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Home My WebLink About04-10-2019 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, April 10, 2019 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on April 10, 2019 at 5:05 p.m. in the Administration Building of the Orange County Sanitation District. Director Christina Shea led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Richard Murphy, Vice-Chairman James Ferryman Cecilia Iglesias (Alternate) Peter Kim Mark Murphy Steve Nagel Andrew Nguyen Glenn Parker Erik Peterson Christina Shea David Shawver, Board Chairman John Withers, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: Mark Murphy PUBLIC COMMENTS: None. REPORTS: STAFF PRESENT: Jim Herberg, General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Tina Knapp, Assistant Clerk of the Board Jennifer Cabral Rod Collins Al Garcia Ted Gerber Heidi Janz Lori Karaguezian Mark Kawamoto Laura Maravilla Jeff Mohr Tyler Ramirez Wally Ritchie Roya Sohanaki Steve Speakman John Swindler OTHERS PRESENT: Brad Hogin, General Counsel Robert Lowe, Alliant Committee Chair Wanke welcomed Christina Shea, recently appointed Director from the City of Irvine and reminded the Committee that the May meeting of this Committee to be held on May 8 will meet at Plant No. 2 in Huntington Beach, CA. Chair Wanke also 04/10//2019 Administration Committee Minutes Page 1of5 indicated that the meeting will begin at 5:00 p.m.; with a tour scheduled prior to the meeting, beginning at 4:00 p.m. The Clerk's office will ensure that a reminder is sent to the Committee. General Manager Jim Herberg indicated that he will be out of the office from April 11 -April 22 and that Assistant General Manager Rob Thompson has his designation of authority while he is out. Assistant General Manager Lorenzo Tyner indicated that Lan Wiborg has been hired as the new Director of Environmental Services and starts later this month. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the March 13, 2019 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Shea and Wanke None None M. Murphy and Withers 2. DIGITAL DROPLET POLYMERASE CHAIN REACTION (DDPCR) LABORATORY INSTRUMENT PURCHASE (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Approve a purchase order contract to Bio-Rad for a Digital Droplet Polymerase Chain Reaction laboratory instrument for Sole Source Control Number 2074 in an amount not to exceed $99, 990 including tax, freight, and a two-year service contract. AYES: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Shea and Wanke NOES: None ABSTENTIONS: None ABSENT: M. Murphy and Withers 3. ENTERPRISE CONTENT MANAGEMENT SYSTEM AND RECORDS MANAGEMENT NEEDS ASSESSMENT (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve a Professional Consultant Services Agreement to ThirdWave Corporation to provide Enterprise Content Management System and 04/10//2019 Administration Committee Minutes Page 2of5 Records Management Needs Assessment, Specification No. CS-2019- 1010BD, for a total amount not to exceed $116,903; and B. Approve a contingency of $23,380 (20% ). AYES: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Shea and Wanke NOES: None ABSTENTIONS: None ABSENT: M. Murphy and Withers NON-CONSENT: 4. PROPOSED ADOPTION OF WASTEWATER DISCHARGE REGULATIONS, ORDINANCE NO. OCSD-XX (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Introduce Ordinance No. OCSD-XX, entitled 11An Ordinance of the Board of Directors of the Orange County Sanitation District Amending Wastewater Discharge Regulations; and repealing Ordinance No. OCSD-48" for first reading at the April 24, 2019 Board meeting; B. Motion to read Ordinance No. OCSD-XX by title only and waive reading of said entire Ordinance on April 24, 2019; C. Set May 22, 2019, as the date for the second reading and adoption of Ordinance No. OCSD-XX; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Shea and Wanke NOES: None ABSTENTIONS: None ABSENT: M. Murphy and Withers 5. PROPOSED ORDINANCE NO. OCSD-XX AMENDING SECTION 2.06 OF ARTICLE II, TABLE A, TABLE B, AND TABLE C OF ORDINANCE NO. OCSD- 50 CONCERNING CAPITAL FACILITY