HomeMy WebLinkAbout05-08-2019 Administration Committee MinutesMINUTES OF THE
SPECIAL ADMINISTRATION COMMITTEE MEETING
Orange County Sanitation District
Wednesday, May 8, 2019, 4:00 p.m.
A meeting of the Administration Committee was called to order by Committee Chairman
Wanke on Wednesday, May 8, 2019 at 4:00 p.m. in the Operations and Training
Conference Room located at Plant No. 2 Operations Center, 22212 Brookhurst Street,
Huntington Beach, CA 92646.
The meeting was recessed to a tour of Plant No. 2 beginning at 4:06 p.m.
The meeting reconvened at 5:08 p.m.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chairman
Richard Murphy, Vice-Chairman
James Ferryman
Cecilia Iglesias (Alternate)
Peter Kim
Mark Murphy
Steve Nagel
Glenn Parker
Erik Peterson
Christina Shea
David Shawver, Board Chairman
COMMITTEE MEMBERS ABSENT:
Andrew Nguyen
John Withers, Board Vice-Chairman
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Kathy Millea, Director of Engineering
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Damien Fabrizio
Al Garcia
Tina Knapp
Jeff Mohr
Wally Ritchie
John Swindler
Thomas Vu
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Alternate Directors: Marshall Goodman (La
Palma); Bob Ooten (CMSD); Patrick Harper
(Fountain Valley); Dean Grose (Los Alamitos);
Steve Vargas (Brea); and Carol Warren
(Stanton).
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg introduced Director of Environmental Services Lan
Wiborg.
Assistant General Manager Lorenzo Tyner announced that escrow for the sale of the Doig
Drive property in Garden Grove closed on Friday, May 3rd.
REPORT OF COMMITTEE CHAIR:
Committee Chair Wanke did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the
April 10, 2019 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Parker,
Peterson, Shawver, and Wanke
None
M. Murphy and Shea
Nguyen and Withers
2. IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISEONE) ANNUAL
SUBSCRIPTION AND SUPPORT (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an Annual Purchase Order Contract with Dataskill, Inc. for the
renewal of software licensing and maintenance for IBM Maximo and
WebSphere, for an amount not to exceed $173,774, for the period
beginning July 1, 2019 through June 30, 2020, with four (4) one-year
renewal options; and
B. Approve a contingency of $26,066 (15%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
05/08/2019
Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Parker,
Peterson, Shawver, Shea and Wanke
None
M. Murphy
Nguyen and Withers
Administration Committee SPECIAL MEETING Minutes Page 2 of 5
3. LAPTOP AND DESKTOP COMPUTER REPLACEMENT (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Award a Purchase Order Contract to Zones, Inc. for the purchase of 131
HP computers, Specification No. E-2019-1051 BD, for a total amount not to
exceed $113,783; and
B. Approve a contingency of $11,378 (10%).
AYES: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Parker,
Peterson, Shawver, Shea and Wanke
NOES: None
ABSTENTIONS: M. Murphy
ABSENT: Nguyen and Withers
4. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE
PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under
the General Manager's authority for the period of January 1, 2019 to
March 31, 2019; and
B. Approve the following additions to the pre-approved OEM Sole Source List
for the period of January 1, 2019 to March 31, 2019:
• DME -Expansion Joints
• DRAKE CONTROLS -On-site Training for Woodward Governor
Controls
• ENVIRONMENTAL RESOURCES ASSOCIATES (ERA)-Quality
Control Standards
• ORANGE COUNTY SHERIFF'S DEPARTMENT -Law Enforcement
and Security Services
• OVIVO -Trickling Filter Clarifier Assessment and Repairs
• SOT NORTH AMERICAN -On-site Training for Ultrasound Detectors
• TPC TRAINING -On-site Electricity Training
AYES: Ferryman, Iglesias (Alternate), Kim, M. Murphy, R. Murphy,
Nagel, Parker, Peterson, Shawver, Shea and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Nguyen and Withers
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5. CONSOLIDATED FINANCIAL REPORT FOR THIRD QUARTER ENDED
MARCH 31, 2019 (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Orange County Sanitation District Third Quarter
Financial Report for the period ended March 31, 2019.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Iglesias (Alternate), Kim, M. Murphy; R. Murphy,
Nagel, Parker, Peterson, Shawver, Shea and Wanke
None
None
Nguyen and Withers
NON-CONSENT:
None.
INFORMATION ITEMS:
6. CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2019-20
(Kathy Millea)
Director of Engineering Kathy Millea provided a PowerPoint presentation that
reviewed total Capital Improvement Program Budget authority, new projects, top
budget increases and decreases, project cancellations/closures, projected
FY 2019-20 net CIP outlays by project phase, projected FY 2019-20 net CIP
outlays by project driver, and 10-year net CIP outlay: $2.8 billion, and 20-year net
CIP outlay: $5.5 billion.
7. FY 2019-20 BUDGET UPDATE (Lorenzo Tyner)
Assistant General Manager Lorenzo Tyner introduced this item and Wally Ritchie,
Controller, gave a PowerPoint presentation that provided an overview of the
budget, revenue, expenses, operating expenses, Capital Improvement Program,
and debt service. Mr. Ritchie and Mr. Tyner responded to questions from the
Committee.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT
Committee Chairman Wanke declared the meeting adjourned at 5:35 p.m. to the meeting
to be held on Wednesday, June 12, 2019 at 5:00 p.m.
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