HomeMy WebLinkAbout02-19-2020 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
CALL TO ORDER
Wednesday, February 19, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairman Chad Wanke on February 19, 2020 at 5:03 p.m.
in the Administration Building of the Orange County Sanitation District. Director Glenn Parker
led the Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present as follows:
PRESENT: Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Steve
Nagel, Andrew Nguyen, Glenn Parker, Erik Peterson, David Shawver,
Dean Grose (Alternate) and Anthony Kuo (Alternate)
ABSENT: Cecilia Iglesias and John Withers
STAFF PRESENT:
Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner,
Assistant General Manager; Kathy Millea, Director of Engineering; Lan Wiborg, Director of
Environmental Services; Tina Knapp, Assistant Clerk of the Board; Jeff Armstrong; Jennifer
Cabral; Rhea de Guzman; Brian Engeln ; Al Garcia; Laura Maravilla; Josh Martinez; Jeff Mohr;
Paula Zeller; and Ruth Zintzun.
OTHERS PRESENT:
Brad Hogin, General Counsel and Bill Dennehy, Chandler Asset Management.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke indicated that, if there were no objections, Item No . 6 would be presented
before Item No. 5.
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ADMINISTRATION
COMMITTEE
Minutes February 19, 2020
CONSENT CALENDAR:
1.
2.
3.
APPROVAL OF MINUTES 2020-885
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
December 11 , 2019.
AYES: Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Andrew
Nguyen, Glenn Parker, David Shawver and Dean Grose (Alternate)
NOES: None
ABSENT: Cecilia Iglesias, Erik Peterson and John Withers
ABSTENTIONS: Steve Nagel and Anthony Kuo (Alternate)
AWARD CONTRACT FOR MARINE VESSEL NERISSA ENGINE
REBUILD
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
2020-883
Approve a purchase order contract to Quinn Company to perform a rebuild on MN
Nerissa's Caterpillar diesel engines at a cost not to exceed $130,000.
AYES: Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Steve
Nagel, Andrew Nguyen, Glenn Parker, David Shawver, Dean Grose
(Alternate) and Anthony Kuo (Alternate)
NOES: None
ABSENT: Cecilia Iglesias, Erik Peterson and John Withers
ABSTENTIONS: None
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
Originator: Lorenzo Tyner
2020-903
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes February 19, 2020
4.
A. Receive and file Orange County Sanitation District purchases made under the
General Manager's authority for the period of October 1, 2019 to December 31,
2019;and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of October 1, 2019 to December 31, 2019:
• ALFA LAVAL -Parts and Repairs for Centrifuge Rotating Assembly
• CHEVRON -Chevron 5200 HOAX Low Ash 40 Lubricating Oil
• EMERSON/CAL TROL -Fisher Valve Training for Instrumentation Technicians
• FLEXIM -Flow Meters
• INTERSCAN/GAS DETECTION -2 Point H2S Monitoring Systems
• PATTERSON -Pumps and Parts
• SOLAR TURBINES -Generator Parts and Repairs
• TRANE COMPANY -Equipment, Parts, Maintenance, Repairs, and Training
• TRIDENT -Actuator Parts and Repairs
• TURVAC -Alignment Certification Training
AYES: Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Steve
Nagel, Andrew Nguyen, Glenn Parker, David Shawver, Dean Grose
(Alternate) and Anthony Kuo (Alternate)
NOES: None
ABSENT: Cecilia Iglesias, Erik Peterson and John Withers
ABSTENTIONS: None
MID-YEAR CONSOLIDATED FINANCIAL REPORT FOR THE PERIOD
ENDED DECEMBER 31, 2019
Originator: Lorenzo Tyner
2019-801
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Mid-Year Financial Report for
the period ended December 31, 2019.
AYES: Chad Wanke, James Ferryman , Peter Kim, Mark Murphy, Steve
Nagel, Andrew Nguyen, Glenn Parker, David Shawver, Dean Grose
(Alternate) and Anthony Kuo (Alternate)
NOES: None
ABSENT: Cecilia Iglesias, Erik Peterson and John Withers
ABSTENTIONS: None
Director Peterson arrived at 5:05 p.m., just after th e Consent Calendar vote.
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ADMINISTRATION
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Minutes February 19, 2020
NON-CONSENT:
5. CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET
CALENDAR FOR PREPARATION OF THE FISCAL YEARS 2020-21
AND 2021-22 BUDGET
Originator: Lorenzo Tyner
2020-891
Item No. 5 was heard after Item No . 6. Chair Wanke indicated that the
recommendation for this item was to be revised to indicate the action of the Committee
is to recommend approval to the Board of Directors.
Controller Wally Ritchie provided a PowerPoint presentation that reviewed budget
development assumptions, comparison of single-family residential rates, operations,
staffing, Capital Improvement Program (CIP), debt financing, budget summary, and
budget development key meeting dates.
Staff responded to a question from the Committee regarding the staff salary increases
that were incorporated into the recent Memorandums of Understanding. Chair Wanke
indicated that he will be requesting staff to research agency participation in PARS in
the near future.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors:
Approve the FY 2020-21 budget assumptions and direct staff to incorporate these
parameters in preparing the FY 2020-21 and 2021-22 budget.
AYES: Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Steve
Nagel, Andrew Nguyen, Glenn Parker, Erik Peterson, David Shawver,
Dean Grose (Alternate) and Anthony Kuo (Alternate)
NOES: None
ABSENT: Cecilia Iglesias and John Withers
ABSTENTIONS: None
INFORMATION ITEMS:
6. INVESTMENT PERFORMANCE RESULTS 2019-679
Originator: Lorenzo Tyner
Item No . 6 was presented prior to Item No. 5.
Mr. Ritchie provided a PowerPoint presentation that reviewed OCSD's seven reserve
criteria, non-discretionary criteria, discretionary reserve criteria, investment objectives,
and the investment long-term and short-term portfolios.
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Minutes February 19, 2020
Mr. Ritchie introduced Bill Dennehy from Chadler Asset Management who provided a
PowerPoint presentation that gave an overview of the Chandler Asset Management
firm , an economic update, and account profile .
ITEM RECEIVED AS AN :
Information Item.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Wanke declared the meeting adjourned at 5:30 p.m. to the Regular meeting to be held
on Wednesday, March 11 , 2020 at 5:00 p.m .
Submitted by:
·r ~u~~
Tina Knapp , MMC
Assistant Clerk of the Board
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