HomeMy WebLinkAbout07-08-2020 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
CALL TO ORDER
Wednesday, July 8, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Administration Committee was called to order by Committee Chair
Chad Wanke on Wednesday, July 8, 2020 at 5:00 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Wanke stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director
Ferryman led the Flag Salute.
The Clerk of the Board announced the teleconference meeting guidelines and stated that
votes will be taken by roll call.
ROLL CALL & DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT: Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark
Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw,
Christina Shea, David Shawver and John Withers
ABSENT: Glenn Parker
STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Tyler
Ramirez were present in the Board Room. Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Janine
Aguilar; Stephanie Barron; Jennifer Cabral; Brian Engeln; Tina Knapp; Laura Maravilla; Wally
Ritchie; and Eros Yong were in attendance telephonically.
OTHERS PRESENT: Brad Hog in , General Counsel was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke did not provide a report.
General Manager Jim Herberg announced that the first OCSD Virtual Plant Tours will be held
on July 16 at 10:00 a.m. and on July 21 at 3:00 p.m. and asked that Directors contact the
Clerk of the Board if interested in participating.
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ADMINISTRATION
COMMITTEE
Minutes July 8, 2020
Assistant General Manager Lorenzo Tyner stated that staff is investigating a 115 Pension
Trust account and will bring back additional information and/or a recommendation to the
Committee in September.
CONSENT CALENDAR:
1.
2.
APPROVAL OF MINUTES 2020-1075
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held June
10, 2020.
AYES: Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark
Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw,
Christina Shea, David Shawver and John Withers
NOES: None
ABSENT: Glenn Parker
ABSTENTIONS: None
PROPERTY MANAGEMENT SERVICES FOR 18350 MT. LANGLEY
STREET AND 18368-18375-18381-18384 BANDILIER CIRCLE,
FOUNTAIN VALLEY
Originator: Lorenzo Tyner
2020-1148
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve Amendment No. 4 of the sole source agreement with The Muller Company for
Property Management Services for 18350 Mt. Langley Street and 18368-18375-
18381-18384 Bandilier Circle in Fountain Valley for the period of September 1, 2020
through June 30, 2021 for a management fee of $3,200 per month plus other incurred
expenses, including an additional renewal period of six months.
AYES: Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark
Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw,
Christina Shea, David Shawver and John Withers
NOES: None
ABSENT: Glenn Parker
ABSTENTIONS: None
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ADMINISTRATION
COMMITTEE
Minutes July 8, 2020
NON-CONSENT:
3.
4.
GENERAL MANAGER AUTHORITY TO TERMINATE LEASE
AGREEMENTS AT 18350 MT. LANGLEY STREET AND 18368
BANDILIER CIRCLE, FOUNTAIN VALLEY
Originator: Lorenzo Tyner
2020-1149
Mr. Tyner provided a brief introduction to the item and responded to questions from the
Committee.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to terminate lease agreements at his discretion for the
following tenants at 18350 Mt. Langley Street and 18368 Bandilier Circle in Fountain
Valley, for the period of July 1, 2020 through June 30, 2021:
Lessee
Kroll/On Track
Western Youth Services
Atlantic-Pacific Processing
United Family
De La Rosa Maintenance
Contractors
Property
18350 Mt. Langley Street
18350 Mt. Langley Street
18350 Mt. Langley Street
18350 Mt. Langley Street
18368 Bandilier Circle
Suites
110
200, 206, 215,220
205,210
209
Expiration
06/30/2021
05/30/2021
11/30/2021
03/04/2021
01/31/2023
AYES: Chad Wanke, Richard Murphy, James Ferryman , Peter Kim, Mark
Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson , Tim Shaw,
Christina Shea, David Shawver and John Withers
NOES: None
ABSENT: Glenn Parker
ABSTENTIONS: None
2021 BENEFITS INSURANCE RENEWAL 2020-1130
Originator: Celia Chandler
Director of Human Resources Celia Chandler provided an overview of the proposed
benefits insurance renewals.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes July 8, 2020
Approve the Orange County Sanitation District 2021 Benefits Insurance Renewal for
the amount of $12,953,965 for active employees and $958,858 for retiree-paid health
premiums, for an overall not-to-exceed amount of $13,912,823, as specified below:
A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance
Program [EAP]) -Not to Exceed $12, 184,838;
B. Prudential (basic life, short-and long-term disability) -Not to Exceed $ 718,480;
C. The Standard (EMT & Manager disability) -Not to Exceed $30,000;
D. BenefitWallet (Health Savings Accounts [HSA]) -Not to Exceed $20,647;
E. WORKTERRA (additional retiree costs, recouped from retirees through premium
payments) -Not to Exceed $958,858; and
F. Approve a contingency of $695,641 (5%).
AYES: Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark
Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw,
Christina Shea, David Shawver and John Withers
NOES: None
ABSENT: Glenn Parker
ABSTENTIONS: None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Board Chair Shawver expressed condolences to Director Ferryman on the recent loss of his
son and to Director Shaw on the recent loss of his brother. Well wishes were also provided
to Director Shea on behalf of her daughter who is currently fighting COVID-19.
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ADMINISTRATION
COMMITTEE
Minutes
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
July 8, 2020
Chair Wanke declared the meeting adjourned at 5:25 p.m. to the Regular meeting to be held
on Wednesday, September 9, 2020 at 5:00 p.m.
ft re,· MMC
Clerk oft e Board
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