HomeMy WebLinkAbout11-10-2020 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
CALL TO ORDER
Tuesday, November 10, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Administration Committee was called to order by Committee Chair
Chad Wanke on Tuesday, November 10, 2020 at 5:00 p.m. in the Administration Building of
the Orange County Sanitation District. Chair Wanke stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director
Christina Shea led the Flag Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT: Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Steve
Nagel, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw,
Christina Shea, David Shawver and John Withers
ABSENT: Mark Murphy
STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Brian
Engeln were present in the Board Room. Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Deirdre Bingman; Jennifer Cabral; John Frattali; Tina Knapp; Wally Ritchie; Thomas Vu; and
Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room. Peter
George, Macias Gini & O'Connell LLP (MGO), Certified Public Accountants attended
telephon ically.
PUBLIC COMMENTS:
None.
Clerk of the Board, Kelly Lore stated late communication which had been received from
Director of Environmental Services Lan Wiborg was distributed to the Committee amending
the recommendation in Item No. 6 .
REPORTS:
General Manager Jim Herberg stated that the Sanitation District administrative offices would
be closed on Wednesday, November 11, 2020 in observance of Veteran's Day; and provided
an updated timeline and progress of the OCSD Headquarters Complex and the Food Waste
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Minutes November 10, 2020
projects.
CONSENT CALENDAR:
1.
2.
3.
APPROVAL OF MINUTES 2020-1275
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
September 9, 2020.
AYES: Chad Wanke, Richard Murphy, Peter Kim , Steve Nagel, Andrew
Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, Christina Shea,
David Shawver and John Withers
NOES: None
ABSENT: James Ferryman and Mark Murphy
ABSTENTIONS: None
CONSOLIDATED FINANCIAL REPORT FOR THE FIRST QUARTER
ENDED SEPTEMBER 30, 2020
Originator: Lorenzo Tyner
2020-1056
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District First Quarter Financial Report
for the period ended September 30, 2020.
AYES: Chad Wanke, Richard Murphy, Peter Kim , Steve Nagel, Andrew
Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, Christina Shea,
David Shawver and John Withers
NOES: None
ABSENT: James Ferryman and Mark Murphy
ABSTENTIONS: None
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
Originator: Lorenzo Tyner
2020-1315
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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4.
5.
A. Receive and file District purchases made under the General Manager's authority
for the period of July 1, 2020 to September 30, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of July 1, 2020 to September 30 , 2020:
• CHEVROLET -Chevrolet Truck Engine Replacements
• SANS -Vouchers for Cyber Security Trainings
• TOTAL RESOURCE MANAGEMENT -IBM Maximo Level 3 Support
• WATSON MARLOW -Pumps
AYES: Chad Wanke, Richard Murphy, Peter Kim, Steve Nagel, Andrew
Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, Christina Shea,
David Shawver and John Withers
NOES: None
ABSENT: James Ferryman and Mark Murphy
ABSTENTIONS: None
IBM MAXIMO EMERGENCY AND LEVEL 3 SUPPORT 2020-1266
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Professional Services Agreement to Total Resource
Management, Inc to provide Emergency and Level 3 support for IBM Maximo
software, for the time period of January 1, 2021 through December 31, 2021, for
a total amount not to exceed $160,000; and
B. Authorize an option for four (4) one-year renewals at $160,000 per year.
AYES: Chad Wanke, Richard Murphy, Peter Kim , Steve Nagel, Andrew
Nguyen, Glenn Parker, Erik Peterson , Tim Shaw, Christina Shea ,
David Shawver and John Withers
NOES : None
ABSENT: James Ferryman and Mark Murphy
ABSTENTIONS: None
CORITY PLATFORM IMPLEMENTATION -MY CORITY, INDUSTRIAL
HYGIENE, AND ERGONOMICS
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
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2020-1311
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Minutes November 10, 2020
A. Authorize a Purchase Order to Cority Software Inc. for the implementation and
annual software maintenance of myCority, Industrial Hygiene, and Ergonomics,
using the approved U.S. General Services Agreement (GSA) IT Schedule 70
(M.O. 5/25/16, Item #13), for a total amount not to exceed $134,834, in
accordance with Ordinance No. OCSD-52 , Section 2.03(B) Cooperative
Purchases; and
B. Approve a contingency in the amount of $13,483 (10%).
AYES: Chad Wanke, Richard Murphy, Peter Kim, Steve Nagel, Andrew
Nguyen, Glenn Parker, Erik Peterson , Tim Shaw, Christina Shea ,
David Shawver and John Withers
NOES: None
ABSENT: James Ferryman and Mark Murphy
ABSTENTIONS: None
Vice-Chairman R. Murphy, Board Vice-Chair Withers and Director Ferryman appeared
disconnected from the meeting during the vote on Item No. 6.
NON-CONSENT:
6. PFAS INVESTIGATIVE ORDER 2020-1309
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided a brief PowerPoint
presentation regarding the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement to COM Smith, Inc. (COM Smith) to
provide PFAS Sampling and Analysis Services, Specification No.
CS-2020-1178BD, for a total amount not to exceed $369,006; that will begin upon
the effective date of the Notice to Proceed and continue for the period of one
year; and
B. Approve a contingency in the amount of $55,351 (15%).
AYES: Chad Wanke, Peter Kim, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, Christina Shea and David Shawver
NOES: None
ABSENT: Richard Murphy, James Ferryman, Mark Murphy and John Withers
ABSTENTIONS: None
Director Ferryman appeared disconnected from the meeting during the vote on Item No. 7.
7. ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE
ANNUAL FINANCIAL REPORT (CAFR) FOR THE YEAR END JUNE
30,2020
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2020-1307
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Minutes November 10, 2020
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a PowerPoint presentation overview of the CAFR
including OCSD's present financial information; and explained the three areas that
were reviewed by the independent auditor.
The independent auditor, Peter George (MGO) provided a second
PowerPoint presentation which reviewed the audit responsibilities; focus areas;
deliverables; and required communication to the Administration Committee.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District's Comprehensive Annual
Financial Report for the year ended June 30, 2020, prepared by staff and audited by
Macias Gini & O'Connell LLP (MGO), Certified Public Accountants, along with the
following reports prepared by MGO:
1. Report to the Board of Directors; and
2. Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets.
AYES: Chad Wanke, Richard Murphy, Peter Kim, Steve Nagel, Andrew
Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, Christina Shea,
David Shawver and John Withers
NOES: None
ABSENT: James Ferryman and Mark Murphy
ABSTENTIONS: None
INFORMATION ITEMS:
8. BIOSOLIDS THERMAL CONVERSION RFI UPDATE 2020-1316
Originator: Lan Wiborg
Ms. Wiborg introduced Principal Environmental Specialist Deirdre Bingman who
provided an Informational PowerPoint presentation regarding Biosolids Thermal
Conversion (BTC). The presentation included information from OCSD 2019 Strategic
Plan's Biosolids Management Policy Paper, explanation of the term BTC; rising
concerns of emerging contaminants such as PFAS, State Water Board-ordered PFAS
sampling; and BTC RFI project phasing, timelines and considerations.
ITEM RECEIVED AS AN:
Information Item .
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DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
Minutes November 10, 2020
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Board Chair Shawver recognized the contributions of the outgoing five Administration
Committee members.
Chair Wanke declared the meeting adjourned at 5:44 p.m. to the Regular meeting to be held
on Wednesday, December 9, 2020 at 5:00 p.m.
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