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HomeMy WebLinkAbout12-12-2018 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 12, 2018 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on December 12, 2018 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chairman Wanke led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Donald P. Wagner, Vice-Chairman James Ferryman Peter Kim Richard Murphy Steve Nagel Glenn Parker Erik Peterson David Shawver, Board Chairman COMMITTEE MEMBERS ABSENT: Charlie Nguyen Mark Murphy (Alternate) VACANT, Santa Ana VACANT, Board Vice-Chairman PUBLIC COMMENTS: None. REPORTS: Chair Wanke did not provide a report. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Tina Knapp, Deputy Clerk of the Board Jennifer Cabral Rhea De Guzman Al Garcia Heidi Janz Cortney Light Javitta Malone Laura Maravilla Kathy Millea Umesh Murthy Andrew Nau John Swindler Thomas Vu OTHERS PRESENT: Brad Hagin, General Counsel General Manager Jim Herberg advised that Committee that Director of Environmental Services Jim Colston will be retiring from the Sanitation District on December 27 and this is his last Administration Committee meeting. 12/12/2018 Administration Committee Minutes Page 1of4 CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the November 14, 2018 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Kim, R. Murphy, Nagel, Peterson and Wanke None None Nguyen, Parker, M. Murphy (Alternate), Shawver and Wagner 2. RECORDS RETENTION SCHEDULE (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Records Management Program Policy and Procedures & Updated Records Retention Schedule, Authorizing Destruction of Obsolete Records, and Repealing Resolution No. OCSD 15-16". AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: Ferryman, Kim, R. Murphy, Nagel, Peterson and Wanke None None Nguyen, Parker, M. Murphy (Alternate), Shawver and Wagner 3. INVEST AND/OR REINVEST DISTRICT'S FUNDS (Lorenzo Tyner) Assistant General Manager Lorenzo Tyner provided background information on this item and highlighted information provided in the agenda packet regarding changes primarily due to changes in the Government Code. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District, Authorizing the District's Treasurer to Invest and/or Reinvest District's Funds, Adopting District's Investment Policy Statement and Performance Benchmarks, and Repealing Resolution No. OCSD 17-17". AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Kim, R. Murphy, Nagel, Peterson and Wanke None None Nguyen, Parker, M. Murphy (Alternate), Shawver and Wagner Board Chair Shawver arrived at the meeting at 5:05 p.m. 12/12/2018 Administration Committee Minutes Page 2 of4 4. POLICY EXCEPTION REGARDING EMPLOYMENT OF AN EMPLOYEE FOLLOWING RETIREMENT (Celia Chandler) Director of Human Resources Celia Chandler provided background information and responded to questions from the Committee Chair. MOVED. SECONDED. AND DULY CARRIED TO: Approve an exception to the Orange County Sanitation District (Sanitation District) Board of Directors Personnel Policy 1.4 on Recruitment and Selection (Policy). Specifically, staff requests a one-time exception to the Policy provision that would prohibit a former employee from doing business or providing services to the Sanitation District directly, through his/her own business, or indirectly through a contractor, for a period of one (1) year post-employment. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Kim, Nagel, Peterson, Shawver and Wanke R. Murphy None Nguyen, Parker, M. Murphy (Alternate) and Wagner Director Parker arrived at the meeting at 5:06 p.m. INFORMATION ITEMS: Committee Vice-Chair Wagner arrived at the meeting at 5: 17 p.m. 5. ODOR AND CORROSION CONTROL PRESENTATION (Ed Torres) Assistant General Manager Rob Thompson introduced Engineering Supervisor Umesh Murthy who provided a PowerPoint presentation regarding the Sanitation District's Odor and Control program. The presentation included an overview of odor generation at service areas and plants, the relationship between odor and corrosion, odor control tools (also shown and demonstrated) and methods, program success, and levels of service. CLOSED SESSION: None. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Board Chair Shawver commented on SB 1383 legislation which addresses the requirements for the amount of food waste diverted to landfills. 12/12/2018 Administration Committee Minutes Page 3 of4 ADJOURNMENT: Committee Chairman Wanke declared the meeting adjourned at 5:27 p.m. to the next regularly scheduled meeting of Wednesday, February 13, 2019 at 5:00 p.m. Submitted by: 12/12/2018 Administration Committee Minutes Page 4 of 4