and responded to
questions from the Committee regarding the tie bids and the award of bids based on
lots; and price proposals that remain unopened in a web-based system. Mr. Tyner
noted that further clarification will be made and included in the Ordinance.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Introduce Ordinance No. OC SAN-XX, entitled: “An Ordinance of the Board of
Directors of the Orange County Sanitation District Establishing Requirements
and Procedures for the Purchase of Goods, Services, and Public Works
Projects; and Repealing Ordinance No. OCSD-52”;
B. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said
entire Ordinance on April 28, 2021;
C. Set May 26, 2021, as the date for the second reading and adoption of Ordinance
No. OC SAN-XX; and
D. Direct the Clerk of the Board to publish summaries of the Ordinance as required
by law.
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INFORMATION ITEMS:
5.FY 2021-22 OPERATING BUDGET UPDATE 2021-1554
Originator: Lorenzo Tyner
Controller Wally Ritchie and Mr. Thompson provided a PowerPoint presentation of the
2021-22 Budget Update including an Expense Summary explaining the increases to
Salaries, Wages, and Benefits; Repairs and Maintenance; Contractual Services;
Operating Materials and Supplies; Utilities; Professional Services; Other Operating
Supplies; and Cost Allocation.
ITEM RECEIVED AS AN:
Information Item.
6.ORANGE COUNTY SANITATION DISTRICT COLLECTION SYSTEM 2021-1578
Originator: Rob Thompson
Mr. Thompson introduced Engineering Manager Don Stokes who provided a
PowerPoint presentation which included an overview of the wastewater collection
system. He also included information about OC San's service area and goals; gravity
systems; line cleaning types; line flushing; mechanical cleaning; pressure systems;
pump station maintenance and resiliency; underground line locating; regional odor
control, odor control chemicals, and odor control efforts; CCTV; and outside agency
assistance.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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ADJOURNMENT:
Chair Wanke declared the meeting adjourned at 6:00 p.m. to the Regular meeting to be held
on Wednesday, May 12, 2021 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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