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HomeMy WebLinkAbout05-08-2019 Administration Committee MinutesMINUTES OF THE SPECIAL ADMINISTRATION COMMITTEE MEETING Orange County Sanitation District Wednesday, May 8, 2019, 4:00 p.m. A meeting of the Administration Committee was called to order by Committee Chairman Wanke on Wednesday, May 8, 2019 at 4:00 p.m. in the Operations and Training Conference Room located at Plant No. 2 Operations Center, 22212 Brookhurst Street, Huntington Beach, CA 92646. The meeting was recessed to a tour of Plant No. 2 beginning at 4:06 p.m. The meeting reconvened at 5:08 p.m. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Richard Murphy, Vice-Chairman James Ferryman Cecilia Iglesias (Alternate) Peter Kim Mark Murphy Steve Nagel Glenn Parker Erik Peterson Christina Shea David Shawver, Board Chairman COMMITTEE MEMBERS ABSENT: Andrew Nguyen John Withers, Board Vice-Chairman PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board Jennifer Cabral Damien Fabrizio Al Garcia Tina Knapp Jeff Mohr Wally Ritchie John Swindler Thomas Vu Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Alternate Directors: Marshall Goodman (La Palma); Bob Ooten (CMSD); Patrick Harper (Fountain Valley); Dean Grose (Los Alamitos); Steve Vargas (Brea); and Carol Warren (Stanton). 05/08/2019 Administration Committee SPECIAL MEETING Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg introduced Director of Environmental Services Lan Wiborg. Assistant General Manager Lorenzo Tyner announced that escrow for the sale of the Doig Drive property in Garden Grove closed on Friday, May 3rd. REPORT OF COMMITTEE CHAIR: Committee Chair Wanke did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the April 10, 2019 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Parker, Peterson, Shawver, and Wanke None M. Murphy and Shea Nguyen and Withers 2. IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISEONE) ANNUAL SUBSCRIPTION AND SUPPORT (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve an Annual Purchase Order Contract with Dataskill, Inc. for the renewal of software licensing and maintenance for IBM Maximo and WebSphere, for an amount not to exceed $173,774, for the period beginning July 1, 2019 through June 30, 2020, with four (4) one-year renewal options; and B. Approve a contingency of $26,066 (15%). AYES: NOES: ABSTENTIONS: ABSENT: 05/08/2019 Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Parker, Peterson, Shawver, Shea and Wanke None M. Murphy Nguyen and Withers Administration Committee SPECIAL MEETING Minutes Page 2 of 5 3. LAPTOP AND DESKTOP COMPUTER REPLACEMENT (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A. Award a Purchase Order Contract to Zones, Inc. for the purchase of 131 HP computers, Specification No. E-2019-1051 BD, for a total amount not to exceed $113,783; and B. Approve a contingency of $11,378 (10%). AYES: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Parker, Peterson, Shawver, Shea and Wanke NOES: None ABSTENTIONS: M. Murphy ABSENT: Nguyen and Withers 4. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Orange County Sanitation District purchases made under the General Manager's authority for the period of January 1, 2019 to March 31, 2019; and B. Approve the following additions to the pre-approved OEM Sole Source List for the period of January 1, 2019 to March 31, 2019: • DME -Expansion Joints • DRAKE CONTROLS -On-site Training for Woodward Governor Controls • ENVIRONMENTAL RESOURCES ASSOCIATES (ERA)-Quality Control Standards • ORANGE COUNTY SHERIFF'S DEPARTMENT -Law Enforcement and Security Services • OVIVO -Trickling Filter Clarifier Assessment and Repairs • SOT NORTH AMERICAN -On-site Training for Ultrasound Detectors • TPC TRAINING -On-site Electricity Training AYES: Ferryman, Iglesias (Alternate), Kim, M. Murphy, R. Murphy, Nagel, Parker, Peterson, Shawver, Shea and Wanke NOES: None ABSTENTIONS: None ABSENT: Nguyen and Withers 05/08/2019 Administration Committee SPECIAL MEETING Minutes Page 3 of 5 5. CONSOLIDATED FINANCIAL REPORT FOR THIRD QUARTER ENDED MARCH 31, 2019 (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District Third Quarter Financial Report for the period ended March 31, 2019. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Iglesias (Alternate), Kim, M. Murphy; R. Murphy, Nagel, Parker, Peterson, Shawver, Shea and Wanke None None Nguyen and Withers NON-CONSENT: None. INFORMATION ITEMS: 6. CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2019-20 (Kathy Millea) Director of Engineering Kathy Millea provided a PowerPoint presentation that reviewed total Capital Improvement Program Budget authority, new projects, top budget increases and decreases, project cancellations/closures, projected FY 2019-20 net CIP outlays by project phase, projected FY 2019-20 net CIP outlays by project driver, and 10-year net CIP outlay: $2.8 billion, and 20-year net CIP outlay: $5.5 billion. 7. FY 2019-20 BUDGET UPDATE (Lorenzo Tyner) Assistant General Manager Lorenzo Tyner introduced this item and Wally Ritchie, Controller, gave a PowerPoint presentation that provided an overview of the budget, revenue, expenses, operating expenses, Capital Improvement Program, and debt service. Mr. Ritchie and Mr. Tyner responded to questions from the Committee. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. 05/08/2019 Administration Committee SPECIAL MEETING Minutes Page 4 of 5 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT Committee Chairman Wanke declared the meeting adjourned at 5:35 p.m. to the meeting to be held on Wednesday, June 12, 2019 at 5:00 p.m. 05/08/2019 Administration Committee SPECIAL MEETING Minutes Page 5 of 5