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HomeMy WebLinkAbout03-13-2019 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 13, 2019 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on March 13, 2019 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chairman Wanke led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Richard Murphy, Vice-Chairman James Ferryman Cecilia Iglesias (Alternate) Peter Kim Mark Murphy Steve Nagel Andrew Nguyen Glenn Parker Erik Peterson David Shawver, Board Chairman John Withers, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: Donald P. Wagner PUBLIC COMMENTS: None. REPORTS: STAFF PRESENT: Jim Herberg, General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Tina Knapp, Deputy Clerk of the Board Jon Bradley Jennifer Cabral Rod Collins Damein Frabizio Al Garcia Laura Maravilla Riaz Moinuddin Wally Ritchie Thomas Vu OTHERS PRESENT: Brad Hogin, General Counsel General Manager Jim Herberg did not provide a report; however, requested that Item No . 2 be pulled from the Consent Calendar to allow staff to provide a brief presentation. Committee Chair Wanke reminded the Committee to file their Annual Statement of Economic Interests -Form 700 no later than April 1, 2019 and to contact the Clerk of the Board's office should they have any questions or concerns. 03/13/2019 Administration Committee Minutes Page 1of4 CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the February 13, 2019 Administration Committee Meeting. AYES: Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Wanke and Withers NOES: None ABSTENTIONS: None ABSENT: Ferryman, Iglesias (Alternate), M. Murphy and Wagner Alternate Director Cecilia Iglesias arrived at the meeting at 5:03 p.m. Director Jim Ferryman arrived at the meeting at 5:07 p.m. Item No. 2 was pulled from the Consent Calendar for separate consideration and vote. 2. INDUSTRIAL HYGIENE SERVICES (Celia Chandler) Director of Human Resources Celia Chandler provided a brief oral presentation on this item. Ms. Chandler and Safety and Health Supervisor Rod Collins answered specific questions related to costs and qualifications of the selected consultant, Arcadis U.S., Inc., from Director Parker. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Professional Services Agreement for Arcadis U.S., Inc. to provide Industrial Hygiene Services, Specification No. S-2018-1008, for a total amount not to exceed $500,000 for a one-year period beginning May 1, 2019 through April 30, 2020, with four (4) one-year renewal options. AYES: Ferryman, Iglesias (Alternate), Kim, R. Murphy, Nagel, Nguyen, Parker, Peterson, Shawver, Wanke and Withers NOES: None ABSTENTIONS: None ABSENT: M. Murphy and Wagner NON-CONSENT: None. INFORMATION ITEMS: Board Chair David Shawver departed the meeting at 5:12 p.m. Director Mark Murphy arrived at the meeting at 5:13 p.m. 03/13/2019 Administration Committee Minutes Page 2 of 4 3. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE DEPARTMENT PRESENTATION (Rob Thompson) Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month's topic: Orange County Sanitation District wastewater treatment basics. Chief Plant Operator Jon Bradley delivered an informative PowerPoint presentation that provided an overview of the water reclamation process, metering and diversion structure, preliminary treatment, primary treatment, secondary treatment, the effectiveness of water treatment, solids recovery process, dewatering operation, biosolids allocations, central generation engines, and FY 2017-18 Operations Budget. 4. FY 2018-19 AND FY 2019-20 ORANGE COUNTY SANITATION DISTRICT BUDGET UPDATE (Lorenzo Tyner) Staff will present an update of the Orange County Sanitation District's Proposed Fiscal Year 2019-20 Budget. Detail of the Sanitation District's revenues and reserves will be discussed. Controller Wally Ritchie provided a PowerPoint presentation that reviewed the revenues and reserves for FY 2019-20, including major revenue categories, the largest components of revenues, revenue related to user fees, largest industrial users (represents 2% of user fees), property tax revenue, FY 2018-19 reserve policy summary, and reserve criteria summary. In response to a comment made by Board Vice-Chair John Withers, Assistant General Manager Lorenzo Tyner indicated that should property tax revenue be discontinued rates may be expected to increase by 30-40%. In response to a questions from Committee Chair Wanke, Mr. Ritchie indicated that approximately 3% was considered the proper amount of reserves. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IFANY: None. 03/13/2019 Administration Committee Minutes Page 3 of 4 ADJOURNMENT: Committee Chairman Wanke declared the meeting adjourned at 5:41 p.m. to the next regularly scheduled meeting of Wednesday, April 10, 2019 at 5:00 p.m. Submitted by: r~~~ Tina Knapp, CMG Deputy Clerk of the Board 03/13/2019 Administration Committee Minutes Page 4 of 4