HomeMy WebLinkAbout12-12-2018 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, December 12, 2018 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chairman Wanke on December 12, 2018 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District.
Chairman Wanke led the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chairman
Donald P. Wagner, Vice-Chairman
James Ferryman
Peter Kim
Richard Murphy
Steve Nagel
Glenn Parker
Erik Peterson
David Shawver, Board Chairman
COMMITTEE MEMBERS ABSENT:
Charlie Nguyen
Mark Murphy (Alternate)
VACANT, Santa Ana
VACANT, Board Vice-Chairman
PUBLIC COMMENTS:
None.
REPORTS:
Chair Wanke did not provide a report.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Rhea De Guzman
Al Garcia
Heidi Janz
Cortney Light
Javitta Malone
Laura Maravilla
Kathy Millea
Umesh Murthy
Andrew Nau
John Swindler
Thomas Vu
OTHERS PRESENT:
Brad Hagin, General Counsel
General Manager Jim Herberg advised that Committee that Director of Environmental
Services Jim Colston will be retiring from the Sanitation District on December 27 and this
is his last Administration Committee meeting.
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CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the
November 14, 2018 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, R. Murphy, Nagel, Peterson and Wanke
None
None
Nguyen, Parker, M. Murphy (Alternate), Shawver and Wagner
2. RECORDS RETENTION SCHEDULE (Lorenzo Tyner)
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX entitled: "A Resolution of the
Board of Directors of the Orange County Sanitation District Adopting the Records
Management Program Policy and Procedures & Updated Records Retention
Schedule, Authorizing Destruction of Obsolete Records, and Repealing Resolution
No. OCSD 15-16".
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Ferryman, Kim, R. Murphy, Nagel, Peterson and Wanke
None
None
Nguyen, Parker, M. Murphy (Alternate), Shawver and Wagner
3. INVEST AND/OR REINVEST DISTRICT'S FUNDS (Lorenzo Tyner)
Assistant General Manager Lorenzo Tyner provided background information on
this item and highlighted information provided in the agenda packet regarding
changes primarily due to changes in the Government Code.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the
Board of Directors of the Orange County Sanitation District, Authorizing the
District's Treasurer to Invest and/or Reinvest District's Funds, Adopting District's
Investment Policy Statement and Performance Benchmarks, and Repealing
Resolution No. OCSD 17-17".
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, R. Murphy, Nagel, Peterson and Wanke
None
None
Nguyen, Parker, M. Murphy (Alternate), Shawver and Wagner
Board Chair Shawver arrived at the meeting at 5:05 p.m.
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4. POLICY EXCEPTION REGARDING EMPLOYMENT OF AN EMPLOYEE
FOLLOWING RETIREMENT (Celia Chandler)
Director of Human Resources Celia Chandler provided background information
and responded to questions from the Committee Chair.
MOVED. SECONDED. AND DULY CARRIED TO: Approve an exception to the
Orange County Sanitation District (Sanitation District) Board of Directors
Personnel Policy 1.4 on Recruitment and Selection (Policy). Specifically, staff
requests a one-time exception to the Policy provision that would prohibit a former
employee from doing business or providing services to the Sanitation District
directly, through his/her own business, or indirectly through a contractor, for a
period of one (1) year post-employment.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Nagel, Peterson, Shawver and Wanke
R. Murphy
None
Nguyen, Parker, M. Murphy (Alternate) and Wagner
Director Parker arrived at the meeting at 5:06 p.m.
INFORMATION ITEMS:
Committee Vice-Chair Wagner arrived at the meeting at 5: 17 p.m.
5. ODOR AND CORROSION CONTROL PRESENTATION (Ed Torres)
Assistant General Manager Rob Thompson introduced Engineering Supervisor
Umesh Murthy who provided a PowerPoint presentation regarding the Sanitation
District's Odor and Control program. The presentation included an overview of
odor generation at service areas and plants, the relationship between odor and
corrosion, odor control tools (also shown and demonstrated) and methods,
program success, and levels of service.
CLOSED SESSION:
None.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Board Chair Shawver commented on SB 1383 legislation which addresses the
requirements for the amount of food waste diverted to landfills.
12/12/2018 Administration Committee Minutes Page 3 of4
ADJOURNMENT:
Committee Chairman Wanke declared the meeting adjourned at 5:27 p.m. to the next
regularly scheduled meeting of Wednesday, February 13, 2019 at 5:00 p.m.
Submitted by:
12/12/2018 Administration Committee Minutes Page 4 of 4