CAPACITY CHARGES (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: _Recommended to the Board of Directors to: A. Introduce Ordinance No. OCSD-XX entitled: "An Ordinance of the Board of Directors of Orange County Sanitation Amending Section 2.06 of Article II Table A, Table B and Table C of Ordinance No. OCSD-50 Concerning Capital Facility Capacity Charges"; B. Motion to read Ordinance No. OCSD-XX by title only and waive reading of said entire ordinance on April 24, 2019; 04/10//2019 Administration Committee Minutes Page 3 of 5 C. Set May 22, 2019, as the date for the second reading and adoption of the Ordinance No. OCSD-XX; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES: NOES: ABSTENTIONS: ABSENT: INFORMATION ITEMS: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Shea and Wanke None None M. Murphy and Withers 6. FY 2019-20 OPERATING BUDGET UPDATE (Lorenzo Tyner) Mr. Tyner provided a brief overview of this item and introduced Wally Ritchie, Controller, who provided a PowerPoint presentation that included an overview of the line-item expenditure details for the FYI 2019-20 Operating Budget, including salaries, wages, and benefits; contractual services; repairs and maintenance; operating materials and supplies; utilities; other operating supplies; administrative expenses; training and meetings; printing and publishing; and cost allocation. Board Vice-Chair John Withers arrived at 5:14 p.m. In response to questions from Board Vice-Chair Withers, staff indicated a report on chemical utilitzation at OCSD will be presented in the future. 7. STATUS OF 2019-20 PROPERTY-LIABILITY INSURANCE RENEWALS (Celia Chandler) Director of Human Resources Celia Chandler porivded an introduction to this item and introduced Robert Lowe from Alliant, who is part of the Santiation District's brokerage team. Mr. Lowe provided a PowerPoint presentation that provided an update regarding the upcoming annual renewals of the Sanitation District's major insurance policies and reviewed impacts of unforeseen catastrophic events like wildfires, public entity liability, excess workers' compensation, an overview of property insurance and earthquakes, historical rates, and renewal strategy. Board Vice-Chair Withers asked for specifics about OCSD claims and how the Saniation District's experience compares to other agencies and if there are additional measures that can be taken to minimize risk and reduce rates. Mr. Lowe indicated that the Sanitation District is about average in the marketplace. 04/10//2019 Administration Committee Minutes Page 4of5 8. CAPITAL IMPROVEMENT PROGRAM PERFORMANCE UPDATE FOR FY 2018-19 (Kathy Millea) Director of Engineering Kathy Millea briefly introduced this item and indicated that Jeff Mohr, Engineering Manager, would provide the presentation pertaining to this item. Mr. Mohr's presentation included an overview of the Sanitation District's Capital Project life cycle, FY 18/19 Capital Improvement Program (CIP) outlays by project phase, projected net CIP outlay, planning studies, specific information on several projects, design accomplishments, construction accomplishments, performance indicators, cumulative change order rates, program non-construction costs, and factors affecting non-construction costs & change order rates. Ms. Millea provided a brief overview of the projects needed to complete the Groundwater Replenishment System (GWRS) and how the grant money will be distributed between the Sanitation District and Orange County Water District. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT: Committee Chairman Wanke declared the meeting adjourned at 6:04 p.m. to the next regularly scheduled meeting of May 8, 2019 at 4:00 p.m. to be held at Plant No. 2 in Huntington Beach, CA. Submitted by: T l/tA. bV h ~~ Tina Knapp, CMC Assistaot Clerk of the Board ' -. -. ... ....... _ -ff --·<-...... :;·:-:.I'"_.... : ~ ..... ·.... '~ ·-.:; _,-::::,: ---. -----:-----:% _:, ·. ,. ..,,,,,. ·-.-. •..;.: "-., ..... · . -.. ' ,, .. -_, _,,,,,,... -.. -..,, -...:.. ,.. ... __ .: ... --· ..._ - "'-" / -- 04/10//2019 Administration Committee Minutes Page 5 of 5