HomeMy WebLinkAbout07-17-2019 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 17, 2019 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chairman Chad Wanke on July 17, 2019 at
5:04 p.m. in the Administration Building of the Orange County Sanitation District. Director
Glenn Parker led the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chairman
Richard Murphy, Vice-Chairman
James Ferryman
Cecilia Iglesias
Peter Kim
Mark Murphy
Steve Nagel
Andrew Nguyen
Glenn Parker
Erik Peterson
Christina Shea
David Shawver, Board Chairman
John Withers, Board Vice-Chairman
COMMITTEE MEMBERS ABSENT:
None.
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Kathy Millea, Director of Engineering
Tina Knapp, Assistant Clerk of the Board
Janine Aguilar
Jeff Armstrong
Stephanie Barron
Jennifer Cabral
Megan Carlson
Sam Choi
Ron Coss
Jacob Dalgoff
Rhea de Guzman
Lisa Frigo
Laura Maravilla
Josh Martinez
Cory Mayne
Tom Meregillano
Jeff Mohr
Wally Ritchie
Annalisa Saqui
OTHERS PRESENT:
Brad Hagin, General Counsel
Karen Delaney, Alliant
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REPORTS:
Chair Wanke expressed appreciation to Vice-Chairman Richard Murphy for facilitating the
Committee meeting while he was on vacation.
General Manager Jim Herberg reminded the Committee about OCSD's 65th Anniversary
Open House & Centrifuge Ribbon Cutting VIP event on Saturday, July 27 from
9:00 am-noon.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
June 12, 2019 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Iglesias, Kim, M. Murphy, R. Murphy, Nagel,
Nguyen, Parker, Peterson, Shawver, Shea, Wanke and Withers
None
None
None
2. LABORATORY SERVICES FOR CONTINGENCY TESTING AND SPECIAL
PROJECTS (Lan Wiborg)
MOVED, SECONDED. AND DULY CARRIED TO: Approve a purchase order
contract to Weck Laboratories, Inc. to provide special project support testing
services in an amount not to exceed $110,430 for the period of July 1, 2019 to
June 30, 2020.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Ferryman, Iglesias, Kim, M. Murphy, R. Murphy, Nagel,
Nguyen, Parker, Peterson, Shawver, Shea, Wanke and Withers
None
None
None
3. 2020 BENEFITS INSURANCE RENEWAL (Celia Chandler)
Director of Human Resources Celia Chandler provided an overview of this item.
Board Vice-Chair John Withers inquired as to the intent of the 5% contingency
requested and asked staff to report to the Committee as to the use of the
contingency in a timeframe to be determined by staff.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the Orange County Sanitation District 2020 Benefits
Insurance Renewal for the overall not-to-exceed amount of $13,137,895; and a
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one-time adjustment to 2019 Health & Welfare Insurance purchase order for the
not-to-exceed (NTE) amount of $230,000, as specified below:
A. WORKTERRA (medical, dental, and vision plans; Health Savings Accounts
[HSA]; and Employee Assistance Program [EAP]) -Not to Exceed
$12,377,584;
B. Prudential (basic life, short-and long-term disability) -Not to Exceed
$730,311;
C. The Standard (EMT & Manager disability) -Not to Exceed $30,000; and
D. Approve a contingency of $656,895 (5%).
E. For the 2019 Plan Year, approve a one-time reallocation from the 2019
operating budget in the amount of $230,000 to be transferred to group health
insurance benefits, resulting in a change in the total cost approved by the
Board, from $12,894,770 to $13,124,770. The reallocation would not result
in an increase to the overall 2019 budget.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Ferryman, Iglesias, Kim, M. Murphy, R. Murphy, Nagel,
Nguyen, Parker, Peterson, Shawver, Shea, Wanke and Withers
None
None
None
4. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES
LABORATORY AND OCEAN MONITORING UP-DATE (Lan Wiborg)
Each month, staff provides an informational presentation on topics of interest to
the Board of Directors. This month's topic: Orange County Sanitation District
Environmental Services Laboratory, Monitoring, and Compliance Division (LMC):
Protecting Public Health and the Environment. Ron Coss, Environmental Lab &
Ocean Monitoring Manager, provided a PowerPoint presentation that reviewed the
structure of the Environmental Services Department, environmental monitoring
done by the Sanitation District, laboratory functions and instruments, accreditation,
2018-19 Orange County beach report card, future endeavors, projects, and
partners.
Board Chair Dave Shawver reminded the Committee about the upcoming Nerissa
Rig Fishing Cruise dates and indicated that information about the cruise is in the
blue folders.
5. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124
(Kathy Millea)
Kathy Millea, Director of Engineering, provided background information on this
item and introduced Jacob Dalgoff, Senior Engineer, who provided a PowerPoint
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presentation that included information regarding the project, digester feed detail,
layout, project viability, market conditions, and schedule.
Board Chair Shawver expressed interest in revisiting tonnage fees, the pay-back
period, thoroughly exploring inflow commitments, recouping capital costs, and
finding an end-market. Committee Chair Wanke feels that the Committee should
consider two policy issues: cost recovery and consideration of additional fees for
flow from outside of our service area. Ms. Millea indicated that policy
considerations will be forthcoming within the next year. Mr. Herberg indicated that
discussions will be had as to how these policy matters will be presented to the
Board of Directors and the various Committees. Director Parker indicated that this
project will also have an impact on the business community, which should be
considered in addition to policy matters.
DEPARTMENT HEAD REPORTS:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT:
Chair Wanke declared the meeting adjourned at 5:52 p.m. to the Regular meeting to be
held on Wednesday, September 11 , 2019 at 5:00 p.m.
Submitted by:
.
T W-µf-'n~
Tina Knapp, MMC
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