HomeMy WebLinkAbout02-10-2021 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, February 10, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee was called to order by Committee Chair
Chad Wanke on Wednesday, February 10, 2021 at 5:01 p.m. in the Administration Building of
the Orange County Sanitation District. Clerk of the Board Kelly Lore led the Flag Salute.
The Clerk of the Board stated that the meeting was being held telephonically and via
audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20,
due to the Coronavirus Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Chad Wanke, Glenn Parker, Brad Avery, Art Brown, Kim Carr, Mark
Chirco, Marshall Goodman, Patrick Harper, Andrew Nguyen, Anthony
Kuo, David Shawver and John Withers
ABSENT:Rose Espinoza
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in
the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General
Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human
Resources; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tina Knapp;
Wally Ritchie; and Thomas Vu were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room. Bill
Dennehy, Chandler Asset Management was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke and General Manager Herberg did not provide a report.
Committee Vice-Chair Glenn Parker provided an update of today's Audit Ad Hoc Committee
Meeting noting the processing of last year's audit topics and prioritization of this year's topics.
The Committee will meet again in the near future with the auditor's report and their
development/timeline for the three chosen topics for this year's audit: Construction Contract
compliance; Sole source contracts/agreements; and General Manager's approval items.
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Minutes February 10, 2021
Assistant General Manager Lorenzo Tyner provided a brief update on the approximately
$4,000,000 in tracked COVID-19 related expenses and the requested reimbursements.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2020-1391
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
December 9, 2020.
AYES:Chad Wanke, Glenn Parker, Kim Carr, Mark Chirco, Marshall
Goodman, Patrick Harper, Anthony Kuo, David Shawver and John
Withers
NOES:None
ABSENT:Brad Avery, Art Brown, Rose Espinoza and Andrew Nguyen
ABSTENTIONS:None
2.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2021-1456
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of October 1, 2020 to December 31,
2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of October 1, 2020 to December 31, 2020:
·FONTAINE-AQUANOX - Replacement Parts, Equipment and Service
·GOOCH THERMAL SYSTEMS, INC - Spiral Heat Exchangers
·HIDROSTAL, LLC - Pumps and Replacement Parts
·RODNEY HUNT, INC. - Diversion Gates and Actuators
·SMARTCOVER SYSTEMS - Sewer Level Monitors
AYES:Chad Wanke, Glenn Parker, Kim Carr, Mark Chirco, Marshall
Goodman, Patrick Harper, Anthony Kuo, David Shawver and John
Withers
NOES:None
ABSENT:Brad Avery, Art Brown, Rose Espinoza and Andrew Nguyen
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Minutes February 10, 2021
ABSTENTIONS:None
3.MID-YEAR CONSOLIDATED FINANCIAL REPORT FOR THE PERIOD
ENDED DECEMBER 31, 2020
2020-1326
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Mid-Year Financial Report for
the period ended December 31, 2020.
AYES:Chad Wanke, Glenn Parker, Kim Carr, Mark Chirco, Marshall
Goodman, Patrick Harper, Anthony Kuo, David Shawver and John
Withers
NOES:None
ABSENT:Brad Avery, Art Brown, Rose Espinoza and Andrew Nguyen
ABSTENTIONS:None
4.BUSINESS ANALYSIS SERVICES FOR RESOURCE PROTECTION
DIVISION
2020-1366
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Professional Consultant Services Agreement to EEC Environmental,
Inc. for Pretreatment Program Consulting Services, for the procurement of
Business Analysis services to document Resource Protection division business
processes, Specification No. CS-2020-1167BD, for a total amount not to exceed
$385,625; and
B. Approve a contingency in the amount of $38,563 (10%).
AYES:Chad Wanke, Glenn Parker, Kim Carr, Mark Chirco, Marshall
Goodman, Patrick Harper, Anthony Kuo, David Shawver and John
Withers
NOES:None
ABSENT:Brad Avery, Art Brown, Rose Espinoza and Andrew Nguyen
ABSTENTIONS:None
NON-CONSENT:
5.PURCHASE OF AN IMAGING FLOWCYTOBOT (IFCB)2021-1437
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided a brief overview of the item.
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ADMINISTRATION
COMMITTEE
Minutes February 10, 2021
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a sole source purchase order to McLane Research Laboratories, Inc. for an
Imaging FlowCytobot for an amount not to exceed $148,939 including estimated tax
and shipping.
AYES:Chad Wanke, Glenn Parker, Kim Carr, Mark Chirco, Marshall
Goodman, Patrick Harper, Anthony Kuo, David Shawver and John
Withers
NOES:None
ABSENT:Brad Avery, Art Brown, Rose Espinoza and Andrew Nguyen
ABSTENTIONS:None
6.CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET
CALENDAR FOR PREPARATION OF THE FISCAL YEAR 2021-22
BUDGET UPDATE
2021-1447
Originator: Lorenzo Tyner
Mr. Tyner introduced Controller Wally Ritchie who provided a PowerPoint presentation
briefly explaining the budget assumptions and budget calendar for the year.
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the FY 2021-22 budget assumptions and direct staff to incorporate these
parameters in preparing the FY 2021-22 budget update.
AYES:Chad Wanke, Glenn Parker, Kim Carr, Mark Chirco, Marshall
Goodman, Patrick Harper, Anthony Kuo, David Shawver and John
Withers
NOES:None
ABSENT:Brad Avery, Art Brown, Rose Espinoza and Andrew Nguyen
ABSTENTIONS:None
Directors Art Brown and Andrew Nguyen arrived at the meeting at 5:26 p.m.
Director Brad Avery arrived at the meeting at 5:28 p.m.
INFORMATION ITEMS:
7.INVESTMENT PERFORMANCE RESULTS 2020-1327
Originator: Lorenzo Tyner
Mr. Ritchie provided a PowerPoint presentation regarding OC San Reserves and
Investments including the Seven Reserve Criteria, Investment Objectives, and
Portfolios. Bill Dennehy, Chandler Asset Management, provided a PowerPoint
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